Job Description
POSITION PURPOSE
- Provide hard technical services and repairs according to industry standards to manage and maintain life cycle expectancy and compliance of all serviced equipment. Support the technicians in the daily task and process’s to be followed.
ESSENTIAL FUNCTIONS AND BASIC DUTIES OF THE TECHNICIAN
Admin support.
- Ensure all digital and paper trail documentation are completed and completed after each task completion
- No work will be done without a work instruction to authorise the technician to proceed with the work
- The technician shall ensure that all digital support systems are utilised to capture all asset data and technical data to ensure compliance and the proof of execution of work.
- Attend scheduled meetings as and when required to ensure information and issues are shared and resolved.
Preventative maintenance, asset verifications and corrective work
- All PPM ( Planned Preventative Maintenance) shall always be complete as to the set time schedule.
- All PPM work shall be executed in accordance to the industry standards as well as the original manufactures specifications.
- You shall under no circumstances leave a site that is not safe or in a 100% working condition without reporting and recording the shortfalls on the Broll platform and to the Broll call centre.
- Before any corrective work are executed the Broll technical staff shall make sure that they are aware of the time lines in order to execute the work on time. Should it not be possible to do so , the Broll employee shall inform the Broll support staff or accounts manage in time of the constraints , the reasons and the new agreed time to complete.
- All corrective work shall be executed according to the industry standards and according to the original manufacturers specifications.
- Asset data shall be verified with every visit to a site to ensure data verification.
Broll asset management
- It will be the responsibility of the Broll technical employee to check and verify al assets such as tools , equipment for operations and compliance on a monthly basis and document the findings.
- All power tools and equipment shall be checked for safe working operations every month with the correct Broll supporting documents.
- Any Broll asset provided to the Broll employee that is found to be defect due to abuse or negligence shall be held accountable for the replacement or repair cost.
- Vehicles.
- Broll vehicles are for official duties and shall only be utilised as to the Broll vehicle policy.
Working hours outside of the normal working hours.
- No overtime shall be worked for remuneration unless so agreed to by the client and approval given by the accounts manager.
Manage feedback.
- Update the Broll system daily to add comments on the level of completion of outstanding work instructions.
- Keep track of feedback on a daily basis to clients internal and external.
- Adhere to all Broll process and policies at all times
PERFORMANCE MEASUREMENTS
- The SLA with our client will be used as a measurement of performance as well as the feedback on assessments from management and reporting structures.
EDUCATION/CERTIFICATION:
- Grade 12, Driver license
- Valid driver’s license
- No criminal record
REQUIRED KNOWLEDGE:
- Must have computer skills, know IT management systems, reporting, and meeting
EXPERIENCE REQUIRED:
- HVAC and refrigeration and technical experience
SKILLS/ABILITIES:
- Well organized and detail oriented.
- Good attention to detail and accuracy.
- Cooperative and willing to assist others.
- Excellent Communication Skills
- Administration Skills
- Dependable
- Computer Skills
- Flexible
- No criminal record
- Good Interpersonal Skills
- Able to use PC, calculator, and other basic business machines.
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Job Description
POSITION PURPOSE
- Responsible for planning, organising, and directing the activities of the Centre. Oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures.
- Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition. Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations. Ensures that services purchased are of acceptable quality and follow the procurement policy.
- Keeps Senior Management well informed of area activities and significant problems. Trains, directs, and appraises assigned personnel.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the planning, development, and implementation of effective operations management policies, procedures, and planning.
- Assists Senior Management in developing short and long term goals and plans. Assists with long term budget projections.
- Executes established operational goals and ensures that corporate wide plans are complemented and supported.
- Assists in developing policies and procedures for Centre operations. Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency.
Assumes responsibility for the effective operations management of the Centre and facilities.
- Coordinates and arranges third party services of maintenance contractors, suppliers, vendors, etc. Deals with contractors on daily basis.
- Liaises with tenants with regards to operational problems.
- Responds to emergency call outs.
- Day to day running and control of:
- Tenant complaints
- Security
- Air Conditioning
- Cleaning, Electrical, Plumbing etc.
- Authorises of invoices for payments.
- Issues tender documents.
- Calculates operational costs for charge out to the tenants to ensure recoveries where appropriate
- Manages space planning. Ensures that the Centre layout will accommodate present and future operational and space requirements.
- Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate.
- Coordinates maintenance activities. Ensures that facilities are clean, well maintained, and in good repair. Directs preventive maintenance procedures as appropriate.
- Ensures that Centre operations are in compliance with established procedures, policies, regulations and codes.
Assumes responsibility for the security of all the Centre facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.
- Identifies security threats and develop action plans for the prevention of incidents
- Establishes and maintains security systems for the Centre and tenants
- Monitors shops and businesses and react on emergency calls
- Establishes and maintain security information network
- Liaises with SAPS and local authorities
- Plans the manning of the center and manage guards on duty
- Determines the needs for security systems and equipment
- Communicates with tenants regarding security systems
- Develops and implements security devices
- Creates security awareness amongst staff, tenants and shoppers
- Compiles budgets and control expenditure
- Establishes emergency plans
Assumes responsibility for ensuring the efficient and cost effective administration of Centre operations.
- Develops and implements safety directives
- Completes financial forecasting duties, and generates and updates schedules for building expenditures.
