Tax & Legal - Tax Senior Secretary at Deloitte

Job Description

• Make an impact that matters and set the direction to deliver exceptional client service.

Main Purpose of Job

As the Senior Secretary you will provide effective and efficient administrative and secretarial support service to more than one Partner/Director or a Partner/Director and managers

• Manage day-to-day matters on behalf of superiors in order to allow for their focus to be on strategic issues
• Manage queries on behalf of Partner/Director to redirect queries to relevant parties
• Diary management, Director filing, day-day administrative activities including filing, faxing, binding, printing with additional responsibility for photo copier and shredder within the department;
• Manages the planning and changes to diaries and liaises with superior on prioritisation ensuring efficient time management within the diary to allow for travel to and from appointments, breaks between meetings, meal times, private matters, etc.
• Appointment management including; anticipation of requirements in diary for tasks other than meetings; booking internal meeting rooms, appointment reminders for Managers;
• Typing all documents: Financial statements, tax reports, documents, management reports, and ad hoc letters for the team
• Responds to email / mail directly where possible and drafts correspondence for approval as needed
• Prepare all presentations to external and internal clients as requested by managers
• Provides superiors with relevant support documentation as preparation for meetings, engagements, etc. and maintains a record of these for reference
• Client management: handling of deliveries, client risk management procedures, client follow ups, internal and external client communication
• Administer travel and office expenses, timesheet and expense claims
• initiative on planning of travel, events, etc. where possible to ensure cost effective use of time
• Maintains accurate record of expenses, invoicing and timesheets on behalf of the Partners/Directors, and submits these timeously. Assists management with this as directed
• Working Capital and workspace management
• Maintains strict confidentiality of all matters relating to the daily workings of the area
• Relationship management with key client PAs

Qualifications
Minimum Qualifications:

• Relevant Diploma is essential

Minimum Experience:

• Minimum 5 years’ experience in a Secretary role preferably holding a position as a Senior Secretary supporting executive level staff
• Strong competence with MS office suite
• Strong command of written and verbal business English          

Additional Information
Behavioural Competencies:

• Professional demeanour
• High initiative
• Good planning and organisational skills
• Ability to work under pressure
• Flexible
• Strong interpersonal skills
• Delivery focused