Warehouse Clerk at Vector Logistics

Job Purpose

• To ensure the timeous and correct receiving and receipting of items into the warehouse and the SAP system.

Key Responsibilities

Receiving

• Receive materials and stock items in a compliant and timely manner.
• Ensure compliance with established procedures and Company standards in maintaining effective control over the physical product flow into the warehouse.
• Ensure high levels of housekeeping are maintained.
• Accept all deliveries of stock for the warehouse including ensuring that they are not damaged, the cold chain has been maintained and that everything ordered is present and accounted for.
• Raise delivery notes against the relevant accounts.
• Return stock to suppliers, where necessary.
• Ensure all stock has serial numbers.
• Complete the GRN for stock received from suppliers and forward to the Warehouse Controller.
• Introduce all stock delivered into the warehouse.
• Administer all paperwork and delivery notes as per defined procedures.
• Complete required documentation, categorisation and any labelling per Vector standards.
• Maintain timely input to SAP and ensure accurate stock transaction records.
• Advise the Warehouse Controller of late or incomplete deliveries and report on all late deliveries as a percentage of on-time delivery (OtD).

Information and Data Management

• Accurately and regularly capture data into SAP to enable access to reliable and accurate stock transactions and related data and reporting for trend analysis and decision making.

Ad hoc Administration

• File and safeguard records within area of responsibility.
• Compile ad hoc spread sheets.

Safety and Security

• Safeguard the stock in the warehouse at all times against loss and damage.
• Comply with applicable company policies including those pertaining, but not limited to health, safety, environment, risk and quality, including HACCP/ISO.
• Conduct housekeeping in accordance with standard operating procedures.
• Effective Teamwork and Self-Management.
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPI’s

• Compliance with receiving and safeguarding policies and practices.
• Accuracy of documentation and data.
• State (cleanliness and order) of the warehouse.
• Value of losses, damage or theft.

Key Relationships

Internal

• SHEQ and risk management.
• Finance team.
• Operational team.

External

• External supplier.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• 1 years’ relevant experience in a store or warehouse environment.
• Relevant SAP experience.

Skills and Competencies

Behaviour Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Knowledge

• Receiving principles and tools.
• Warehouse-based business processes and practices.
• Warehouse methodologies and principles.

Skills

• System skills (SAP).
• Literacy Numeracy.
• Organisational awareness.
• Grading panel.

Attributes

• Logical.
• Compliance-focused.
• Attention to detail.
• Deadline driven.