Shipping Coordinator - Gqeberha at Boardroom Appointments

Minimum Requirements:

• Diploma in Logistics- or Warehouse Management or related fields (NQF 6)
• Up to 5 years experience in Shipping and Logistics in the Manufacturing environment of which:
• Up to 3 years should be at Supervisory level
• Bachelors Degree in Logistics- or Warehouse Management or related fields (NQF 7) (advantageous)
• Computer Literacy (MS Office Suite)
• SAP, ERP Systems and job-specific software systems
• Knowledge of relevant Business Processes
• Knowledge of relevant Production and Logistics Processes and Practices

Responsibilities:

• Develops and executes the Shipping plan.
• Aligns agreements and improvement projects with Planning and Logistics plan and strategy, budget and applicable legislation.
• Plans and organises with Transporters service providers, the resources (vehicles) required to load and transport product.
• Plans loads towards maximising the optimal utilisation of deck-space and load-mass of vehicles.
• Plans all shipments in accordance with customer requirements (distribution instructions, STOs and specific allocations).
• Coordinates and maintains integrity of Goods in Transit.
• Supplies OEM customers in line with required JIT and Kan-ban protocol, as and where applicable.
• Manage the process of invoicing as well as preparation of all documentation for products shipped.
• Execute all export related administration as per governing rules and regulations and legislation, applicable to various Incoterms, Customers and Countries shipped to.
• Daily capturing and processing of data, as well as assistance in any administrative matters when needed.
• Manage the loading of all trucks and containers as per SOPs.
• Contributes to the budget preparation process.
• Promotes and communicates the effective, efficient, economical and transparent use of financial and other resources.
• Ensures overtime remains within budgetary- and authority limits.
• Approves purchases in line with company authorization levels.
• Ensures ongoing training and development of employees.
• Addresses employee relations matters fairly and promptly.
• Maintains relationships in accordance with policies, procedures and legal, as well as stakeholder management system requirements.
• Attends to queries from customers on delivery, packaging, transport etc., of finished product.
• Identifies and monitors risks within own department and area of responsibility.
• Assists in the maintenance of a risk register, report discrepancies or areas of concern to management.
• Ensures compliance with all relevant regulations and policy frameworks to prevent fruitless, wasteful and irregular expenditure.
• Update and maintain SOPs and safety practices on an ongoing basis and ensure staff duties are fulfilled as prescribed by OSH Act standards.
• Ensure staff adheres to / complies with the necessary SHEQ policies and SOPs.
• Continuously strives to maintain and reduce blood lead levels toward minimizing risk within hazardous environment, aligned with set Health and Safety standards and requirements.
• Formulizes and implements policies and procedures towards the process of continuously improving the Warehouse and Shipping Department operations.
• Co-ordinates and directs methods and systems to ensure maximum security is maintained in the warehouse and despatch areas to minimize damage or loss on route.
• Co-ordinate and ensure accuracy of receipt of product into Shipping Department as well as posting of transactions to SAP timeously.
• Executes the process of confirmation of all finished product and receipt into Finished Goods.
• Controls inventory accuracy through cycle and month-end counts.
• Maintains FIFO on selected products.
• Ensures product, materials and equipment preservation.
• Conducts inspections, audits and maintains related / relevant administration.