TBWA is The Disruption Company: the cultural engine for 21st century business. We create disruptive ideas that locate and involve brands in culture, giving them a larger share of the future.
Yellowwood Job Description
- Job Title Ops InternKey Purpose Support the Ops team/ department in coordinating the operational aspects of projects, ensuring seamless execution and delivery Direct Reporting Relationship Operations Manager
ACCOUNTABILITY KEY PERFORMANCE INDICATOR [KPI] Supporting Ops Manager with Resourcing and Tasking Operational support for the resource and project manager including but not limited to:
- Daily check-ins with all strategists to track progress on Tasks.
- Setting up internal and client-facing meetings
- Tracking whether teams have logged hours on Chase and sending regular reminders to the teams to log hours.
- Assist with putting together and updating a leave plan.
- Pulling monthly report for review ( Hours report) Supporting Project Management
- Resource Summary/Project Deliverables document updated/distributed by COB on Fridays.
- Good notes taking and minutes of the meetings.
Setting up for internal and Client Presentations/Workshops.
- Setting up Project timelines for all projects, updating these on request by Operations Manager and Project Manager.
- Supporting Executive PA Administrative support for Managing Director, Strategy Director and Finance Manager including but not limited to:
- Assist with Diary management.
- Submit Monthly Expense claims.
- Minutes and agendas for meetings
- Arranging company functions (e.g., team buildings, year-end, training, etc)
- Managing travel arrangements
- Logging hours on chase for Exco
- Meals (Breakfast, lunch) for Exco
Supporting Office Management Check main boardroom and small boardrooms and ensure enough pens, markers and white board is available.
- Check printers, fill up the paper at the printers.
- Check and order stationery.
- Check and order office supplies (Monthly, weekly groceries)
- Responsible to check refreshment and make an order.
Development Build relationships with and between the team to aid efficient communication and collaboration.
- Build relationships with gatekeepers (PA’s, traffic manager, account managers and project managers) of partner agencies.
- To develop skills and knowledge within yourself through on the job development, active participation in the agency and department.
- Create clear development plans for yourself and set out to achieve your goals.
- Successfully complete all training provided by the company.
Requirements
RequirementHave a demonstrated project delivery track recordHigh level of proactivity and attention to detailAn inquisitive and open mind-set – open to ongoing learning, growth & development.Good verbal and written communication skills.Mature, professional and credible individual, with the presence to represent Yellowwood.
Personal Attributes
- Determination, pro-activity: identifying issues with timeframes/resourcing before and during Projects, Co-operative and Empathetic with an ability to work well with others under pressure.
- Agility: classic project management skill of adaptability and ‘moving with the changes’, coming up with new resourcing plans to ‘crash the schedule’ and speeding up timeframes, where warranted.
- Attention to detail: ensuring that all STAKEHOLDERS in a project are kept up to date with changes and aware of the implications of any changes.
Personal Attributes
All employees are expected to embody and demonstrate the Yellowwood Values summarised as Unconventional Wisdom:
Originality: We collaboratively create fertile ground for new ideas to thrive.
Behaviours:
- In developing the work, we lead from behind, empowering our teams to innovate.
- We intentionally create margin for error.
- We don’t wait to be enabled; we leverage what we have.
Bravery: Celebrating when we say and do the brave thing; for ourselves, for our team and for Yellowwood.
Behaviours:
- Constructively share wins and mistakes.
- Stretch the possible by pushing ourselves and each other.
- Speak your truth respectfully.
Humanity: We celebrate those who demonstrate genuine compassion for themselves and others, treating mistakes as opportunities to teach and learn.
Behaviours:
- Celebrate what we achieve and how we work actively and continuously.
- Make sure we keep our promises.
- Make sure we always show up for each other.
Ownership: We honour our commitments to each other, our clients and the business.
Behaviours:
- We demonstrate accountability for every piece of work.
- We proactively prepare for every engagement, anticipating what may be required.
- We demonstrate a commercial mindset and a commitment to the results.
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Key Purpose:
- Ability to interrogate the brief and strategy in order to produce world-class ideas, craft in copywriting and results on all conventional and unconventional media types for their client/potential client.
Creative
- To assist their CDs in building the creative reputation of Hunt Lascaris.
- To take accountability in ensuring all their creative output consistently meets the highest quality standards.
- To present creative work internally and externally in a clear, professional and impactful manner.
- To produce and craft original and great concepts and copy proactively and in response to creative briefs of existing clients or potential clients.
- Work with Strategy & Account Management to understand the clients’ brand and manage projects in a way that will support the delivery of iconic work for the brand.
- Actively encourage and facilitate collaboration within the creative department and other departments within Hunt Lascaris.
- Stay aware of current trends, popular culture, ideas, work in order to confidently stay ahead of the curve and stay relevant and contemporary.
- Consistently develop and refine their craft in a way that demonstrates a real passion for the work they do.
- To contribute to the shop window (local and international awards).
Business Management
- Accurate recording of work time.
- Actively participate in new business pitches and business development when required.
- Responsibility to spread positive sentiment and not to add fuel any negative sentiments in a way that is destructive to Hunt Lascaris’ reputation both internally and externally.
People/Collaboration
- To help develop the creative department to anticipate and reflect the changing needs of Hunt Lascaris and its’ clients through on the job development, active participation in the creative department (e.g. Disruption, training, and other company initiatives)
- Provide feedback to your Creative Director regarding improvements that could be made to the creative department and Hunt Lascaris.
- Has actively supported and involved team members at the appropriate time to resolve issues.
- Has encouraged all members to look for collaborative ways to make the Hunt Lascaris a great place to work.
Requirements
Knowledge and Experience required:
- 5 years plus as a copywriter in a leading creative agency/company that has generated or can generate and produce world-class ideas and copy for Hunt Lascaris and their clients or potential clients.
Skills and Educational Requirements:
- World-class copywriting ability.
- Technical writing proficiency.
- Presentation skills.
- Strategically minded.
- Diverse writing style. (profound, comedy, epic, poetic)
- Technical understanding of tv & content production, edits, sound, music, voice and direction.
Optional extras:
- Influencer, opinion leader, blog site, editorial experience, poetry, After Effects, 3D rendering, illustration, editing, design, songwriter, sound production, artist.
Behavioral attributes:
- Inspirational, ambitious, determined, courageous, collaborative, creatively expressive, something to prove, chip on their shoulder, adaptable, can and does embrace change.
- And above all, accountable for the accounts and work he/she/they contributes towards
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