Supervisor: Producer - Vrtuosus Studio at eMedia Investments

Specific Tasks and Outcomes

• Production and Project Coordination 
• Coordinating and supervising production related projects and ensuring , budgets and operation requirements are met.
• Managing project schedules and production workflows to ensure efficient resource utilisation: from pre-production to postproduction.
• Overseeing production logistics with precision, including studio bookings, and it’s associated facilities
• Monitoring project progress and addressing operational challenges to ensure successful project delivery.
• Assisting with the preparation and management of production schedules and operational plans.
• Studio and Facilities Operations
• Ensuring studios, production areas and facilities are production ready and maintained according to operational standards
• Conducting client walkthroughs with the General Manager, studio tours and site inspections to align production requirements with facility capabilities.
• Coordinating facilities related operational requirements and support services.
• Liaising with maintenance teams and service providers to ensure operational continuity and studio readiness.
• Budgeting, Quotations and Contract Administration 
• Advise on and manage quotations, invoices, budgets and cost estimates for production and facilities related for local and international clients.
• Monitoring project expenditure and resource allocation to ensure budget compliance.
• Provide industry knowledge to develop and draft crew contracts, studio hire agreements, annexures, and related operational documentation related to the studio.
• Supporting financial administration processes related to production projects and facility usage.
• Client and Stakeholder Management 
• Building and maintaining strong relationships with clients, production companies, suppliers, contractors, freelancers and internal stakeholders.
• Servicing as a key point of contact for operational and production related enquiries in a studio environment.
• Coordinating client requirements and ensuring service delivery meets expectations and operational standards of a studio.
• Facilitating effective communication between production teams, clients, and service providers.
• Supplier and Resource Coordination   
• Coordinating external suppliers including cleaning services, lighting providers, technical support teams, maintenance contractors, and other operational vendors.
• Ensuring all required resources, equipment, and support services are available and delivered according to production requirements.
• Monitoring supplier performance and service delivery standards.
• Compliance, Reporting and Administration 
• Supporting safety, health and environmental compliance initiatives and operation safety requirements.
• Maintaining accurate production records, operational documentation, contracts and project files.
• Preparing and delivering operational, resource utilisation, and project performance reports.
• Ensuring compliance with company policies, procedures, and industry standards.
• Process Improvement
• Identifying opportunities to improve production coordination systems, operational workflows, and resource management processes.
• Implementing best practises to enhance efficiency, quality, and overall operational performance.
• Contributing to continuous improvement initiatives across production and facilities operations.

Key Performance Indicators

Performance Criteria

Key Performance Indicator 1

Production & Project Delivery

• Accountable for the successful planning, coordination, and delivery of production projects, ensuring timelines, budgets, operational requirements, and quality standards are achieved from pre-production through to project completion.

Key Performance Indicator 2

Studio Operations & Facility Management

• Ensure studios, facilities, and production environments are fully operational, production-ready, maintained to required standards, and capable of supporting client and production requirements.

Key Performance Indicator 3

• Commercial Quoting & Budgeting: manage accurate, competitive, and commercially viable quotations, budgets, and cost estimates aligned with industry benchmarks, client requirements, and profitability targets.

Key Performance Indicator 4

• Client, Stakeholder & Supplier Relationship Management: Develop and maintain strong relationships with clients, production companies, suppliers, contractors, freelancers, and internal stakeholders to ensure exceptional service delivery and operational support.

Key Performance Indicator 5

• Compliance, Governance & Risk Management: Ensure adherence to company policies, contractual requirements, safety regulations, operational procedures, and industry best practices while maintaining accurate records and documentation.

Key Performance Indicator 6

Operational Excellence & Continuous Improvement

• Drive efficiencies across production coordination, resource management, workflows, systems, and operational processes to improve service delivery, quality, and studio performance.

Requirements

• A National Diploma in Project Management and/or Production Management 
• A Degree in Project Management and/or Production Management 
• A minimum of 6-8 years experience within a similiar role