Careers at Aspen Pharma Group

Description

• To manage the Order-to-Cash process, including customer forecasting, sales order processing, inventory management for contract manufactured finished products, invoicing, and customer documentation. The role ensures accurate SAP transactions, and on-time deliveries through effective coordination with internal teams.

MAIN RESPONSIBILITIES

• Manage the end-to-end Order-to-Cash (O2C) process for non-interfaced customers, including customer forecasting, purchase order goods receipting, sales order processing, and inventory transactions in SAP.
• Ensure accurate and timely order processing, stock allocation, order release, invoicing, and customer collections.
• Monitor and maintain inventory accuracy through regular reconciliations, stock adjustments, and proactive management of expiry risks and blocked stock.
• Coordinate with Planning, Quality, Warehouse, Distribution, Finance, and Customer teams to ensure uninterrupted product supply and on-time delivery.
• Maintain accurate customer and transaction master data within SAP.
• Prepare, validate, and distribute customer status reports and documentation, including invoices, certificates, packing lists, and inventory reports.
• Track, investigate, and resolve supply chain, inventory, and customer service issues to minimise business risk and enhance customer satisfaction.
• Ensure compliance with company procedures, quality standards, safety requirements, and audit expectations.
• Drive continuous improvement initiatives, support SOP development, and promote Right First Time (RFT) transaction accuracy.
• Monitor and achieve key performance indicators (KPIs) relating to forecasting, order management, inventory accuracy, documentation accuracy, customer service, and operational compliance.

Requirements
Qualification:

• Bachelor’s Degree or Diploma in Supply Chain Management or a related field.

Experience: 

• 3–5 years’ experience in Supply Chain, a relevant field or Pharma.
• ERP and inventory management experience required.
• Pharmaceutical experience would be an advantage.

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JOB PURPOSE:

• Aspen is looking for a highly talented Graphic Designer to join the Group Communications team as a Group Communications Graduate that will provide support to the entire Group. This Graduate role will support the Group Communications Manager and wider Group Communications team by creating visual concepts, through use of computer software, to communicate ideas that inspire, inform, or captivate the desired audience. In addition, the role will also assist with digital design production and basic technical updates for Aspen’s websites and internal intranet pages, ensuring content is on-brand, user-friendly and accurately implemented. No previous work experience is required; relevant internship/portfolio experience would be advantageous.

No previous work experience is required. Student/graduate projects and/or a relevant internship at an advertising, design or digital agency is advantageous.

• The ideal candidate should have strong creative skills and a portfolio of work that demonstrates their passion for Graphic Design and digital communication. This graduate role will be exposed to a broad range of design and digital tasks, and should have foundational knowledge in the following:
• Adobe Photoshop
• Adobe XD and/or Figma (advantageous)
• Adobe Illustrator
• Adobe InDesign
• Basic understanding of HTML and CSS (to support simple content updates and troubleshooting)
• Exposure to website CMS and/or intranet page editing (e.g., SharePoint) is advantageous
• Understanding design principles, not limited to but including layout, colour, contrast, typography, scale, and composition.
• Working knowledge of digital design best practices (responsive layouts, optimisation for screen, basic accessibility awareness). Understanding print best practices is advantageous.
• Good understanding of social media and social media marketing
• This role is ideal for someone who enjoys variety, creativity, has an inquiring mind and is highly organised.
• The demand for creative input within the company is constantly growing; the candidate will want to grow with us and participate in the evolution of our creative offering. 
• The candidate should be comfortable working in a team environment where a free exchange of ideas is the norm and have the ability to interpret broad concepts into practical design outputs.
• Collaboration with the team to ensure consistency of designs across various media outlets and create compelling and effective logos, designs, print, and digital media.
• Maintain awareness of current industry and technology standards, social media, competitive landscape, and market trends.
• Good communication and interpersonal skills.
• Excellent self-management and time management.
• Enthusiasm for being a part of a fast-moving start-up environment and passion for design.
• High level of creativity and focus.
• Have a keen eye for detail.
• Ability to work autonomously and as part of a team.
• Initiative, reliability, good problem-solving and multi-tasking skills.
• User-focused, always trying to understand a product from the user's perspective.
• An enthusiasm and confidence for seeking new ideas and the ability to clearly articulate them.
• Ability to approach work with dedication and high sense of accountability.
• Ability to work under pressure and still produce good quality results timeously.
• Proficient in the Adobe Creative Suite
• Conceptual thinking
• Typography skills
• Graphic design skills
• Experience with desktop publishing tools
• Layout skills
• An understanding of photography, videography, lighting and sound recording
• Animation skills and knowledge in UI design are advantageous
• Illustration or photography skills advantageous

