Fresh Jobs at Aspen Pharma Group

Overview

• Process inventory sales transactions and invoices for export and local customers

Responsibilities

Forecast

• Request customer forecasts, verify correctness, resolve queries with customers and upload validated forecasts onto ERP system.
• Forecast requested, validated and uploaded monthly.

Purchase orders

• Upload purchase orders onto ERP system and create the  order number.
• Receipt all finished goods from local and international suppliers, as well as all sub-contracting raw materials and packaging from local suppliers.

Sales orders

• Request method of transport from customer and inform Distribution Warehouse.
• Perform ERP system transactions to process the sale.
• Arrange quotes with transport companies and obtain financial approval.
• Send Commercial invoices for payment.
• Generating and releasing all sales orders for both local and international market.
• Ensure that all commercial invoices for all customers are created and sent out.

Documentation

• Initiate and prepare weekly backorder/stock out summary report.
• Arrange for relevant documents e.g. Invoices/COA’s/COC’s/permits
• Inventory management

Inventory management

• Maintain database relating to any significant shortages or damages.
• Obtain authorisation and execute inventory adjustments
• Compile inventory reports and ensure timeous submission of reports.
• Maintain accurate inventory levels and ensure correct warehouse allocations.
• Participate in periodic stocktaking and complete  stock reconciliation report and investigate variances and reconcile with  ES Buyer/Scheduler and Finance.
• Processing of stock count in the ERP system
• .
• Plan & process
• Implement policies and procedures.
• Provide recommendations to management on improvement in processes

Reporting & record keeping

• Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
• Status reports on QA releases and production status.

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives.
• Communicate with employees and management, to convey information

General office support/ Administrative support

• Lead the provision of advanced administrative, operational, customer support and computational tasks
• Process orders on the AGI – Aspen Supply Portal.
• Arrange samples/documentation for when AGI samples are requested.

Requirements

Background/experience

• 4+ years' experience in a relevant field
• 2 year Diploma in Logistics or Supply Chain Management

Specific job skills

• Computer literate – MS Office
• Sound knowledge and experience of the BAAN system

Competencies

• Planning and Organising
• Meeting Deadlines
• Capturing Facts

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Overview

• Leads the receiving, storing, dispensing, and packing of scheduled drugs and controlled materials

Responsibilities

Sample testing before storage

• Verify the replacement of the label after “For release” is approved

Dispensing of raw material

• Check that correct stock was picked for the batch
• Do dispensary line opening
• Check dispensed material against batch records
• Update information into the ERP system

Sample testing after storage

• Supervise the sourcing of the selected material
• Supervise the sampling of content by required specifications
• Make requests for the repacking of the box restock
• Supervise and verify cycle counts and stock counts

Management of Schedule 5 and 6 items

• Oversee the complete flow of material or FG from receipt to dispatch
• Adhere to Legal requirement  as per GDP, GMP and GWP guidelines

Management of the destruction process for obsolete stock

• Manage process, from receipt to destruction of stock, inclusive of the administration process, i.e. SBF’s, ERP transactions, approvals

Planning & processes

• Implement and coordinate systems and procedures and make decisions within policies and procedures, or as authorised by superiors

Asset/ Resource management

• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties
• Use assets and resources optimally within own area of responsibility

Technical/ Functional expertise

• Apply comprehensive knowledge of discipline/ specialisation
• Stay up to date on developments, trends, legislation and industry regulations within area of expertise

Reporting & record keeping

• Gather information required for reports to be generated in department or area of technical expertise
• Complete and consolidate standard documents
• File, archive and retrieve documents in hard and soft copy filing system
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution

Requirements

Background/experience

• 0-2 years’ experience as a Pharmacist
• Bachelor’s Degree in Pharmacy
• Registration with the Pharmacy Council as a Pharmacist
   

