Job Description
- The Local Government Support Unit (LGSU) have Project Management Units (PMU’s) in various provinces. There are large number of projects that are implemented through the PMU’s. The purpose of this role, amongst others, is to monitor and report these projects from inception to completion and to manage the projects that are going through Investment Committee approval stage, procurement and implement stages.
Key Responsibilities
Overall Project Management
- Monitor and report on Local Government Support Unit (LGSU) projects from inception to completion.
- Review the project deliverables prepared by the LGSU team members, agency/mandated programmes and other service providers appointed by the unit.
- Support with coordination of efforts of all parties involved in the projects including professional service providers, contracts, sub-contracts and labour.
- Implement the LGSU project/s objectives and goals of the teams and assign accordingly.
- Oversee technical support to projects across the municipalities.
- Build the internal capacity to oversee the roll out of the support to the PMU’s support to municipalities, including the reporting protocols to the structures of the Bank, Government and private sector partners.
- Developing monitoring and reporting systems internal to the DBSA and between the DBSA and external parties.
- Accountable for daily administration and implementation of the programme activities.
- Ensure statutory and regulatory compliance.
- Promote industry best practice in managing projects and programmes to ensure successful delivery.
Project Planning
- Develop project work plans and make revisions as and when the need arises.
- Confirm project activities are scheduled.
- Prepare all programme/project cost activities.
- Confirm milestones with stakeholders and customers
Project Control on Cost, Time and Quality
- Put in control measures for managing project schedules, costs, time and quality.
- Conduct periodic monitoring visits to project site(s).
- Monitor project milestones to ensure project completion within time, budget and quality.
- Oversee project accounting including management of project budgets against actual costs, approval of progress payments, tracking of team expenses and minimizing the exposure to risk.
Procurement Management
- Provide support to LGSU team in the preparation of the required procurement documentation and submissions for the appointment of Consultants/Service Providers and / or goods and services.
- Review procurement submissions and ensure that all is in line with the PFMA, relevant legislation and according to DBSA Procurement Policy.
- Monitor the procurement process from start to completion.
Project Implementation Support of PMU’s
- Work with various stakeholders and coordinate all programme interventions.
- Overall responsibility for the Project Manager’s function is to provide projects coordination and management of all processes and functions, thereby ensuring that:
- The Parties to the contract have complied with legal and tender formalities.
- The project teams are performing at the required pace to complete the projects by the specified time.
- The project teams have timeously been issued with all the relevant information.
- The project teams are achieving specified quality standards.
- Non-compliant aspects of the works are promptly dealt with as they arise.
- Potential claims for revision of the date for practical completion is handled timeously.
- Potential claims for an adjustment of the contract value are promptly dealt with.
- The programme is concluded as specified, administrative and other compliance certificates are recorded, and all parties paid in due course.
- Identifying potential risks.
- Monitoring risks.
Project Communication & Reporting
- Support the Head LGSU with reporting and compliance to the Oversight Committee, thereby timeously collating project status reports.
- Ensure an effective communication system is in place to provide timeous feedback for management, client and customer.
- Following site monitoring visits and attendance of project meetings, issue status report and action plans.
- Provide oversight and guidance on the quality and accuracy of the reporting compiled by the PMU’s and compile and provide monthly progress reports.
- Conduct project close out reviews.
- Prepare and provide documentation/reports/presentations, amongst others, for Management, Exco, Board and Board sub-Committees for information or decision-making purposes.
Project Contract Management
- Ensure contracts are managed in a way that is fair to all parties.
- Monitor performance by identifying and resolving areas of concern.
- Actively measure progress against the contract’s performance.
- Ensure adherence to the contract conditions and timelines.
- Develop a process whereby project/programme lessons learnt are stored in a digitalised and encrypted format for ease of access and use by business and end users.
- Maintain the LGSU database and ensure that all information is stored securely. Maintain an information repository on LGSU projects/programmes.
- Ensure that LGSU activities, outputs, outcomes and resource requirements are appropriately considered and included in the organisation’s business planning and budgeting process.
- Any other duties assigned in furtherance of the LGSU strategy.
Key Measurement of Outputs
- Number of LGSU Projects completed within time, cost and quality
- Quality of the project and management reports
- 100% accurate management of all Projects Contracts
- Quality of LGSU Project database and ease of access to information.
