Service Department Admin Finance Clerk at Boxer Superstores

Minimum Requirements:

• Matric Qualification and studying towards a degree/diploma in Finance.
• Minimum of 1-2 years of administrative experience, preferably in a retail environment.
• Knowledge of retail operations and promotional strategies would be advantageous.
• High attention to detail and accuracy in numerical data.
• Excellent mathematical and accounting skills.
• Strong communication skills, both verbal and written.
• Proficient in Microsoft Office suite, particularly Excel.
• SAP experience is advantageous.
• Knowledge of Bomm System is advantageous.
• Good time management skills and ability to work under pressure.
• Prior experience in Finance administrative roles, with retail knowledge being advantageous.

Key Responsibilities:

• Payment Reconciliation and Processing: Assist in reconciling and preparing payments for daily management buying, ensuring accurate and timely financial transactions.
• Weekly Gross Profit (GP) ValidationCold Storage: Support in validating closing stock and weekly GP reports for the Service Department.
• Weekly GP Reporting and Query Handling – Cold Storage: Assist with preparing weekly GP reports and addressing any related queries.
• Invoice Management: Request invoices from bulk suppliers as per stock reports, ensuring correct pricing, weights, and quantities.
• Invoice Auditing and Discrepancy Resolution: Help audit invoices to verify correct pricing and weights, and communicate with suppliers on any discrepancies.
• Storage Claims Processing: Prepare and submit storage claims for LSMWs, ensuring all invoices are correctly processed.
• SAP Claims and Invoice Documentation: Print and check claims from SAP, ensuring details are accurate and attached to the appropriate bulk invoices.
• Creditor Reconciliation Support: Request and assist with creditor reconciliations, following up on any issues such as old PODs or claims.
• Invoice and Pricing Rate Checks: Assist in ensuring the correct pricing rates are used on invoices, and prepare reconciliations for invoices handed over to the commerce team.
• Container Number Allocation: Help allocate container numbers to Box shipment references for proper tracking and documentation.
• Vendor Statement Consolidation: Consolidate store statements as per vendor and ensure all information is correct.
• Payment Review and Duplication Prevention: Assist in reviewing payments to ensure no duplicates are made by cross-checking Cash and Banking vs. Petty Cash records.