Specific job skills

• ERP System knowledge

Competencies

• Meeting Deadlines
• Interrogating Information
• Planning and Organising

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Overview

• Transport material and finished goods in between production and warehouses

Responsibilities

Transportation of materials/ goods

• Communicate with the superior in respect of the programme/ schedule of destinations
• Drive heavy duty vehicle
• Collect stock from the warehouses according to schedule provided
• Deliver stock to locations as instructed
• Assist with loading/ off-loading and receiving processes and procedures

Vehicle maintenance

• Check and report on vehicles
• Complete all standard check lists for vehicles
• Refuel vehicle as required, obtaining the appropriate sign-off from the manager

Planning & procedures

• With guidance, execute responsibilities for a single technical area or group of closely related tasks
• Learn and implement policies, procedures, quality and compliance standards
• Work within established policies, practices and guidelines, as well as established quality and safety checks
• Work under close supervision and with assistance from senior level staff

Asset/ Resource coordination

• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties
• Use assets and resources optimally within own area of responsibility

Technical expertise

• Optimise own work processes
• Identify gaps in current policies, procedures and legislation as it relates to own area of work
• Facilitate implementation of processes in own area of work

Reporting & record keeping

• Report accidents and damage to vehicles, equipment and tools
• Log distance travelled and loads delivered
• Complete and consolidate standard documents
• Maintain and update records and systems as required

Requirements:

Background/experience

• 0-2 years’ experience in a similar role
• Minimum of a Grade 12 and National Certification (N3)

Specific job skills

• Relevant valid Driver’s Licence for appropriate vehicle use

Competencies

• Interrogating Information
• Meeting Deadlines
• Following Procedures
• Capturing Facts
• Customer Awareness

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Overview:

• The Materials Requirements Planning and Logistics Manager will oversee the planning, procurement, shipping, control, and inbound logistics of materials and products according to company needs and customer requirements.
• Schedules and forecasts the right volumes of materials, goods and products inbound to the business from its supply chain companies.
• To ensure that strategic material planning processes are in place to enable operational and production continuity. Takes a co-ordinating lead, working closely with internal and external parties to ensure supply of materials is in place to satisfy production requirements.
• Able to deliver efficient, effective and flexible solutions to meet production requirements.
• Responsible for ensuring the right products are delivered to the right location on time and in full, to the quality required and in the most cost-effective way.
• Monitors and oversees the transportation of goods from the supplier to Aspen Factories and or our Contract manufacturers.

Responsibilities:

Logistics Management:

• Develop and execute sourcing strategies for freight transportation and logistics services to meet the organization's requirements.
• Stay updated with industry trends, regulatory changes, and emerging technologies in freight and logistics to drive innovation and efficiency.
• Lead the logistics strategy and operations across Sea/Air Freight, Transportation Inbound and Reverse Logistics.
• Manage 3PL provider and corresponding supply chain logistics to ensure seamless end-to-end supply chain integration.
• Create and implement best practice logistics principles, policies and processes across the organisation to improve operational and financial performance.
• Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements.
• Monitor quality, quantity, delivery times, and transport costs.
• Negotiate rates and contracts with transportation and logistics providers.
• Recommend optimal transport modes, routes or frequency. Select carriers/suppliers and monitor service against performance criteria. Ensure carrier compliance with company policies or procedures for product transit or delivery.
• Resolve problems concerning transportation, logistics systems. Review impact of logistics changes, such as routing, shipping modes, product volumes or carriers and report results to others

Material Requirements Planning:

