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The Purpose

• The purpose of the Facilities Assistant is to collect and deliver products or items in a safe and timely manner according to a schedule or instructions; and conduct handman activities within the HO Complex.

Perform scheduled maintenance tasks

• Manage the maintenance of structures, buildings, walkways, outside spaces such as parking lots, drainage systems etc.
• Basic maintenance on items that require frequent attention such as replacing globes, painting etc.
• Respond to maintenance requests in a timely and professional manner.
• Undertake light installation or carpentry (e.g. fitting shelves, door locks, windows etc)
• Ensure all tools and equipment being used are in a safe workable condition and report timeous replacement needs

Perform unscheduled maintenance tasks

• Repair unscheduled minor plumbing, electrical and safety (fire sprinkler) systems

Conduct facilities audits

• Detect and report the need for major maintenance/repairs of non-production items.
• Conduct performance assessments of company appliances, such as microwave ovens, coffee machines etc and make recommendations for maintenance/repairs.

Driving 

• Collect and deliver items, ensuring all is verified according to documentation and instructions.
• In case of discrepancies, escalate to the Outbound Dispatch Supervisor
• Complete the driver checklist before loading the vehicle and submit to the Warehouse Clerk; and verify the product to be collected before acceptance
• Maintain the cleanliness of the vehicle and report any discrepancies to the Outbound Dispatch Supervisor
• Abide by all transportation laws and maintain a safe driving record

Job Requirements

• NQF 4 Matric ( Essential)
• NQF 5 Maintenance Management ( Desirable)
• Driver's License Code 10 with PDP ( Essential)

Knowledge and skills 

• Interpreting a maintenance schedule 
• Safety Principles 
• Product Knowledge
• Commercial Deliveries
• Verification Skills 
• English Comprehension
• Process Following 
• Basic Numeracy
• Time Management
• Equipment Assets Management
• People Management
• Commercial Driving

Experience 

• Practical Maintenance 2-3 years 
• Commercial Deliveries 2-3 Years 

Additional 

• Required to work overtime, weekends, and public holidays from time to time
• Flexibility with regards to working hours and travel, where and when required
• South African citizen

Report to

• Facilities Co-Ordinator
   

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About the role 

• We are looking for a highly organised and detail-oriented Bond Administrator to join our dynamic team. In this role, you will play a key part in ensuring the accurate and efficient processing of bond transactions, maintaining full compliance with regulatory requirements, and supporting the business with essential costing data and documentation management.
• This is an excellent opportunity for an analytical, proactive individual who enjoys working with financial data, interacting with internal and external stakeholders, and contributing to efficient financial and operational processes.

Key responsibilities

Transaction Processing

• Process buying, selling, and transferring of bonds for the company and its clients.
• Ensure all Bill of Entries (BOEs) for incoming and outgoing transactions are captured accurately and timeously.
• Assist the Cost Accountant in collecting and analysing costing data, including raw materials, labour, inventory, and other business activities.

Documentation & Record Management

• Maintain accurate records related to bond transactions, including bills of lading, import confirmations, supplier invoices, and client agreements.
• Process all DB Schenker transactions by capturing invoices into Microsoft D365.
• Assist with month-end close activities, such as ledger reconciliations, inventory processes, reviewing cost variances, and maintaining expense databases.
• Handle V.O.C. (Voucher of Correction) requests and reconcile bond register documents such as Voyages Received and APN (Advanced Payment Notification).

 Client & Internal Communication

• Liaise with DB Schenker and various internal departments to ensure smooth execution of transactions.
• Confirm import documentation, resolve discrepancies, balance accounting records, and provide transaction status updates.

 Compliance & Risk Management

• Ensure compliance with SARS, customs regulations, and internal company policies.
• Support audits, settlements of taxes and duties, and all related customs requirements.
• Assist in identifying and managing operational, compliance, and accuracy risks within the costing and bond processes.
• Stay informed about foreign exchange rates and maintain complete regulatory documentation.

Client Support

• Provide professional support to clients on bond transactions, account queries, and related services.
• Handle inquiries promptly while maintaining high service standards.

Minimum Requirements

• Diploma or Degree in Accounting, Finance, Supply Chain, or a related field.
• Experience in bond administration, customs processes, or cost accounting (advantageous).
• Strong numerical and analytical skills.
• High attention to detail and accuracy.
• Proficiency in MS Office (especially Excel) and experience with Microsoft D365 (advantageous).
• Strong communication and organisational skills.
• Ability to work in a fast-paced environment and meet deadlines.