Requirements

• Matric and relevant tertiary qualification in Graphic Design, Visual Communication, Digital Design or a related field.
• A strong, well-rounded portfolio (student/graduate work acceptable) demonstrating design thinking, layout, typography and digital outputs.
• An on-trend collection of design references and/or work on platforms such as Behance, Pinterest and/or Instagram (web/UI examples advantageous).
• Working knowledge of Adobe Creative Suite (Illustrator, InDesign, Photoshop; XD/Figma advantageous).
• Working knowledge of Microsoft 365 tools (PowerPoint, Word, PDF and Excel).
• PC or Mac literate; basic working knowledge of HTML/CSS and/or a website CMS/intranet editing tools is advantageous.
• No previous work experience is required. Student/graduate projects and/or a relevant internship at an advertising, design or digital agency is advantageous.

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JOB PURPOSE:

• This position is responsible for the accurate and timely management, maintenance, renewal and enforcement of Aspen's global intellectual property portfolio, including trademarks, domain names and related IP rights, and provides legal and commercial support on portfolio management, licensing, transactions, disputes, compliance, risk management and associated cross-functional initiatives.
• The level of appointment, degree of independence, complexity of work and scope of accountability will be determined by the successful candidate’s qualifications, experience and demonstrated capability. Internal note, with reference to the Group Legal Roles & Career Progression Framework.

KEY PERFROMANCE AREAS:

• Research and analyse international trademark search results and prepare accurate, clear written opinions on trademark availability for use and registration, enabling the relevant affiliate to make informed commercial decisions aligned with Group strategy.
• Manage the global Aspen trademark portfolio, aligned with Group strategy, including the filing, prosecution, maintenance and renewal of Aspen trademarks, as well as the accuracy and integrity of the IP database and records.
• Support the protection and administration of other IP rights, including domain-name registrations, renewals, transfers, objections and disputes, and matters relating to copyright and registered designs.
• Provide researched opinions on IP-related matters, commensurate with the level of appointment and based on applicable law, the business context and relevant industry experience.
• Draft, analyse and advise on IP agreements and clauses, including inbound and outbound IP licensing arrangements, and provide transactional support to Group affiliates on acquisitions and divestments involving registered and unregistered IP rights, including reviewing IP rights audits for legal due diligence purposes.
• Monitor international watch notices and relevant digital and social media channels; identify and investigate risks, including misuse of Aspen trademarks or other IP; and advise on appropriate protection and enforcement action. Manage assigned contentious or litigious trademarks and related IP matters diligently and in accordance with applicable Aspen and Group Legal policies and procedures.
• Monitor, research and report on new and amended trademarks and broader IP laws and regulations in relevant jurisdictions; assess potential impact on Aspen’s IP portfolio; and recommend proportionate risk mitigation.
• The diligent management of all assigned contentious or litigious trademark matters, aligned with the applicable Aspen and Group Legal policies and procedures.
• Monitor, research, and report on new and amended trademarks and/or IP-related legislation and regulations in relevant jurisdictions, advising on the impact of such legislation on Aspen’s Intellectual Property Portfolio, highlighting any potential risk, and providing recommendations on how to mitigate such risks.
• Meaningfully contribute to and deliver ancillary legal work and cross-functional projects within Group Legal.
• Meet or exceed the Group Legal business unit KPIs agreed by the Group Executive: Legal with Aspen executive leadership.
• Adopt and comply with Group Legal ways of working, including the Aspen Values and the honest application of the personal Insights® profile, or a similar tool provided by an Aspen Group service provider, to enhance interpersonal effectiveness.
• Develop and improve IP precedents, templates and legal opinions.

