Fresh New Jobs at Auditor-General of South Africa

Financial Transactions

• Ensure that all financial transactions are correctly captured on the accounting system and that supporting documents are compiled and attached.
• Ensure that foreign currency transactions are correctly processed and accounted for.
• Ensure that the project funders' requirements of record-keeping, reconciliation, analysis and reporting are complied with.
• Counting and reconciliation of petty cash monthly.
• Maintenance of asset register, including the preparation of documentation for acquisition as well as managing the process of asset disposals.
• Loading and processing payments on AFROSAI-E’s banking platforms, ensuring compliance with the South African Reserve Bank requirements for foreign payments.
• Compile and process any journal entry adjustments that may be required.
• Reconcile all staff allowance claim advance accounts every month.
• Carry out ad-hoc duties as required.

Maintenance of bank accounts

• Bank Reconciliations (reconcile cash books with bank statements weekly).
• Investigate unknown transactions on the bank statements with the bank.

Invoices

• Prepare and generate invoices that AFROSAI-E issues to its debtors.
• Send invoices and statements to debtors monthly.
• Issue receipts to debtors on receipt of payment
• Investigate the status of payments.

Monthly Reports and Auditors (External and Internal)

• Preparation of monthly expenditure reports for projects on the work plan.
• Preparation of monthly financial reports.
• Preparation of six-monthly expenditure report for donor funding income.
• Prepare information requested by the external auditors.
• Liaise with external and internal auditors and respond to their queries.

Monthly Payroll

• Monthly E-Filing of PAYE to SARS.
• Processing of salaries monthly.
• Load salary-related payments onto the banking platform.
• Maintain Employee Retirement Annuity and risk/death benefits.

Formal Education

• Degree in Finance Management or Financial Administration.
• A Post-graduate qualification would be advantageous.

Experience

• At least 5 - 8 years of finance/accounting experience.
• Practical experience using online accounting packages such as XERO.

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Strategic Function

• Provide inputs into the operational management of ICT infrastructure in line with digital transformation (DTO) strategy to ensure that the system performs according to ICT standards and meet the AGSA business needs
• Support the implementation of the business unit balance score card projects and initiatives.

Product Management

• Installing, monitoring, and troubleshooting operating systems, software, hardware, and other computer infrastructure.
• Design, install, and administer virtualisation (VMware and Hyper-V) products.
• Regular support of VMware and windows environment by resolving the escalated tickets for the internal and external customer.
• Identify and implement the rectified operational issues.
• Optimising network hardware and software to enable VMware integration.
• Develop and deploy customised VMware solutions.
• Define multiple virtual servers on a single host machine.
• Virtualise Windows servers and connecting them to networks and clouds.
• Design and implement virtual desktop infrastructure (VDI) and enabling template management.
• Install operating systems and service packs, as well as security patches and bug fixes.
• Troubleshooting and resolving VMware environment issues.
• Providing technical support and documenting VMware processes.
• Keep informed of developments in VMware technologies and products.
• Support the production environment and ensuring that adequate testing has taken place before implementing new systems or changes to existing systems.
• Investigate production related queries as raised by business or external parties
• Ensure that assigned project deliverables, milestones and schedules are adhered to and accomplished.
• Ensure that communication channels are established with all clients at a technical level.
• Support the UAT and development processes as required
• Supporting the technical design process by participating in the analysis of technical requirements.
• Provide support by implementing analyses that will identify requirements related to processes & technology.
• Participate in execution and documentation of implementations.
• Utilising cloud tools to standardise and automate infrastructure deployment and management activities.
• Provide support in the development of cloud technology roadmaps, provide technical advice and solutions to address customer requirements.
• Perform technical administrative tasks daily to ensure the stability and availability of Office365, troubleshooting issues.
• Manage user accounts and user licenses through the Office 365 admin centre in the Microsoft cloud platform or Windows PowerShell cmdlets.
• Responsible for the day-to-day availability of Office 365 services like, Microsoft Teams, One Drive for Business, Exchange Online & Active Directory
• Responsible to implement policies, procedures, and technologies to ensure security through secure access, monitoring, control, and routine security evaluations.
• Assist with the maintenance of the on-premises environment, working closely with server administrators and infrastructure support teams.

Stakeholder Management

• Maintain effective relations with both internal and external stakeholders.
• Build collaborative relationships with internal and relevant stakeholders.
• Support initiatives of sharing insights, risks and experiences.
• Manage the feedback process to stakeholders by tracking all queries received, getting the relevant information and formulating appropriate responses according to the approved protocol.

