Supply Chain Coordinator at Development Bank of Southern Africa (DBSA)

• The Supply Chain Coordinator is an administrative support function located within the Independent Power Producer Office (IPPO) and the incumbent will support the DBSA and IPP Office procurement objectives and targets through compliance to strategy and application of policies and procedures.
• This Supply Chain Coordinator incumbent will co-ordinate and provide administrative assistance for end-to-end supply chain functions from processing requisitions through to contract management. This role requires an individual with a strong focus on customer centricity, self-management, and high-quality reporting.
• It is a long-term contract linked to the MoA until March 2031.

Key Responsibilities    
The Supply Chain Coordinator will be responsible for these key dials including but not limited to:

Process requisitions for procurement of goods and services through compliance with the relevant and applicable policies, regulations and legislations:

• Receive, check and process requisitions and specifications for sourcing of goods and services as per prescribed legislation and policies;
• Facilitate the appropriate supply chain process, in accordance with the DBSA policy.
• Ensure the utilization of the Central Supplier Database in request for a competitive quotation process
• Obtain and implement procurement standards across the IPP office aligned to the DBSA standards and practices
• Ensure compliance to standardised format for tender, scope of work, evaluation criteria, evaluation team, timeline and special requirements, etc.

Ensure quality transactional supply chain management by monitor and manging the process end to end.

• Assist with and administer the Request for Quotation and the Request for Proposal process in line with policy, delegations and SLA
• Assist with and administer Order process in line with policy, delegations and SLA
• Assist with and administer Order expediting and fulfilment
• Proactively address transactional queries, gaps in information, incorrect postings when review and releasing PR and POs.
• Proactively monitor transactional data for the purposes of reporting deviations and risks to business and policy compliance
• Assist with arrangements in regard to site briefings / survey, and the scope of work

Ensure effective reporting

• Report process performance against SLA (weekly)
• Report on Procurement lead times as per SLA
• Monthly reports as required
• Timeous preparation of reports as required

Enable customer centricity within area of responsibility

• Assist team members in conflict situations with stakeholders and ensure that conflict is successfully resolved
• Work with other team member to provide services and products to stakeholders within the parameters of the agreed SLA
• Manage colleagues and stakeholders’ expectations and communicate appropriately within the parameters of agreed SLAs

Effective self-management and teamwork.

• Apply knowledge and organisation systems, structures, policies and procedures to achieve results
• Demonstrate initiative in follow through to ensure that personal quality and productivity standards are consistently and accurately maintained
• Provide appropriate resolution for tasks or deadlines not met
• Support and drive the business core values
• Maintain a positive attitude and respond openly to feedback
• Take ownership to drive own career development

Expertise & Technical Competencies    
The role requires at minimum:  

• A tertiary qualification in Supply Chain Management or related field and 2-3 years post qualification experience in SCM

General knowledge and skills required:

• Knowledge of the PFMA
• Treasury Regulations
• Public Sector Procurement Process, rules and Regulations
• PPPFA
• BBBEE Act
• Advanced MS Office proficiency
• Word Excel PowerPoint
• MS Projects
• MS Visio
• Administrative Knowledge
• Expressed and implied ethical responsibilities
• Understanding of IPP Office’s strategic projects

Required Personal Attributes    
The role requires an individual with:

• Interpersonal skills
• Strong verbal and written communication
• Multi-tasking
• Query handling
• Strong people communication
• Ability to work with little supervision
• Strong Administration skills
• Adaptability / Flexibility
• Professionalism
• Confidentiality
• Attention to detail
• Sustained attention
• Verbal comprehension
• Stress handling and resilience
• Initiative
• Interpersonal sensitivity
• Customer responsiveness

Deadline:29th May,2026