Requirements
FORMAL QUALIFICATION:

• Legal Degree (preferably LLB).
• Science qualification (BPharm and/or BSc) an advantage but not a requirement.
• Admitted Attorney of the Republic of South Africa.
• Postgraduate IP or trademark practitioner qualification preferable.
• Membership of an appropriate professional body, where applicable.

SPECIFIC EXPERIENCE, KNOWLEDGE AND REGISTRATION:

• Indicative 5 - 10 years Post-Admission Experience, including relevant IP experience.
• Experience in managing an international trademark portfolio, or exposure to such.
• Sound legal and commercial knowledge.
• Commercial IP exposure, including the acquisition, divestment and licensing of trademarks, preferable
• Ability to work effectively within a diverse global legal function.
• Trademark litigation and opposition experience.
• Pharmaceutical industry exposure preferable.
• Experience in Legal project management.
• Strong research and writing skills.

SKILLS AND ATTRIBUTES:

• Strong analytical skills and the ability to exercise sound business judgement.
• Ability to work independently to the extent appropriate to the level of appointment, while contributing as a member of an integrated global legal function.
• Constructive approach to conflict resolution.
• Strong interpersonal and communication skills.
• Ability to guide or supervise support staff, where applicable.
• Consistent commitment to accuracy.
• Ability to develop expertise in trademark matters, commensurate with the level of appointment.
• Ability to contribute to the development and improvement of functional IP practices and processes for Aspen.
• Sound understanding of multinational IP laws, particularly trademark legislation, commensurate with the level of appointment.
• Understanding of the intersection between IP and the commercial business environment.
• Pharmaceutical industry knowledge or exposure preferable, and to be developed.
   

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JOB PURPOSE:

• To responsibly, pro-actively and efficiently facilitate the business of Aspen by providing a full spectrum of specialist commercial contract drafting and focused legal support to the allocated Business Units (“BUs”), specifically Group Mergers and Acquisitions, Group Treasury, Group Tax (including intercompany transactions), Group Digital Technology, Group Commercial, Group Communications, Group Company Secretariate, Group Ethics and Compliance, Group Finance, Group Human Capital, Group Internal Audit, Group Investor Relations, Group Travel, Group Risk and Sustainability, Aspen Pharmacare Holdings Limited (as applicable) or similar, and other general legal requirements of Aspen, whilst complying with the Group Legal protocol and Group Legal strategy. The position requires the incumbent to think Group-wide, but act and focus on the work of the Group Head: Legal Counsel M&A & Corporate or similar to which he/she has been allocated.
• The level of appointment, degree of independence, complexity of work and scope of accountability will be determined by the successful candidate’s qualifications, experience and demonstrated capability. Internal note, with reference to the Group Legal Roles & Career Progression Framework.

KEY PERFORMANCE AREAS:

• Specialised Aspen and BU aligned drafting and general legal work and legal advice to the allocated BUs.
• Efficiently deliver legally sound, subject matter expert quality legal work, as allocated to the legal practice of this role.
• Deliver work in a timely manner in accordance with deadlines and project timeline.Sound electronic Legal practice, file, diary and template management and maintenance.
• Meaningfully contribute and deliver ancillary legal work and cross-functional projects within Group Legal.
• Precedent, template and legal opinion development and improvement.Meet or exceed the Group Legal business unit KPIs agreed by the Group Executive: Legal with Aspen executive leadership.
• Adopt and comply with the ways of working within the Aspen Group Legal BU, including specifically the Aspen Values and honest application of personal Insights® Profile (or similar from an Aspen Group service provider) to enhance interpersonal effectiveness.

Requirements
FORMAL QUALIFICATION:

• Law Degree or postgraduate Degree – LLB.
• Preferably a second degree such a master's or relevant business qualification.
• Admitted Attorney of the Republic of South Africa.
• Certifications/registrations
• Membership of the Law Society of South Africa and of the Corporate Counsel Association of South Africa.