- 100% of LGSU comprehensive annual service rating for the LGSU unit by clients
Expertise & Technical Competencies
Minimum Requirements
- Project Management professional with qualifications: PMI, PRINCE, SACPCMP, ECSA, SACAP or similar or master’s degree in project management
- Minimum of 5 years relevant experience as a seasoned Project Manager
- Demonstrated experience in managing and overseeing several projects (50+ projects) from start to completion.
- Demonstrated ability to capture and put together lessons learnt for business and end user benefit.
- Knowledge of government, municipalities, development finance institutions, etc.
- Proven ability of setting up and maintaining the Project/s database and repository of information.
- Excellent facilitation, project/activity management and written and oral communication skills.
- Exceptional computer skills – Microsoft suite – Word, Excel, Project Management and PowerPoint
- Demonstrated capability of developing reports, documents, presentations, etc. for Management, Exco, Board and Board sub-Committees.
Desired Requirements
- Project Management experience working in a DFI and or the Banking environment will be an advantage.
Technical Competencies
Written and Verbal Communication:
- Technically experienced and fully competent writer: can write independently various technical and non-technical documents.
- Uses a clear and easily understood writing styles when communicating technical information to non-technical employees or individuals.
- Understands that different writing styles are required for different documents or audiences
- Writes effectively with clarity
Stakeholder Management:
- Actively engages partners and encourages others to build relationships that support DBSA objectives
- Adapts style to work effectively with partners, building consensus, trust, and respect
- Delivers objectives by bringing together diverse stakeholders to work effectively in partnerships
Project Management:
- Familiar with the standard types of agreements/contracts that are typically used in infrastructure planning, project preparation and infrastructure development
- Ability to initiate project plans and secures resources for projects that span area or department boundaries.
- Ability to analyses project risks and structures appropriate mitigations
- Ability to manage, and coordinate projects to successful delivery within the parameters of time, cost, quality and stakeholder satisfaction.
- Ability to apply best practice project management methodologies to the delivery of infrastructure planning projects in DBSA priority sectors
- Ability to apply effective contract management in accordance with the various types of contracts typically used in infrastructure planning and development
Data Collection and Analysis:
- Based on knowledge of the reasons behind the analysis, is able to define the most appropriate means of data collection.
- Is able to develop formats for data collection.
- Is able to define the most appropriate internal and external data/information sources.
- Identifies key facts in an array of data, recognises when pertinent facts are incorrect, missing, or require supplementation or verification.
- Breaks down data into component parts to understand the nature and relationship of the parts.
- Has a broad knowledge of statistical data-handling techniques.
- Can undertake more comprehensive analysis of data/information but is not required to draw conclusions.
Planning & Organising:
- Able to organise, prioritise and, where applicable, delegate work activities to efficiently accomplish tasks and meet objectives.
- Uses effectively advance time management processes to deal with high workload and tight deadlines.
- Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
- Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning.
Problem Solving:
- Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
- While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.
- Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.
Solution Focus:
- Identifies broad, highly complex problems based on a multitude of factors, many of which are complex and sweeping in nature, difficult to define and often contradictory.
- Creates procedures to articulate the nature of problems and to identify and weigh alternate solutions.
- Evaluates the effectiveness of solutions using approaches tailored to the situation.
Required Personal Attributes
Customer Service Orientation
- Tries to understand the underlying needs of customers and matches these needs to available or customized outputs
- Adapts processes and procedures to meet on-going customer needs
- Utilises the feedback received from customers to develop new and/or improve existing outputs to support their needs
- Thinks of new ways to align DBSA’s offerings with future customer needs
Self-Awareness and Self Control
- Withholds effects of strong emotions in difficult situations
- Keeps functioning or responds constructively despite stress
- May apply special techniques or plan to manage emotions or stress
Strategic and Innovative Thinking
- Experiments with new approaches, tests scenarios, questions assumptions and
- challenges conventional thinking
- Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to show possible business direction
Driving Delivery of Results
- Sets challenging goals that will have a significant impact on the business or support the organisational strategy
- Commits significant resources and/or time to ensure that challenging goals are achieved, while also taking action to mitigate risk
Teamwork & Cooperation
- Acts to promote a friendly climate and good morale and resolves conflicts
- Creates opportunities for cross-functional working
- Encourages others to network outside of their own team/department and learn from their experience
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Job Description
- The Transacting Specialist is responsible for relationship management and compliance to contract requirements and prevention of risk of on non-performance.
- Ideation and identification of new equity investment opportunities in key strategic sectors / investment themes;
- Evaluate the feasibility of investment opportunities / project transactions with a view to ensuring that they are commercially sound prospects for equity financing and are aligned to the DBSA’s strategy and mandate.