People Management

• Manage own performance to drive productivity.
• Participate and/or take lead in the business unit transformation/culture plans.
• Provide support to the management team regarding centre management and other people related tasks.

Financial management and Operational Management

• Ensure compliance to AGSA policies and procedures.
• Ensure compliance with internal processes and procedures.
• Manage supply chain processes within scope of work.

Other responsibilities (Applicable to All JD’s)

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required.

Formal Education

• This role requires a minimum qualification of a National Diploma (NQF Level 6) in Information Technology, Computer Science, or a related discipline.
• Additionally, holding a Microsoft Azure Certification (such as MCSE: Cloud Platform and Infrastructure or equivalent) or a VMware Certified Professional (VCP) certification, or any relevant certification, will be considered advantageous.

Experience

• A minimum of three years’ experience in a relevant role as a Systems Engineer, VMware Engineer, Cloud Engineer, Networking Engineer, or Infrastructure Engineer is required, OR equivalent experience working with Windows Server.

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Product:

• Conduct audits in terms of the three audit phases:
• Planning
• Execution
• Audit conclusion
• Plan the audit in terms of:
• Participate in defining the objectives of the audit
• Participate in defining the scope of the audit
• Assessing the risks from source documentation
• Compiling the audit plan
• Conducting a walk through process with the relevant role players
• Conduct the field work in accordance with policies and procedures
• Execute tests to determine:
• Compliance to policies, procedures, standards and specifications
• Adequacy on goals
• Reliability of information
• Efficiency and effectiveness of operations
• Safeguarding of assets
• Generate the audit findings 
• Submit the  findings to Line Manager for input and review and effect the necessary amendments as indicated
• Communicate to  Line Manager and Senior Manager on progress or obstacles during the audit
• Participate in a meeting, where appropriate, to discuss:
• Accepted recommendations to be implemented and timelines applicable
• Rejected recommendations and internal actions to be implemented
• Target dates for implementation and review
• Conduct the audit in accordance with internal processes, policies and procedures
• Conduct the audit within the allocated time frame
• Promote and manage sound internal controls within the Business Unit

HR Admin

• Continually improve own competence through personal development as per Personal Development Plan (PDP):
• Participate in learning and development programmes
• Participate on programmes for purposes of Continuous Professional Development (CPD)
• Keep up to date with the latest developments at the AGSA
• Participate in transformational initiatives encompassing change, organisational culture, CSI, diversity etc

Financial Management

• Support the Manager in the delivery of high quality, accurate and cost effective audits
• Manage projects efficiently and effectively in terms of time, cost and quality

Provide input into the planning of audits under her/his control:

• Budget requirements
• Organisational reporting
• Adhere to budget allocations for the bookings of hours and expenses
• Obtain approval from Line Manager for any expenses not budgeted for
• Achieve own recoverability target

Ad-hoc duties

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required

Formal Education

• B Degree in Auditing, Computer Science or Informatics

Knowledge

• In-depth knowledge of Auditing
• In-depth knowledge and skills in Informatics

Experience

• Minimum 3 years Information Systems auditing experience
• Experience on ERP environments, (i.e. SAP, Oracle, JD Edwards and PeopleSoft) cyber security and CAATs/Data analytics will be of an added advantage

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Product:

• Conduct audits in terms of the three audit phases:
• Planning
• Execution
• Audit conclusion
• Plan the audit in terms of:
• Participate in defining the objectives of the audit
• Participate in defining the scope of the audit
• Assessing the risks from source documentation
• Compiling the audit plan
• Conducting a walk through process with the relevant role players
• Conduct the field work in accordance with policies and procedures
• Execute tests to determine:
• Compliance to policies, procedures, standards and specifications
• Adequacy on goals
• Reliability of information
• Efficiency and effectiveness of operations
• Safeguarding of assets
• Generate the audit findings 
• Submit the  findings to Line Manager for input and review and effect the necessary amendments as indicated
• Communicate to  Line Manager and Senior Manager on progress or obstacles during the audit
• Participate in a meeting, where appropriate, to discuss:
• Accepted recommendations to be implemented and timelines applicable
• Rejected recommendations and internal actions to be implemented
• Target dates for implementation and review
• Conduct the audit in accordance with internal processes, policies and procedures
• Conduct the audit within the allocated time frame
• Promote and manage sound internal controls within the Business Unit

HR Admin

• Continually improve own competence through personal development as per Personal Development Plan (PDP):
• Participate in learning and development programmes
• Participate on programmes for purposes of Continuous Professional Development (CPD)
• Keep up to date with the latest developments at the AGSA
• Participate in transformational initiatives encompassing change, organisational culture, CSI, diversity etc

