Job Opportunities at Winning Form Group

Minimum requirements

• Valid Driver's License
• 3 years management / supervisory experience
• 3 years previous signage experience
• Geographical knowledge
• Able to work shifts

Advantageous

• 3 years technical knowledge on printing and finishing

Responsibilities:

Operational Function

• Ensure that the artwork and layout of the designs are set up correctly and as per the client approval.
• Effectively control the running of the production line and processes.
• Ensuring service delivery times are met according to the customer requirements.
• Responsible for the production process from start to end.
• Ensure that all materials are readily available for the production process.
• Ensure that maintenance and cleaning of the machines are done timeously.
• Ensure that the most efficient maintenance and planning solutions are carried out to minimize the Company’s internal costs and Company down time.
• Effective communication between all relevant internal and external stakeholders, ensuring the team are kept up to date with any delays / challenges / changes throughout the day on the status of all jobs.
• Act as a point of contact where necessary with customers to troubleshoot or present innovative ideas based on their requirements as well as deal with any queries.
• Ensure that all routine data entries are captured, this includes but is not limited to printer logs, waste registers etc.
• Perform quality control checks before the job is dispatched.
• Assist with external contractors as required.
• Ensure all machinery is maintained and serviced according to the necessary requirements.
• Ensure the housekeeping standards are maintained.
• Responsible for the overall health and safety of the team.
• Ensuring regular training needs are identified and put forward to management and that the team are aware of the relevant department SOP’s.
• Actively train and develop the team to ensure cross-skilling and upskilling.
• Where necessary, fill in for the team members within the department if the need arises.
• Assist with site inspections, installations, fabrication, assembly of signage as and when required.
• Assist with any other ad-hoc functions as required by management.

People

• Able to build and maintain effective and productive relationships with team members, stakeholders, and suppliers.
• Good communication, negotiation, interpersonal and influential skills.
• Analytical, numerically astute with strong demonstrated problem-solving abilities.
• Able to manage time effectively, prioritize tasks and achieve set targets.
• Commercial and financial awareness with a full understanding of how failure impacts the production and customer order fulfilment.
• Able to work well under pressure and handle emergency and stressful situations.
• Keen attention to detail and accuracy.

Compliance, risk and quality

• Creating, maintaining and enforcing company policies and procedures.
• Compliance with relevant laws and regulations.
• Ensure final version and other documents are chronologically saved / backed up.
• Growth and new markets/products
• Customer and supplier relationship management.
• Assist with company projects or lead company projects if specific to stock control.
• Automation and management of the ordering process using Pastel/HIS/Website.

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Minimum Requirements:

• 1 to 2 year’s experience in an Administrative role.
• Experience in Pastel Evolution or Similar Accounting Software.

Responsibilities:

Financial Metrics/Operational Duties:

• Collection of all picking slips from the warehouse.
• Capturing picking slips in a timely manner, as invoices generated will accompany goods to be delivered.
• Ensure invoices generated relate to the correct entity.
• Ensure correct customer pricing is applied together with approved customer specific discounts.
• Ensure invoice pricing is correct as per the customer pricing structure.
• Ensure delivery address on the invoice is correct.
• Attend to invoicing queries raised by the debtor’s clerk in a timely manner. This is of paramount importance.
• Assist senior team members when required.
• Ensure filing of documentation is correctly done as per the age of the invoice. Filing should be in sequence.
• Capture stock counts when required to ensure pastel and physical stock agrees. Notify senior team member of all variances highlighted.
• Assist Accounts and Senior Team members with audit/general requests if ever required.

People

• Performance must be tracked by yourself, and the onus is placed on you to set-up performance review meetings with the Operations Manager.

Compliance, risk and quality

• 100% compliance with company policies and procedures.
• 100% compliance with health and safety regulations.
• 100% Compliance with relevant laws and regulations relating to the warehouse.
• Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place.
• Produce high quality, neat, logical, succinct, easy to follow, easy to understand,formula linked\work/templates/workbooks/financial models - of which is substantiated by facts with no numbers in the formulas.
• Ensure the above (final version) and other documents are chronologically saved/backed up.
• Effectively deal with internal, external, SARS and BEE auditors.

Growth and new markets/products

• Assist with projects as directed from time to time.
• Adhere to measures are put in place and steps are taken to achieve the short term, medium term and long-term goals of the company.