Key Responsibilities
Primary Responsibilities
- Due diligence of opportunities and preparation of investment appraisals for the company’s Exco and Investment Committees;
- Provide innovative and flexible financial structures for complex transactions;
- Ensure deal closure by taking responsibility for optimal financial, institutional and legal structuring;
- Development and maintenance of investment models, portfolio data, and supporting analytics;
- Identification of key risks facing the portfolio and implementation of mitigating strategies / policies;
- Position DBSA as a preferred equity investor/partner;
- Management, oversight, training and development of the investment team;
- Negotiation and review of equity investment agreements and project documents;
- Investment management and value addition in portfolio companies in line with the Company’s value add framework and investment approach;
- Oversee disbursements to approved projects as well as monitor a project’s progress post investment;
- Undertake continuous research and provide recommendations on significant developments, emerging opportunities and challenges in areas of responsibility. Provide information to potential clients and document the same to provide information on customer requirements/ areas of interest.
Relationship Management
- Networking, liaising, and maintaining of relationships with key internal and external stakeholders to further develop specific investment opportunities;
- Provide value to the Division for the benefit of and/or the client through knowledge of the subject, innovation and lateral thinking.
Loan and Equity Portfolio Performance
- Monitor the loan performance as per agreements and provide regular reports to GE Transacting on the performance thereof.
- Monitor the defaulters, creditors and maintain good solid relationships with existing clients with the DBSA.
- Conduct project audits and monitor significant developments that can potentially influence the bankability of projects for the DBSA.
- Facilitate strong investment performance and value addition in the equity investment portfolio;
- Coordinate the implementation of equity investments and monitor the performance of equity investment projects through progressive investment and income reports; monitor collection and recording of income on equity investments;
- Drafting, review and submission of quarterly portfolio reports for the Investment Committee and Investors;
Covenant Compliance
- Maintain all credit files to ensure proper adherence to client compliance on agreements to minimize and manage the risk to the Division.
- Manage all risk aspects of the continent wide financing delivery function, in terms of ensuring appropriate structuring of investment risks and on-going mitigations of operations-related risks.
- Ensure sound financial capital management through assuming responsibility for stewardship over the capital under management, and as well as efficient utilization of financial resources.
- Ensure the capturing of learning opportunities post transaction conclusion for continuous improvement and ensuring successful delivery of deals.
Key Measurements of Outputs
These include:
- Annual disbursements, commitments and approvals (value and number of equity transactions)
- Growth rate in assets of loan and equity book;
- Quality of loan and equity book;
- % of loan and equity book in priority geographies and sectors;
- Management of Budget including operational expenses.
- Quality of signed agreements / mandates
- Management of client relationships and key stakeholders
- Quality progress reports
- Revenue performance in terms of interest income and fees generated
Expertise & Technical Competencies
Minimum Requirements
- A post graduate qualification or equivalent in Business or Finance (CA or CFA), or Engineering, or Economics.
- A minimum of 10 years’ experience in a similar role in appraising, negotiating and closing infrastructure related Project Finance, Corporate Finance, or Structured Finance transactions in a financial institution
- Experience with working with Coverage and deal execution teams
- Experience in presenting to Senior Executives and Management Teams to ensure compliance to contract management in order to prevent risk of non-performance.
- Fee Income product knowledge and expertise in Debt and Equity investments, portfolio management, guarantee issuance, arranging and distribution.
- Experience in financial analysis and/or Financial modelling;
- Experience in doing business across Africa;
- Successful track record in leading project teams with high level stakeholders and qualified professionals
Technical Competencies
Project Management:
- Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
- Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
- Successfully manages substantial project budgets, and reports directly to senior managers on the progress and results of projects.
- Identifies complex issues that need escalation and proposes appropriate corrective actions.
Solution Focus:
- Identifies broad, highly complex problems based on a multitude of factors, many of which are complex and sweeping in nature, difficult to define and often contradictory.
- Creates procedures to articulate the nature of problems and to identify and weigh alternate solutions.
- Evaluates the effectiveness of solutions using approaches tailored to the situation.
Financial Analysis:
- Serves as subject matter expert.
- Evaluates and determines fiscal, operational, and service impacts; analyses and evaluates legislation; and implements and evaluates statistical models in their subject areas.
- Demonstrates in-depth technical and administrative knowledge of the rules and regulations in the subject area and to defend analyses, testimony, and recommendations relating to a variety of issues before management and commissions.
