Active Jobs at Apex Group

• We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Jersey Company Law.

The Role & Key Responsibilities: 

• Organisation and attendance of board meetings;
• Drafting of minutes following board meetings;
• Ensure relevant filing deadlines are met;
• Maintain statutory records such as Register of Directors and Register of Members;
• Take responsibility for updating minute logs, director's attendance registers and action point logs;
• Ensure relevant actions following board meetings are completed on a quarterly basis;
• Develop a relationship with clients and understand their requirements;
• Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
• Preparation of payments and following through on their successful completion;
• Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
• Preparation of documentation for signature;
• Ad-hoc administrative tasks as required.

Skills Required:

• Academic background with desirable qualifications is relevant for the position; BCom or LLB degree;
• A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law;
• Experience in a highly deadline driven environment;
• Previous minute taking skills advantageous;
• Working knowledge of Microsoft Office (word, excel and outlook);
• A basic understanding of AML requirements;
• A working knowledge of Company Law and Corporate Governance advantageous;
• Excellent communication skills, both written and verbal;

Excellent organisational skills;

• Excellent attention to detail and accuracy;
• Ability to obtain data from a number of sources and interpret accordingly;
• Ability to work in a team environment, including with colleagues in other jurisdictions.

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Summary of the position

• The successful applicant will be expected to analyze reconciliations data. The data from the analysis will be used to identify trends that cause reconciliation breaks, build auto-matching rules in Accurate and to implement new processes and controls across the business to mitigate the breaks in the future

Outline of main duties and responsibilities

The main responsibilities of the role will be:

• Analyze reconciliations data, identifying trends that cause reconciliations breaks
• Build Accurate automating rules identified through data analysis
• Identify business processes that should be enhanced to eliminate reconciliations in the future
• Focus on processes in the team that can be automated, working closely with the RPA team
• Identify and write new auto-match rules as part of a new client setup.

Skills and experience required

The successful candidate will:

• Have a minimum of 2 years’ experience as a Recons administrator.
• A B. Com or similar, accounting, economics or investments background.
• Experience in Asset Management portfolio administration.
• Experience with investment products (including hedge funds) either locally or internationally an advantage.
• IT and Systems Skills and Knowledge.
• Good working knowledge of systems or an aptitude for working with systems, specifically ACCURATE.
• Excellent working knowledge of MS office & IT packages (particularly Excel);
• Knowledge of Invest One and NXM an advantage.

Personal Skills and Abilities

• Good understanding, knowledge, and experience of back-office administration processes and accounting.
• Excellent communication skills (both written and verbal);

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Description

• The successful applicant’s primary responsibility will be to perform the accounting functions and the related reporting deliverables of our PERE clients in line with the relevant service level agreements.

Job specification

• Responsible for the timely delivery of all investor communication and reporting, in line with the agreed SLA’s and fund documentation
• Respond to and resolve investor queries, with the assistance of the team leader where needed
• Manage / facilitate investor transactions, such as capital calls and distributions
• Perform the accounting for investor related transactions
• Obtain an in-depth understanding of the client’s fund documentation and requirements
• Assist with fund payments
• Perform the primary fund accounting functions for a portfolio of allocated funds. This includes, but is not limited to:
• Cash book processing & preparation of bank reconciliations
• Accounting for standard monthly/quarterly expense and income related journals in line with supporting documentation
• Calculation of performance fees, carried interest and equalization as required by fund documentation
• Collation and verification of information from 3rd parties
• Accounting for investment transactions, including but not limited to:
• Review of investment documentation and providing accounting guidance (where applicable)
• Loading deal static data onto the system
• Calculation of investment IRR
• Review investment valuations
• Accounting for investment related transactions
• Timely calculation and delivery of the fund NAV
• Take responsibility for the preparation and timely delivery of the agreed reporting pack for a portfolio of clients, within agreed timeframes together with any supporting schedules
• Preparation of the annual financial statements, and any other required reports, in line with IFRS, Lux GAAP or other accounting standards as applicable
• Preparation of the annual audit file for the auditors
• Take responsibility for managing the audit process on behalf of a portfolio of allocated clients, including, but not limited to:
• Setting up the audit timeline together with the auditors, other team members, the client and other stakeholders
• Facilitating any internal communication and collaboration between Apex departments / jurisdictions
• Resolving any audit queries
• Perform, regular client operational calls for an allocated portfolio of clients and provide client feedback to management and the rest of the team
• Liaise and build relationships with other relevant internal teams to ensure a seamless delivery of services to our clients
• Assistance with any other regulatory/internal reporting requirements
• Any other ad hoc tasks as required

