Transport Officer - Bloemfontein at The South African Broadcasting Corporation (SABC)

Job Description

The transport officer, who has the proxy of the SABC vehicles of the respective business unit, is responsible for the circulation of fleet vehicles to maximize fleet availability and utilisation. Support the efficient running of transport services and to ensure effective transportation of employee/s for SABC activities. Ensure compliance to the policies/regulations and permit the roadworthiness of the vehicles.

DUTIES AND RESPONSIBILITIES:

• Monitor and ensure fleet operation is in compliance with local and state rules/regulations.
• Ensure roadworthiness of vehicles including registration of vehicles and licencing.
• Facilitate documentation regarding to the introduction of new vehicles in existing fleet.
• Facilitate the traffic fine process for fleet vehicle (redirect, pay, cancel, etc.).
• Support insurance processes and facilitate maintenance as well as monitoring tools of vehicles (service, repairs, panel beating, vehicle tracking units, and logbooks)
• Ensure sufficient time has been allocated for maintenance of the vehicles to keep up with demand, safety and quality standards. Facilitate relief vehicles as and when it is need.
• Maintain inventories/electronic database of vehicles and drivers as well as inspection of vehicles.
• Ensure fleet availability to meet all requests and ensure safety of the client.
• Organize fleet as per various schedules and requests.
• Assign drivers as per various schedules.
• Ensure accurate completeness of vehicle log books.
• Provide leave and temporary relief for drivers as and when needed.
• Conduct gap analysis and facilitate required training to capacitate employees.
• Implement mechanism to motivate staff.
• Streamline and monitor wet stock (Fuel Cards usage and Bulk fuel usage for all vehicles).
• Create journals for cost recovery i.e. Fuel usage; Vehicle usage; Vehicle licensing; etc.
• Report to management all the shortfall
• Participate in various workshops and educational programs and maintain knowledge on all industry relevant publications. Implement standard operational process to maintain vehicles by advocating best practices in the industry. Monitor and ensure compliance with relevant legislation and codes of ethical conduct affecting the SABC’s governance environment.
• Ensure compliance to SABC policies and procedures
• Ensure strict compliance with the Delegation of Authority Framework
• Monitor execution of internal risk and audit recommendations
• Adherence to the submission and capturing of disclosure of interest on SAP.
• Ensure minimum impact for Audit findings
• Foster effective relationships with all stakeholders to ensure timeous resolution of requests, as well as timeous responses to queries and information required;
• Promote the brand and reputation of the transport Department and SABC with internal and external stakeholders.

INHERENT/MINIMUM REQUIREMENTS 

QUALIFICATIONS

• Matric
• Certificate in Administration
• Qualification in transportation management and or equivalent experience will be an added advantage
• Valid and unendorsed vehicle driver’s license with Public Driver Permit (PDP) is a pre-requisite
• Code B, C, C1.
• Code EC will be an added advantage 

EXPERIENCE

• Experience and understanding of Administration coordination
• At least 3 years’ experience in Transport and/or Administration environment
• Experience in customer services
• Fleet control capabilities
• Ability to manage personnel
• Ability to schedule
• Proven ability to work under pressure.
• Ability to work with difficult clients

KNOWLEDGE

• Have SAP system knowledge
• Computer Literate (Outlook, Excel, Word)
• Understanding of finance processes
• Understanding of SABC policies and procedures and associated legislation regarding transport
• Excellent time management skills
• Ability to work in a team
• Excellent organizational Skills
• Strong administration skills
• Good interpersonal skills
• Sound written and verbal communication skills