Supplier Onboarding Administrator at Unitrans

Qualifications / Experience

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or a related field.
• Minimum 3 years relevant experience.
• Experience working with ERP systems (e.g., SAGE X3) or supplier management platforms.
• Knowledge of due diligence and compliance processes (FICA, B-BBEE, tax, etc.)

Duties & Responsibilities

Supplier Onboarding Process

• Administer and coordinate the complete supplier onboarding workflow.
• Communicate onboarding requirements, policies, and procedures to internal stakeholders.
• Ensure supplier records are correctly captured and maintained in the ERP system.
• Track onboarding progress and follow up to ensure timely completion.

Compliance & Documentation B-BBEE procurement program management

• Validate supplier documentation including tax, governance, B-BBEE, and registration information.
• Conduct FICA and due diligence checks in line with policies and regulations.
• Collaborate with Legal and Risk to ensure regulatory, contractual, and ethical compliance.
• Maintain repository of approved suppliers and all related compliance documents.
• Complete credit applications and information updates.
• Maintain and update relevant B-BBEE system, obtain updated documentation such as supplier B-BBEE certificates and affidavits, to ensure Unitrans achieves optimal points for
  procurement and maintains their desired B-BBEE level.
• Co-ordinate B-BBEE certification audit requirements within the business.

Supplier Data Management

• Maintain supplier master data in ERP systems.
• Conduct periodic reviews of supplier information for accuracy and completeness.
• Deactivate once-off or inactive suppliers (>13 months).
• Support supplier audits and data revalidation.
• Implement all supplier categories/modules (Permanent, Subcontractor, Once-Off, etc.).

Stakeholder Support & Coordination

• Liaise with Finance, Procurement, Risk, and Legal to facilitate approvals.
• Align onboarding processes with KAP Supplier Categories, approval framework, and standard agreements.
• Resolve supplier and internal queries quickly and professionally.

Reporting & Continuous Improvement

• Generate onboarding status, compliance, and performance reports.
• Identify risks, delays, or bottlenecks in the onboarding process.
• Contribute to continuous improvement initiatives within supplier onboarding and data management.