Skills Required:

• An accounting qualification (minimum B.Com / Com Accounting or equivalent) or the candidate is working towards his/her qualification
• Preference will be given to candidates working towards a professional qualification such as CA(SA), ACCA or CIMA.
• 2 years relevant accounting experience in a similar industry or business type, preference will be given to staff with private equity or real estate experience
• An understanding of funds and fund structures will be an advantage;
• Experience in all aspects of multi-currency accounting; and
• Excellent computer skills, and in particular a good knowledge of:
• Microsoft Office (2010) including Excel, Word, and Outlook email;
• Experience with Investran will be advantageous.
• Highly organised, efficient and professional with excellent administrative and organisational skills;
• Have a confident , professional and an enthusiastic approach when dealing with clients and intermediaries of the business;
• Inquisitive mind set and innovative;
• Be able to communicate clearly with staff and senior management; and
• Work collaboratively and effectively within the PERE team as well as other departments within Apex.

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Summary of the position 

• The successful applicant will be expected to be directly responsible for all the internal bookkeeping and accounting of certain selected offices/entities/services in South Africa. The Accounts Administrator will report directly to the Manager, Finance. The position involves the cashbook administration of all offices serviced from South Africa. In addition, the individual may also be required to assist with certain accounts payable and accounts receivable functions, deal with intercompany transaction processing as well as journal processing beyond cashbook. 
• The incumbent would be expected to take control of the day-to-day duties in ensuring the various entity finance records are up to date, accurate and delivery of their duties is in line with Group requirements.  The role thus requires a direct interface with the other finance areas as well as business operations. 

Outline of main duties and responsibilities 
The Position will be expected to:

• Bookkeeping:
• Responsible for the completion of primary bookkeeping functions, e.g. preparation and posting of cash book, journals, accounts receivable and accounts payable sub-ledgers etc;
• Responsible for the inter-company billing, invoice receipting and reconciliation of intercompany balances;
• Control and analysis of expenses and processing in the accounting system.
• Management Accounts:
• Assisting Financial Accountants with preparation of monthly general ledger reconciliations, including debtors, creditors, bank, VAT and inter-company accounts;
• Completion of VAT and other statutory returns;
• Maintaining the Fixed Asset register and standard recharge models;
• First level review of allocations and processes in recorded accounting entries;
• Preparation of standard monthly journal entries, including depreciation, accrual/prepayments, bad debt provision etc.
• Preparation of information for Management Accounting pack required by the group;
• Preparation of standard reports for Group Reporting;
• Assisting the  Financial Accountants and Financial Managers/Controllers with any ad hoc tasks that may be required.
• Skills and experience required 
• The successful candidate will:
• A relevant tertiary qualification in Accounting or Bookkeeping and a minimum of 5 years relevant experience;
• Excellent accounting and bookkeeping skills;
• Experience in all aspects of multi-currency, multi-company, and multi-jurisdictional accounting will be advantageous.
• Knowledge of Accounting principles:
• Excellent computer skills, and in particular a good knowledge of: Microsoft Office (including Excel, Word and Outlook email;
• Windows based accounting packages, including multi-currency;
• General Skills:
• The ability to communicate effectively with staff on all levels;
• The ability to prioritize and plan a challenging workload and to meet tight reporting deadlines;
• A systematic work method and attention to detail;
• The ability to work as a member of a team;
• The ability to think independently and have a hands-on mentality;
• Communication and Language Skills;
• Fluent English.
• Reporting structure 
• The Accounts Administrator will report to the Manager Finance, based in the Cape Town office. 

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business; 
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities