Supply Chaim Management Practitioner Ref No.: SAHPRA 055/2023 at South African Health Products Regulatory Authority

REQUIREMENTS: 

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Supply Chain Management / Purchasing / Logistics or related equivalent qualification at NQF level 6 with 360 credits as recognised by SAQA. A related Degree at NQF level 7 will be an added advantage. 

EXPERIENCE: 

• Minimum of three (3) years of relevant experience in supply chain management, particularly in acquisition management environment. 

CORE COMPETENCIES AND TECHNICAL PROFICIENCIES: 

• Knowledge of PPPFA, PFMA, Treasury Regulations, B-BBEE and other legislative requirements applicable to SCM. 
• Ability to communicate effectively and efficiently at all levels in the organization. 
• Knowledge of public sector SCM system. 

DUTIES:
Request for Quotations: 

• Assist with the sourcing of suppliers from National Treasury Central Supplier Database (CSD). 
• Compile RFQ documents for purchases. 
• Issue request for quotations to suppliers for goods and services. 
• Compile evaluation matrix for purchases. 
• Verify tax compliance statuses of suppliers on CSD and SARS. 
• Maintain a list of all acquisitions made for goods and services. 
• Provide inputs on SCM report regarding activities relating to area of responsibility. 
• Expedite delivery of goods on all purchase orders issued for RFQs. 
• Maintain records of suppliers such as B-BBEE, Tax and other information required for compliance purposes. 
• Assist business units or users with the evaluation of quotations in line with approved specifications and purchase orders. 
• Facilitate purchase order creations and approval in line with delegation of authority. 
• Assist with matching of invoices to purchase orders and supplier quotations. 
• Assist with compilation of bid documents. 
• Assist with bids compliance check and recording of compliance information. 

Bids administration: 

• Assist with bids opening and publication of registers on website. Assist with bids compliance check and recording of compliance information. 
• Coordinate bid committees’ meetings and maintain record of proceedings. 
• Compile minutes and ensure approval of same by chairpersons of each committee.
•  Compile appointment letters of committee members in line with CEO’s approval. 
• Distribute appointment letters to committees’ members. 
• Distribute tender information to BEC, BEC and BAC. 
• Compile report on all meetings held and provide input for reporting purposes. 

Record keeping and Maintenance: 

• Maintain electronic and physical records of minutes, appointment letters and approvals of bid committees. 
• Maintain electronic and physical records of RFQs. 
• Maintain supplier information in line with CSD records and RFQ specifications requirements. 
• Maintain tender records.