Financial Management

• Support the Manager in the delivery of high quality, accurate and cost effective audits
• Manage projects efficiently and effectively in terms of time, cost and quality

Provide input into the planning of audits under her/his control:

• Budget requirements
• Organisational reporting
• Adhere to budget allocations for the bookings of hours and expenses
• Obtain approval from Line Manager for any expenses not budgeted for
• Achieve own recoverability target

Ad-hoc duties

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required

Formal Education

• B Degree in Auditing, Computer Science or Informatics

Knowledge

• In-depth knowledge of Auditing
• In-depth knowledge and skills in Informatics

Experience

• Minimum 3 years Information Systems auditing experience
• Experience on ERP environments, (i.e. SAP, Oracle, JD Edwards and PeopleSoft) cyber security and CAATs/Data analytics will be of an added advantage

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Strategic function:

• Contributes to the development of the BU BSC initiatives.
• Implement the BSC initiatives within the BU.

Product Management:

•  Audit planning, execution and reporting in line with the audit methodology and standards within the agreed upon timelines (take full responsibility and supervision of the audit teams)
• Lead audit engagements, which include planning executing, directing and reporting on audits.
• Review the teams’ work in line with audit methodology and standards.
• Conduct quality control reviews of the work of the audit teams.
• Ensure the timely completion of auditing engagements
• Report audit outcomes.
• Signing of audit reports based on the delegations.
• Implement the status of records review for the portfolio of audits as planned

Stakeholder Management:

• Scanning the environment to ensure clear understanding of auditees business requirements and to translate this into clear deliverables for the execution team and continuously getting feedback from stakeholders.
• Formulate and report on the portfolio stakeholder engagement plan
• Liaise and interact with key stakeholders & management to share information, resolve challenges and make recommendations for improvements.
• Manage stakeholder information on MIS

People Management:

• Implement the activities outlined on the BU People Plan.
• Manage team performance to drive productivity.
• Contribute to transformation/culture plans.
• Motivate, coach and mentor staff to ensure maximum productivity and development of the staff to their full potential.
• Participate in initiatives to attract talent.
• Contribute to effective administration of the BU training office.
• Cascade Vision achievement/ organisation alignment messages and commitments.

Financial management and operational management:

• Responsible for compiling the portfolio budget.
• Manage the portfolio budget, income and cost to ensure adherence to the required financial performance standards for the portfolio
• Manage debtor’s collection.
• Ensure compliance with internal processes and procedures
• Manage supply chain processes.
• Conduct centre risk assessment.

Other Responsibilities:

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required.

Minimum Requirements:

• Qualifications - CA (SA) or ACCA or RGA 
• Experience - Minimum of 6 years’ experience post qualification with at least 4 years’ experience operating at a manager/middle manager level

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Strategic Function:

• Identify problem areas pro-actively and on an on-going basis by analysing legislation, auditing  standards, quality management results, internal stakeholder feedback, training needs.
• Re-actively address grey areas in audit methodology, approaches, processes and legislative interpretations on receipt of feedback or queries from audit
• Formulate a method to address the problem, with only limited general managerial guidance / direction.

Product Management:

• In areas where project outcomes result in or require IT developments, technical assistant has to liaise with developers and users to maintain the quality of content and integrity.

Research project execution and coordination:

• Collect, analyse & interpret information relevant to the research problem or request
• Process analyse and validate research data
• Prepare project plans as necessary
• Write research project reports and minutes of project meetings according to plan
• Propose research findings and recommendations to Technical Specialist/Senior Manager in accordance with stakeholder requirements and best practice principles
• Conceptually integrate the diverse functions of accounting, auditing, legislation, corporate governance and ethics into technical guidance.
• Formulate new technical policies, procedures and guidance to be followed by the audit staff and develop improved ways of executing the audit.

Stakeholder Management:

• Consult external technical specialists and legal specialists to evaluate proposed practices & procedures for validity & practicality
• Refine proposals & procedures or software for sign off by Senior Technical Manager
• Liaise with stakeholders on the relevance and practicality of process during execution of projects

Knowledge Management:

• Draft guidelines and procedures
• Manage dissemination of information to stakeholders through written guidelines, training manuals and other appropriate means
• Conduct practical training sessions on new or amended procedures and practices

This position requires a minimum qualification of CA (SA) or RGA

•  Public sector audit knowledge and an in-depth understanding of the International Auditing and Assurance Standards is a requirement.
• The incumbent requires three and a half or more years' experience with a minimum of 1 year post articles experience in the audit of predetermined objective. This experience must be evident from the CV submitted.
•  Providing technical audit support and presenting training will be an added advantage.