Job Openings at Allan Gray Orbis Foundation

Objectives of Role

• Capture and process all company invoices.
• Allocate all expense claims and credit cards to general ledger accounts.
• Assist the team with general administration / finance duties.
• Assist with related queries.
• May assist with financial reporting and other ad hoc duties.

Experience and Qualifications

• Graduate with a National Diploma/ Degree Finance, Accounting, or related field of study.

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Media Management:

• Drive media strategies and plans that strengthen our reputation.
• Manage digital content (blogs, press releases, social media, podcasts, and webinars).
• Oversee social media channels with a focus on engagement, alignment, and impact.
• Monitor media coverage and sector trends, offering insights to inform strategy.
• Sustain strong relationships with key media stakeholders.

Strategic Communication & Execution:

• Support the development and execution of communication strategies that reinforce AGGP_SA’s thought leadership and impact.
• Conduct sector communication analysis, generating insights on audience engagement trends.
• Implement processes for identifying key messages and creating targeted content for various stakeholders.
• Execute strategies for optimal use of traditional and digital media platforms to enhance AGGP_SA’s reach. 
• Work closely with internal teams to craft consistent messaging and brand positioning in line with AGGP_SA’s strategic objectives.
• Support cross-functional collaboration to ensure effective dissemination of research findings, impact evidence, and strategic insights through appropriate communication channels.

Internal Communication:

• Implement internal communication initiatives to foster engagement and transparency across the organisation.
• Develop and manage internal messaging frameworks, ensuring alignment with AGGP_SA’s organisational culture and strategic direction.
• Lead the production of internal communication materials, including newsletters, reports, and knowledge-sharing content.

Brand & Risk Management:

• Implement brand risk management measures to ensure consistent representation of AGGP_SA.
• Monitor brand perception, recommending interventions to address potential risks and reputational challenges.

Financial Management:

• Execute within communication budgets, optimising resources across campaigns and media engagements.

Analysis and Reporting:

• Implement brand risk management measures to ensure consistent representation of AGGP_SA.
• Monitor brand perception, recommending interventions to address potential risks and reputational challenges.
• Participate in institutional structures as required and on invitation or direction by line manager and/or CEO.

Experience and Qualifications

• Honours Degree / Post Graduate Diploma NQF level 8 
• Up to 8 years proven experience 

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Project and Program Support

• Assist with coordinating program and project tasks, tracking timelines, managing documentation, and following up with team members on deliverables.
• Support key program design projects by organizing materials, monitoring progress, and updating stakeholders as needed.
• Maintain and organize the team GMAIL shared folder, ensuring documents, reports, and project files are accessible and up-to-date.

Event and Workshop Coordination

• Coordinate and assist with the logistics of workshops, events, and training sessions, including arranging materials, preparing agendas, and managing participant communication.
• Plan team meetings and workshops, ensuring all logistical details are covered, including venue arrangements, scheduling, and coordination with vendors if needed.

Communication and Liaison Support

• Act as a liaison for internal and external communications, handling inquiries and directing information to relevant team members.
• Contribute to the strategic development and implementation of the Program Design communications plan, including content development, managing service providers, and supporting communication channels.
• Draft and distribute key messages, agendas, and meeting notes, ensuring stakeholders are well-informed on updates and initiatives.

Administrative Support

• Provide proactive administrative assistance to team members, allowing them to focus on specialized areas by handling routine tasks such as scheduling, organizing files, and managing permissions.
• Maintain the team’s calendar, coordinate appointments, and manage travel arrangements, including booking flights, accommodations, and preparing travel itineraries.
• Oversee team file structures, permissions, and sharing protocols to support smooth operations across various program tasks.

Expense and Budget Management

• Assist with operational budget planning and track expenses related to travel, events, and projects, ensuring timely submission and reconciliation of receipts and reimbursements.
• Prepare monthly budget and expense reports, supporting the team in maintaining financial accuracy and budget compliance.

Experience and Qualifications

• Education: Bachelor’s degree in a relevant field, or equivalent experience.
• Experience: Minimum of 3 years of experience in an administrative or coordinating role within a nonprofit, youth development, philanthropy, or program-focused environment.