SPECIFIC EXPERIENCE, KNOWLEDGE AND REGISTRATION:

• Indicative 5 - 10 years Post-Admission Experience, including relevant legal experience in a corporate / commercial / operational legal environment.
• General business, commercial knowledge and experience is essential.
• Experience in independently drafting and vetting lengthy, complex legal agreements is essential.
• Exposure in drafting and negotiating cross-border legal agreements is essential.
• Experience in due diligence investigations advantageous.
• Pharmaceutical industry including regulatory experience is advantageous.
• Knowledge of applicable laws, policy guidelines and legal practice management.
• Knowledge of business and good corporate governance.
• Basic to intermediate knowledge of financial concepts.
• Strong analytical skills and ability to exercise sound business judgment and work independently but as a member of an integrated legal team.
• Display emotional maturity.
• Demonstrated ability and willingness to work in a team, including a multidisciplinary team.
• Established conflict resolution as a default demeanor.
• Display a high level of interpersonal non-political skill.
• A natural default to accuracy and attention to detail.

SKILLS AND ATTRIBUTES:

• Be fluent in English and demonstrate excellent drafting and negotiation skills in English.
• Manage multiple priorities, work efficiently under pressure and consistently meet tight deadlines.
• Able to work independently but as a member of an integrated legal team.
• Taking full personal responsibility for attending to and closing allocated matters.
• Intermediate to advanced computer literacy.
• Database management and maintenance.
• Ability to simplify voluminous, complex information.
• Accurately collate, review and summarise information into manageable dashboards / checklists.
• Basic to intermediate understanding of financial concepts.
• Flexible, outcomes-based, self-motivated and proactive.
• Project management, co-ordination and monitoring.
   

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OBJECTIVE OF ROLE

• Responsible for preparing, cleaning, and inspecting work areas and equipment, handling and staging raw materials, sampling work areas and equipment for potential contamination, sanitising drains and pipes to prevent contamination, and completing related administrative tasks.

KEY RESPONSIBILITIES

Operational Support

• Execute production activities within established policies, practices and guidelines, as well as established quality and safety standards
• Optimise own work processes
• Identify gaps in current policies and procedures
• Facilitate implementation of processes in own area of work

Inspections & Verifications

• Perform visual inspections of production area(s) and equipment
• Perform pre-production checks such as environmental checks, scale checks, and equipment pre-checks as per BMR, SOP, and product specifications
• Verify scale and measuring equipment performance

Material Handling

• Dispense, transfer, weigh and collect raw materials for processing
• Ensure raw materials are staged for processing, in line with requirements

Production Preparation

• Set up the room and IBCs for production activities
• Prepare solutions for production activities as per SOP

Routine Support Tasks

• Clean work area(s) and equipment before and after processing of materials as per SOP and cleaning checklist
• Perform routine equipment checks and transfer of equipment
• Collect samples of production area and equipment for testing
• Control contamination in area by flushing drains and pipes
• Assist with sorting of defected products and discard/ minimise waste
• Provide information to assist with campaign preparation
• Identify and report on operational problems out of specification

Reporting & Record Keeping

• Complete batch record labels
• Complete Overall Equipment Effectiveness (OEE) sheets
• Perform half-hourly inspections of production area(s)
• Attend shift meetings
• Provide information for completion of reports
• Complete and consolidate standard documents
• Maintain and update records and systems as required

Requirements
EDUCATIONAL REQUIREMENTS

• National Certification (N3)/ Matric/ National Senior Certificate (NSC)/NQF 4 with 0-2 years’ related experience

 KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Manufacturing experience would be an advantage

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Basic technical knowledge of pharmaceutical production processes, procedures, systems and equipment.
• Basic understanding of pharmaceutical standards and compliance requirements.
• Finalising outputs
• Following procedures
• Taking action
• Information gathering

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JOB PURPOSE:

• To provide Group-level financial planning, oversight and performance analysis across Aspen’s business units and group functions. The role will ensure a partnership between the sites and Group leadership to strengthen financial performance, planning, working capital, costing, investment decisions, reporting accuracy and governance, while driving consistent finance practices across all sites. Provide support to the Senior Group Finance Executive on strategic initiatives, as required.

KEY PERFORMANCE AREAS:

Business financial performance management and support

• Monitor and evaluate the financial performance across business units and functions.
• Identify material performance risks, opportunities, trends and corrective actions.
• Provide clear financial insight into revenue, margin, costs, profitability, working capital, operational efficiency and value creation.
• Challenge assumptions and support management decisions through evidence-based analysis and scenario modelling.
• Participate in relevant business performance and strategic decision-making forums.