- Creates safety awareness and trains staff in Health and Safety.
- Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented.
- Ensures that facilities operations are cost effective, efficient, and within established budget constraints.
- Oversees the procurement of furnishings and equipment in accordance with budget planning.
- Researches vendors, contractors, and suppliers to ensure that equipment and services are of acceptable quality, competitively priced, and delivered on time.
- Ensures that all maintenance agreements and leases are current.
- Ensures that billing discrepancies are promptly tracked and resolved.
Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.
- Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
- Acts as a liaison between the Company and external contacts.
- Ensures effective coordination of external services with Company operations.
- Obtains and conveys information as appropriate.
- Promotes goodwill and a positive image of the Company.
Effectively supervises Centre personnel, ensuring optimal performance.
- Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures. Discusses areas needing improvement.
- Assigns and coordinates personnel. Directs daily operations.
- Identifies, develops, and implements training programs as appropriate.
- Conducts performance appraisals
- Provides measurable feedback to assigned personnel and suggestions for improved performance
- Formulates and implements employee corrective actions as needed
- Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary
Assumes responsibility for related duties as required or assigned
- Ensures that work area is clean, secure, and well maintained
- Completes special projects as assigned
- Reports on Operational expenses, foot traffic, security incidents etc.
PERFORMANCE MEASUREMENTS
- Good communication and coordination exists with departments - Assistance is provided as needed
- Procurement policy is fully complied with
- Senior Management is appropriately informed of area activities and of any significant problems
- Operations personnel are well trained, effective, and efficient- Appropriate supervision and assistance are provided
- Company facilities are well maintained and secure and meet the needs of the Company
- Centre or Property operations are efficiently and cost effectively administered
- Current and future Centre or Property needs are well planned and budgets are established and maintained
- Effective business relations exist with vendors, contractors, and trade professionals
QUALIFICATIONS
- Education/Certification: Matric
- Additional related maintenance and Centre management training preferred
REQUIRED KNOWLEDGE
- Excellent understanding of Centre or Property management procedures
- Knowledge of budgeting, service contracts, and leasing agreements
EXPERIENCE REQUIRED
- Five or more years of related experience, with at least two or more years of supervisory experience
SKILLS/ABILITIES
- Excellent leadership abilities
- Able to organise, coordinate, and direct team activities
- Strong problem solving skills
- Good communications skills
- Able to use all related maintenance equipment and computer applications
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Job Description
POSITION PURPOSE
- Responsible for overseeing and directing accounting functions on an operational level, including general ledger, accounts payable and receivable, fixed asset and cost accounting. Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors.
- Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to company records, files, and statements. Prepares financial and variance analysis as well as budget and rolling forecast.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the accurate and timely completion of assigned accounting functions.
- Reviews monthly financial reports and working paper files.
- Reconciles general ledger accounts as assigned.
- Completes required records and reports and maintains files as classified.
- Prepares journal entries and balances work in more complicated accounting areas.
- Completes various accounting functions in accordance with established policies and procedures, and applicable regulations including:
- Preparing trial balances from source documents.
- Preparing Balance Sheets and Income Statements.
- Preparing notes to the reports.
- Preparing monthly JV accounts where applicable.
- Filing copies of final monthly reports.
- Participate in annual audit.
- Balancing intercompany loan accounts.
- Maintaining Shareholders Loan Schedules.
- Reviewing and Releasing creditors payments.
- Prepare and review 1 – 3 year Budgets and Rolling Forecasts.
- Report on financial income, including Management and Admin Fees on rental recoveries, Letting Commissions on new or renewed leases, and interest earnings.
- Researches and resolves accounting errors and discrepancies.
Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
- Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
- Keeps management informed of area activities and of any significant problems.
- Attends and participates in meetings as required.
Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.
- Responds to questions and problems politely and promptly.
- Ensures that clients are properly informed.
- Ensures that the Company’s professional reputation is projected and maintained.
Assumes responsibility for related duties as required or assigned.
- Stays informed of developments in the accounting field and of changing governmental and legal requirements.
- Completes special projects as assigned.
- Ensures that Accounting Department work areas are clean, secure, and well maintained.
PERFORMANCE MEASUREMENTS
- Accounting documents, records, and reports are accurate, current, and timely.
- Accounting errors or discrepancies are promptly discovered and resolved (or referred).
- Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
- Management is appropriately informed of area activities.
- Accounting functions are completed in accordance with established standards, policies, and procedures.
QUALIFICATIONS
- Education/Certification: Bachelor’s degree in accounting or an equivalent combination of experience and training.
REQUIRED KNOWLEDGE
- Technical knowledge of accounting concepts, practices, procedures, and financial reports.
- Understanding of related regulations, statutes, and filing requirements.
- Knowledge of related computer applications.
EXPERIENCE REQUIRED
- Three or more years of previous property accounting and property listed fund experience preferred
- JV Accounting experience will be beneficial
SKILLS/ABILITIES
- Well organized and detail oriented
- Able to meet deadlines and manage projects
- Good math skills
- Good attention to detail and accuracy
- Cooperative and willing to assist others
- Able to use PC, calculator, and other basic business mechanisms
- Good Excel knowledge
- Strong analytical skills
- Work under pressure
- Understand pivots
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