• Lead and manage the planning and ordering of time-critical materials to support manufacturing and support functions within the organization, while minimizing freight costs and maintaining optimal inventory levels (avoid both shortages and overages).
• Act as escalation point for all material requirements and or shortages.
• Identify and communicate potential supply risks and collaborate with Production, Procurement and Supply Planning teams to investigate and resolve issues.
• Enforce the use of MRP and maintenance of MRP master data parameters to ensure accurate demand signals (i.e. lead times, MOQ’s, lot sizing, safety stock); identify and resolve system and/or BOM inaccuracies to preserve data integrity.
• Lead daily, weekly and monthly material planning meetings to ensure supply continuity.
• Report on KPIs (inventory management, production interruptions, expediting material, manage freight costs through planning etc.) and enforce best practices.
• Foster and develop a strong team of material planner/buyers through training and coaching. Tasks include proactively using available planning resources, communicating job expectations, providing performance feedback and managing the team in line with Aspen policies and values.
• Collaborate with service providers, suppliers and departments across all Aspen SA Operations from logistics, sourcing, engineering, manufacturing, service, and supply planning to support ongoing operational and long-term objectives.
• Identify and lead process improvement initiatives related to execution and planned growth, including but not limited to procedural updates and communication pathways, improved hand-offs from Sourcing to material planning and from material planning to internal customers, inventory optimization scenarios, analytics and deliverables on KPI’s, and employee training programs.
• Work with suppliers, sourcing team and warehousing to establish delivery quantities and frequency for On-Time deliveries ensuring effective inventory management and service to all stakeholders in achieving company objectives on product supply.
• Collaborate with procurement, engineering, production and warehousing to coordinate changes in line with inventory management, order timing for part revisions and new product launches, targeting minimal obsolescence.
• Participate in and champion MRP development /implementation activities, including specification writing, development, testing, and training.
• Custodian to all activities related to inventory management and inventory policy across Aspen SA Operations

Requirements:

Formal qualifications

• Bachelor’s degree in finance, Supply Chain Management, Engineering or a similar field

Overall experience

• 5 - 10 years’ relevant experience in a supply chain or planning or procurement role
• 3 – 5 Proven People and Process Management Experience

Work-specific skills & exposure

• Knowledge of Pharmaceutical, Food and or FMCG manufacturing processes and operations environment
• Experienced in leading and developing teams.
• Material Requirements Planning
• Logistics Management

Skills and attributes

• Customer Awareness
• Meeting Deadlines
• Making Decisions
• Planning and Organising
• Interrogating Information
• Offering Insights

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Overview

• Assist with the receiving, storing, dispensing, and packing of scheduled drugs and controlled materials

Responsibilities

Sample testing before storage

• Support the sampling of content according to required specifications
• Replace the label after “For release” is approved

Dispensing of raw material

• Perform the function of dispensing of material
• Prepare filters and tubing for the production batch
• Update information into the ERP system

Sample testing after storage

• Source the selected material and bring it to the testing area
• Support the sampling of content by required specifications
• Repack the box restock
• Conduct cycle counts and stock counts

Planning & procedure

• Independently prioritise tasks and responsibilities
• Work within established policies, practices and guidelines, as well as established quality and safety checks

Asset/ Resource coordination

• Perform reconciliation of data in situations such as short supplies and recalls
• Provide input into required changes in resources to enable achievement of own objectives
• Determine resource needs of own area of work
• Request and allocate required assets and resources for the fulfilment of work objectives
• Monitor the use of assets and resources within own area of responsibility

Technical expertise

• Identify gaps in current policies, procedures and legislation
• Facilitate implementation of processes
• Propose changes or improvements to management on processes, tools, techniques, and products

Reporting & record keeping

• Consolidate information for reports specific to area of responsibility on weekly/ monthly basis
• Compile detailed and standardised reports and consolidated documents

Requirements:

Background/experience

• 1-3 years’ experience as a Pharmacist Assistant
• Minimum of a Post Basic Pharmacy Assistant Certificate
• Registration with the Pharmacy Council as a Post Basic Pharmacist Assistant

Specific job skills

• ERP System knowledge 

Competencies

• Interrogating Information
• Planning and Organising
• Meeting Deadlines

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Overview:

• The Supply Chain Optimization Lead plays a pivotal role in driving strategic supply chain decisions through in-depth data analysis and actionable insights.
• This position requires a seasoned professional with extensive experience in supply chain management, demand management, demand analytics, forecasting, and process optimization, particularly within the pharmaceutical industry.
• The role leads efforts to enhance supply chain efficiency, reduce costs, and improve overall performance, ensuring the company remains competitive in a dynamic market environment while delivering ultimate customer service.