Planning, forecasting and long-term analysis

• Coordinate and review annual budgets, forecasts and five-year financial plans.
• Ensure that financial plans align with Group objectives and site business strategies.
• Evaluate key assumptions, risks and opportunities.
• Monitor actual performance against approved plans and facilitate corrective action where required.

Reporting and financial oversight

• Review monthly, quarterly, half-year and year-end business performance reporting.
• Ensure that financial information and management commentary are accurate, complete, consistent and reflective of underlying business performance.
• Contribute to Group performance reporting and Board packs ensuring business performance is adequately reflected.
• Review relevant gross margin reconciliations, any adjustments processed and reporting outcomes.
• Act as the Group Finance point of contact for technical and operational finance matters.

Strategic analysis costing, working capital and investment

• Provide financial assessments and support for strategic projects, investments, acquisitions, restructurings and discontinuations, as applicable.
• Evaluate capital expenditure, strategic contracts, business cases and project returns using appropriate financial methodologies.
• Support prioritisation and allocation of capital and operating resources in line with Group strategy and value-creation objectives.
• Track and support the reporting of the financial delivery, benefits and risks of approved investments and strategic initiatives.
• Support initiatives to optimise profitability, cash generation and invested working capital.

Governance, risk and financial control

• Continuously review and monitor the effectiveness of relevant financial controls across business units.
• Ensure compliance with Group financial policies, accounting standards and governance requirements.
• Oversee internal and external financial audits relating to the identified business units.
• Monitor corrective actions and escalate significant control or compliance issues.
• Prepare or support finance-related submissions requiring executive management or Board approval.

Standardisation and continuous improvement

• Identify opportunities to integrate, standardise, simplify and automate FP&A processes, models, systems and reporting.
• Improve the quality, consistency and efficiency of planning, forecasting and management reporting across the Group.
• Develop common definitions, templates, methodologies and performance measures where appropriate.
• Support Tax, Treasury, IT, Group Reporting and other relevant functions on cross-functional initiatives.

Stakeholder management

• Build effective relationships with Group leadership, business unit and regional finance teams, functional leaders and other stakeholders.
• Influence corrective actions and follow through on agreed commitments.
• Communicate complex financial matters clearly to financial and non-financial stakeholders.

Requirements
FORMAL QUALIFICATION:

• Chartered Accountant, CA(SA), or an appropriate equivalent professional finance qualification.
• SAICA member, or an appropriate finance professional body membership
• Post-qualification experience in financial management, financial planning and analysis or operational finance of at least 5-years

SPECIFIC EXPERIENCE, KNOWLEDGE:

• Demonstrated experience in budgeting, forecasting, long-term planning, performance management, management reporting and business partnering.
• Experience translating financial and operational data into clear insights, recommendations and actions for senior management.
• Experience in costing, gross margin analysis, working capital, inventory and capital investment evaluation.
• Experience working with senior management and global stakeholders.
• Experience evaluating strategic initiatives, capital investments, business cases and project returns.
• Pharmaceutical or regulated manufacturing experience is preferred.
• Experience supporting governance, audit and control remediation processes.
• Good knowledge of statutory requirements, tax legislation; IFRS and variance analysis.
• Knowledge of underlying commercial and manufacturing business processes.
• Strong analytical skills with the ability to break down and simplify the business into manageable components which can be measured and optimised.
• Ability to review business processes and structures with a view to optimise efficiencies and the cost of doing business.
• Advanced proficiency in Excel and PowerPoint, with experience using ERP, consolidation, planning and business intelligence systems.
• Ability to operate effectively where information is incomplete or changing.

SKILLS AND ATTRIBUTES:

• Strategic thinking combined with strong attention to detail
• Commercial judgement, analytical thinking and structured problem solving
• Constructive challenge and professional attitude
• Clear written, verbal, report-writing and presentation skills
• Ability to influence stakeholders and decisions without direct authority
• Planning, prioritisation and disciplined delivery
• Resilience, adaptability, integrity and accountability
• Collaboration across functions, business units and geographies
• Continuous improvement, standardisation and digital enablement orientation