Specialist, Logistics Commercial at Exxaro Resources

PURPOSE: 

• To manage, coordinate and administer contracts with suppliers. 
• To assist relevant Managers with improving logistics contract coverage, logistics legal compliance and achieving logistics commercial savings.

MAJOR CHALLENGES: 

• Providing a logistics contract management service to multiple business units for multiple commodities. 
• Continuous pressure on continuous improvement in terms of cost-effectiveness, innovation and productivity.

QUALIFICATIONS:
Minimum Requirements

• B Degree (Relevant) (Essential/Minimum)
• Certificate First Line Management (Recommended/Desirable)

EXPERIENCE:

• 3-5 years Relevant Supply Chain or related; procurement, contract management, operational experience
• Importance: Essential/Minimum
• Involvement :Operational

REQUIREMENTS:

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)Duties & ResponsibilitiesPOSITION OUTPUTS:

The incumbent will inter alia be responsible for the following:
Best Practice and CI

• Identify and support the implementation of process and system enhancements to continuously improve the contract management process
• Conduct monthly reporting on the contracting process
• Ensure procurement savings occur

Compliance, Governance and Assurance

• Ensure supplier/stakeholders comply with relevant regulatory requirements
• Identify internal regulatory compliance issues in conjunction with Business Unit (BU) and Corporate Centre (CC)
• Consolidate reports and provide feedback to Manager on appropriate contract management reporting and governance requirements
• Provide relevant and specialised support to applicable stakeholders
• Collaborate and communicate with suppliers

Contract Administration

• Draft logistical service Request for Quotation (RFQ)/Request for Proposal (RFP)/Request for Information (RFI)
• Draft commercial agreements and finalise sign-off of commercial agreements with Suppliers
• Compile tender documentation as per project
• Determine commercial and financial evaluation of tenders
• Obtain tenders from specific marketplace through marketing process
• Record and monitor contract compliance and renewal applications
• Investigate a need for contract extensions and terminate contractual relationship upon completion, if required
• Identify when contract modifications are required and draft modifications for approval by senior specialist
• Capture approved modifications on relevant systems
• Maintain records and files

Contract Management

• Manage and monitor supplier and vendor performance. This includes: Delivery, product quality, partnering capability, Safety Health Environmental (SHE) requirements, consumption, International Organisational Standards (ISO) standards, commercial verification of payment and payment
• Pro-actively engage with suppliers
• Contribute to supplier development
• Influence supplier base in terms of involvement with local economic development initiatives
• Perform contract maintenance by determining if operational service level updates or logistical agreement changes are required, or logistical agreements are fulfilled
• Evaluate contract stipulations and provide recommendations
• Communicate and ensure adherence to contractual rights and obligations
• Approve or seek approval of relevant contracts and documentation in line with departmental budgetary stipulations
• Assist with following-up and confirming processing and payment of service provider invoices for logistics as well as for international marketing's South Africa (SA) office

Customer and Client Relationship Management

• Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard
• Liaise with marketing and logistics, BU personnel and suppliers in order to provide input in development of Service Level Agreements (SLAs) with suppliers
• Support on-boarding of new suppliers and manage supplier relationships

Functional Excellence

• Provide input into marketing and logistics policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc. and adhere to these
• Standardise, simplify and speed-up functional processes and eliminate duplication/bureaucracy
• Develop and apply functional best practices and promote sharing of best practices/knowledge
• Oversee and monitor functional activities at operations
• Identify and manage critical functional risks through appropriate mitigation plans and actions

Functional Management

• Financial management: Comply with marketing and logistics budget and forecast costs
• Performance management: Assist with implementing logistics' strategic plan through disciplined execution processes, track implementation and provide feedback to relevant manager. Contribute towards functional/cross-functional activities to ensure strategic alignment. Track and drive functional targets/goals to achieve results
• Continuous improvement and functional change: Contribute towards identifying, advocating and implementing marketing and logistics' improvement and change. Contribute towards a culture of continuous improvement and change agility in the function
• Engagement/communication: Engage with operations and cross- functionally with peers. Represent marketing and logistics and the Company externally as required
• Governance: Ensure marketing and logistics adheres to governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

Performance Management

• Identify reporting needs and validate against frameworks
• Report and track key commercial performance metrics
• Review SLA against commercial Key Performance Indicators (KPIs) and highlight areas of concern
• Determine capability and performance gaps in order to identify training needs

Safe and Healthy Work Environment

• Adhere to all health/safety practices and promote good housekeeping on an ongoing basis
• Address all unsafe practices, potential hazardous situations and rectify/report to superior
• Comply with Safety Health Environment and Community (SHEC) and technical requirements
• Wear applicable Personal Protection Equipment (PPE) at all times

Behavioural Alignment

• Demonstrates the following:
• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

The appointment will be made in accordance with Exxaro’s Employment Equity policy. If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.