Requirements
Responsibilities:

Data Analysis and Interpretation 

• Analyze complex supply chain data to identify trends, patterns, and opportunities for improvement
• Develop and implement advanced analytics models to forecast demand and optimize supply chain operations

Demand Management and Analytics

• Lead demand planning processes to accurately forecast product demand based on historical data, market trends, and sales insights
• Utilize demand analytics to identify factors affecting demand variability and propose strategies to address them

Forecasting

• Develop and maintain accurate demand forecasts to ensure alignment between supply and customer demand
• Collaborate with sales, marketing, and supply chain teams to integrate business intelligence and market data into demand forecasts

Data Analysis and Reporting

• Create processes and methods to automate information gathering across the value chain
• Maintain and track accurate data to support supply chain decision-making
• Review, streamline, and automate all internal and external supply chain reports
• Constantly review supply chain data and ensure necessary inputs are fed into the planning and production cycle
• Develop and maintain detailed process maps of key value chain processes to assist with optimization and simulation 

Future-Proof our Business

• Develop frameworks to identify the value of implementing advanced tools and technologies within the Aspen value chain (IoT, BigData, Blockchain, Machine Learning AI)
• Support the creation of LP/MIP capability within Aspen and create the framework/tools for data engineering, digital twin, optimisation, and simulation

Optimised Customer Care

• Ensure that supply chain strategies and operations are aligned with the goal of delivering ultimate customer service
• Proactively address any supply chain disruptions to minimize impact on customer satisfaction and product availability 

Reporting and Dashboards

• Create and maintain comprehensive reports and dashboards to provide real-time visibility into supply chain and demand performance metrics
• Present findings and recommendations to senior leadership and cross-functional teams

Process Optimisation 

• Identify inefficiencies in supply chain and demand management processes and recommend solutions to enhance productivity and reduce costs
• Lead continuous improvement initiatives to streamline operations and improve service levels

Strategic Planning 

• Provide data-driven insights to inform strategic supply chain and demand management decisions and long-term planning
• Collaborate with key stakeholders to align supply chain and demand strategies with overall business objectives

Collaboration

• Work closely with procurement, logistics, demand planning, and IT departments to ensure data accuracy and alignment

Technology and Tools

• Leverage advanced analytics tools and technologies to enhance supply chain visibility and decision-making capabilities
• Stay current with industry trends and emerging technologies to continuously improve the supply chain analytics functions

Performance Monitoring and Risk Management 

• Track key performance indicators (KPIs) to ensure supply chain and demand management operations align with business goals
• Identify potential risks in the supply chain and develop strategies to mitigate them

Requirements:

Formal qualifications

• Bachelor’s degree in Supply chain management, Business Analytics, Operations Research, or a related field. Post graduate degree in above fields of study advantageous

Certifications/registrations

• Data science certifications and APICS certification preferred

Overall experience

• Minimum of 5-10 years of experience in supply chain, with a strong focus on demand analytics, forecasting, data analytics, and process optimization, particularly in the pharmaceutical industry

Specific experience, knowledge and registrations

• Proven track record of leading supply chain and demand management improvement initiatives and driving tangible results

Work-specific skills & exposure

• Strong project management skills, with the ability to manage multiple initiatives simultaneously and deliver results on time

Skills and attributes

• Exceptional communication skills, with the ability to present complex data in a clear and concise manner to stakeholders at all levels
• Strong interpersonal skills and the ability to collaborate effectively with cross functional teams
• Strong analytical mindset with the ability to interpret complex data sets and translate them into actionable insights
• Excellent problem-solving skills and the ability to think strategically and innovatively

Knowledge

• Proficiency in data analysis tools and software such as SQL, Python, R, and advanced Excel.
• Experience with demand planning and supply chain management software (e.g., SAP, Oracle, JDA) and business intelligence tools (e.g., Tableau, Power BI)