Risk Management:
- Drives integration and standardisation of risk management processes across the organisation
- Advises on the application of the organisation’s risk management policies, industry best practices and constructs organisation guidelines
- Analyses trends in risk management and internal control, evaluates implications, defines and implements organisation-wide response
Attention to detail:
- Quickly identifies relevant and irrelevant information to support accurate decision making.
- Maps out all the logistics and details of a situation to ensure smooth and flawless implementation.
- Consistently identifies all relevant details that are not obvious in complex situations.
- Requires the highest standards for accuracy and quality for their work.
- Establishes processes to ensure accuracy and quality of services delivered by the team.
Negotiation:
- Has an appreciation of cultural sensitivities and differences.
- Effectively employs a variety of advanced behavioural/interpersonal competencies to control the negotiation situation.
- Is able to take the lead in a variety of sensitive negotiation situations requiring high levels of tact and diplomacy.
- Is able to place a discrete negotiation situation within the context of a broader long-term relationship and is not threatened by conceding ground to protect the longer-term interests of DBSA.
Commercial Awareness:
- Deep understanding of commercial drivers and is able to take decisions based on an assessment of alternatives concerning complex business situations.
- Deep understanding of DBSA economic priorities and how they can be implemented to meet DBSA's strategic objectives.
- Deep understanding of DBSA's core sector role in achieving DBSA's strategic objectives.
- Deep understanding of the need to coordinate efforts with many government entities, private sector, community groups and individuals to ensure effective implementation of new policies and regulations.
Research:
- Demonstrates expert skill levels in strategic and operational research techniques, including process analysis, modeling and forecasting.
- Adapts, creates and designs new research techniques to meet the organisation requirements.
- Provides specialist coaching and guidance to researchers and other the organisation employees.
- Promotes the professional reputation of the organisation by maintaining a respected profile with relevant external organisations and the research community in general.
Communication and Reporting:
- Able to communicate complex problems or concepts, by making them simple and understandable for others.
- Adapts language to the level of the audience in order to ensure that the message has a positive impact and is interesting to the audience.
- Is articulate, demonstrates a wide range of vocabulary, and is confident when talking to large/high level audiences.
- Designs / customizes reports to meet user needs.
- Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
- Keeps standard reports under review and proposes improvements to meet user needs
Innovation:
- Develops innovative business solutions that shape industry practices
Required Personal Attributes
Leadership Competencies
Achievement Orientation:
- Focuses on new or more effective ways of improving own work and meeting targets.
- Focuses on raising quality, customer satisfaction and revenues.
- Makes specific changes to systems and processes in order to improve efficiency and quality.
- Formulates own objectives and action plans in order to achieve a measurable improvement in the future.
Analytical Thinking:
- Identifies multiple elements of a problem and breaks down each of those elements in detail, showing causal relationships between them.
- Uses several analytical techniques to identify several solutions and weighs the value of each
Conceptual thinking:
- Creates new concepts that are not obvious to others and not learned from previous education or experience to explain situations or resolve problems.
- Looks at things in a significantly novel way breakthrough thinking
Strategic and Innovative thinking:
- Recognizes opportunities or problems emerging in patterns and trends, and their impact on the business and profitability drivers.
- Applies learning from previous situations and experiences.
- Sees underlying causality in current situation. Applies business acumen to make sound decisions
- Recognizes opportunities or potential problems, before they become obvious, by seeing the connections in a range of sources of information, including insights from outside DBSA.
- Restates complex knowledge in a way that makes it easier for others to understand.
Commercial Business Acumen:
- Understands business fundamentals.
- Analyses and comprehends organisational goals and strategies.
- Understands tactical business fundamentals in the public sector environment and incorporates them into decision-making.
Team work:
- Acts to promote a friendly climate and good morale, and resolves conflicts.
- Creates opportunities for cross-functional working.
- Encourages others to network outside of their own team/department and learn from their experience.
Presentation Skills:
- Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g. the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
- Has knowledge of various feedback mechanisms to check levels of audience understanding.
Closing Date
2023/08/17
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Job Description
- The purpose of this role is to physically safeguard the DBSA premises, its employees, visitors and assets whilst using the available technology within the campus and adhering to the Private Security Industry Regulatory Authority (PSIRA) and the Heatlh & Safety regulations.
Key Responsibilities
- Guard the DBSA against any safety and security breaches at all times.
- Maintain and write detailed incident reports on all irregular incidents that might occur during shifts and keep records thereof.
- Monitor the movements of visitors and contractors on the campus and ensure that the correct security protocol is followed.
