Fresh Jobs at Excellerate JHI

About the role

• Join our company where you will manage the administration of the department’s day to day Accounts payable. To ensure that all invoices meet pre-set VAT requirements and correctness of billing. Accurate and timeous processing of invoices. Checking of payment runs. Compilation of audit documentation. Supplier queries and adhoc reconciliations.

What you will bring

Inherent requirements for the position (non-negotiable)

• Minimum BCom with Accounting III
• MDA experience 
• At least 2-5 years of relevant working experience in accounting or finance roles, ideally within the property management or real estate industry.
• Proficiency in SAP and MS Office Suite, particularly Advanced Excel, Intermediate Word, and Outlook.
• Additional demonstrable requirements:
• Strong organizational abilities with attention to detail.
• Proven ability to prioritize tasks and meet deadlines effectively.
• Experience in complex financial analysis and reporting.
• Thorough understanding of financial policies and procedures.
• Familiarity with capital expenditure processes and management.
• Proficient in tax principles, including VAT, and their application.
• Sound understanding of International Financial Reporting Standards (IFRS).
• Analytical mindset with a strategic approach to financial management.
• Strong interpersonal and communication skills for effective collaboration across teams.
• Commitment to maintaining confidentiality and integrity in financial matters.

What you will be doing

As an important member of our team, you will undertake a variety of responsibilities crucial to the smooth operation and financial oversight of our property management division. Key duties include:

Finance administrator responsibilities include maintaining records for all transactions and preparing financial reports with knowledge of bookkeeping activities.

• Process Supplier and intercompany invoices
• Ensure all monthly invoices are received from suppliers
• Prepare Creditors Recons
• Resolve supplier queries
• Prepare Intercompany and Supplier approval lists and provide variance comments
• Generate weekly payment runs and sign off.
• Process Credit card expenditure
• Monthly credit card analysis and recon
• Maintaining of monthly supplier payment checklist
• Prepare intercompany balance confirmation letters
• General ledger maintenance.
• Vendor maintenance and BEE monitoring including the management of BEE certificates and affidavits upon expiry
• Preparation of BEE procurement report.
• Record keeping and archiving.
• Monthly reports and statistics from the system
• Best practices and corporate governance adhered to.
• Assist with Private client’s statement runs

To attend to office administration ensuring:

• Filing and record keeping is updated, accurate and easily retrievable

go to method of application »

About the role

• We are seeking a dynamic professional to enhance finance's role as a strategic business partner across Business, Tenants, Property Asset Management, and External Clients. This pivotal role involves overseeing and influencing business decisions, managing the Client Portfolio Financial Department, and developing robust reporting systems tailored to property owners' needs. Join us in transforming finance into a value-adding force within our organisation.

What you will bring

Inherent requirements for the position (non-negotiable)

• BCom Accounting Degree
• 5 years of relevant experience, ideally within the property management sector.
• Completed SAICA/SAIPA articles

Additional demonstrable requirements:

• Proficiency in computer applications including SAP, MS Office (Advanced Excel, Outlook, Word)
• Strong administration and time management skills
• Advanced financial calculations and reporting capabilities
• Business planning expertise, particularly in the context of property asset management
• In-depth understanding of financial policies, procedures, and processes
• Proven experience in capital expenditure and contract management
• Familiarity with legal aspects pertaining to property management, including leases and regulatory compliance
• Knowledge of financial statements (IS, BS), budgeting processes, GAAP principles applicable to property accounting, and tax implications in property transactions
• Excellent communication skills, particularly in conveying financial information to stakeholders in property management
• Effective team leadership and change management skills, essential for guiding financial strategies in property portfolios
• Strong financial and business acumen, with a demonstrated ability to optimize financial performance in property assets

What you will be doing

As part of our team, you will be responsible for comprehensive portfolio management, focusing on optimizing financial performance and client satisfaction within the property management sector. Your key responsibilities will include:

Portfolio Management and Reporting

• Asset register management
• Cash flow management - preparing weekly cash flow
• Allocation of Debit orders and sundry payments
• Debtors Clearing
• Debtors Management - weekly review and commentary update
• Intercompany management
• Processing and review of transactions on the system
• Ensuring accuracy and completeness of the TB.
• Loading and releasing payments
• Outstanding GRN report preparation and submission
• Credit Card Processing and reconciliation
• Balance sheet reconciliations
• Bank Reconciliations
• VAT Reconciliations
• Payroll, I/S & B/S reconciliation, recoverable salary control report
• Creating of Vendors on SAP
• Procurement and vendor management, ensuring that BEE requirements from suppliers are closely monitored to achieve maximum benefit
• Management of expired vendor BEE certificates, analysis and reporting
• Review and management of Creditors
• Review of Company Credit card analysis and monitoring spend
• Review of payroll cost centre report and ensuring that FMs are reviewing the allocation of staff and identifying and correcting discrepancies
• Tax Submissions (VAT, Dividends Tax and Income Tax).
• Preparations and presentation of monthly management accounts
• Preparation and/or review of Annual Financial Statements
• Group requirements -Ad-Hoc (special audits, historic information requests) filtering the
• request and allocating the task to the person who will be accountable.

Budgeting and Forecasting

• Prepare overheads annual budget
• Analyse and explain variances on a monthly basis

Audits

• Handle queries on audit reports
• Preparation of audit packs
• Implementation of audit recommendations
• Assist CFO with compliance audits
• Audit findings (External and internal) tracking register maintenance and follow ups.

Business Partnering

• Assistance with procurement processes
• Assistance with training of business staff
• Business unit support