- Monitor the movements of assets on the campus and ensure compliance with the bank’s asset management policy and procedures.
- Conduct patrols in line with the laid down standard operating procedures.
- Effectively keep guard on the DBSA premises using the surveillance equipments within the control room by keeping an eye on the cameras.
- Log any irregualrities that are picked up through the control room via the surveillance equipment.
- Report any camera faults or CCTV system issues to the Head of Security and/or the Security Supervisors to ensure that cameras are repaired timeously.
- Monitor the Access control system to ensure the overall safety of the DBSA premises, assets, employees and visitors.
- Issue access control cards to employees and contractors and record their personal details on the access control system.
- Ensure adherence to the Health and Safety procedures of the bank by all employees and visitors.
- Assist in the safeguarding of property and assets during events within the campus.
- Liaise with emergency and health services if required for large events.
- All private assets entering the bank to be recorded on the private asset register.
- Report safety issues such as vandalism and damage to property to the Head of Security and/ or Supervisor.
- Keep an eye on the exit and entance of the building to safeguard the assets of the bank and the employees.
- Be the safety and security ambassador by educating employees and the visitors on safety issues within the bank.
Key Measures/KPI’s
- Able to conduct patrols in line with laid down procedures.
- Adherence to Ocuppational Health and Safety regulations and PSIRA Act.
- Be vigilant at all times and ensure that security breaches are report.
- Professional conduct by relating to all employees and visitors as customers.
- Being presentable at all times and available at designated post.
Expertise & Technical Competencies
Minimum Requirements
- Matric
- Grade ‘A, B or C’ PSIRA (Private Security Industry Regulating Authority) security officers certificate
- 3-5 years’ experience as a security officer.
Skills and Abilities
- Experience with PSIRA regulations and qualifications.
- Working Knowledge and experience of the Occupational Health and Safety (OHS) Act No. 85 of 1993 and regulations as amended.
- Experience with Access Control Security Systems and Procedures.
- Basic knowledge of MS Word, Outlook, Excel.
Technical
Written Communication
- Understands that different writing styles are required for different documents or audiences.
- Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
- Has a solid mastery of writing principles such as grammar, sentence construction etc.
Verbal Communication
- Able to explain simple procedures or instructions to others, in a clear way.
- Uses limited range of words to meet simple spoken needs.
- Computer Literacy
- Is aware of the organisation policies related to use of computers, and other technology.
- Applies the basic functionality of common software, such as word processing systems, to complete assigned tasks.
- Generally knows how to use and maintain own office / workplace equipment.
Detail Orientation
- Identifies main concepts and ideas when reading simple, straightforward documents.
- Reviews own work for accuracy and completeness.
- Spots inconsistencies or discrepancies that indicate problem with quality of work.
- Verifies assumptions and information before accepting the solutions, considering applicable precedents.
Planning & Organising
- Plans his or her daily work effectively; area; needs more application experience or practice if the required planning is more extensive.
- Independently plans and organises own routine work.
Integrity
- Takes pride in being trustworthy, serves all equally , respects others and embraces diversity.
- Is honest in all relations (internal/external relations).
Required Personal Attributes
Behavioural Competencies
- Achievement Orientation
- Delivers work on time and quality and follows through on agreed commitments.
- Views new work experiences as an opportunity for growth.
- Reacts immediately to overcome setbacks or/and obstacles in order to meet goals.
- Recognises and acts upon current opportunities
Attention to Detail
- Double-checks the accuracy of information or work.
- Ensures that the work produced doesn’t contain any errors.
Customer Service Orientation
- Makes self fully available, especially when the customer is going through a critical period.
- Requests on-going feedback from customers and takes action in response to it; manages to retain and capitalize on existing customers.
- Takes the “extra step” to resolve customer issues appropriately, even in the case where they do not fall under own area of responsibility.
- Is aware of the level of service offered by the competition and provides more for customers than they expect.
Self-Awareness & Self-Control
- Feels strong emotions in the course of a conversation or other task, such as anger, extreme frustration, or high stress;
- Holds the emotions back, and continues to act calmly.
- Ignores angering actions and continues a conversation or task.
- May leave temporarily to withhold emotions, then return immediately to continue.
Teamwork & Cooperation
- Values and utilises the expertise of colleagues, asking for ideas and input and collaborates to form decisions and plans.
- Willingly learns from others.
- Creates opportunities for knowledge and expertise sharing between all members of the team.
Closing Date
2023/08/17
Gmail
Yahoomail