Job Vacancies at Aspen Pharma Group

OBJECTIVE OF ROLE

• To support the SA Commercial Business to realize the commercial strategy and to achieve the annual targeted growth and revenue through successful new product introductions and maintenance of current product portfolio in the (South Africa OR South African Development Community (SADC) region), by ensuring successful Marketing Authorisation and variation approval from the (SAHPRA OR Regulatory Authorities of the member states) within the committed timeframe.

The role undertakes responsibility for compliance with the Regulatory requirements for the existing product portfolio in the region, through the successful completion of assigned activities according to the (South African OR SADC) Regulatory plan.

• To provide regulatory and administrative support to optimize Regulatory processes and record-keeping.

KEY RESPONSIBILITIES

FINANCIAL

• Effective utilization of resources to keep processes cost effective

CUSTOMER

• Display a professional attitude when responding to customers
• Propose, develop and update methods to improve customer services
• Effective liaison and communication with internal and external customers, including but not limited to Regulatory Authorities, external consultants and agents, Quality Assurance, Project Managers, Artwork, New Product Launches, Manufacturing sites, Pharmacovigilance, Medical Information, AGI, APTL

3. SYSTEMS, DATABASES AND TRACKERS

• Initiate change controls and action items in the eQMS
• Track medicinal samples for registration submissions and development work
• Identify, track, and manage free space available in safes
• Track internal and off-site archiving
• Enter SMF information into relevant databases

4. ADMINISTRATIVE

• Type, print, copy, scan and bind documents
• Retrieve from and return IP to safes
• Create, label and archive files
• Receive Local Document Archiving Forms. Allocate space for new files in the safes and update IP Database
• Ensure sufficient free space available in the safes, and if required, consulting with the line manager to identify which files can be archived off-site
• Request payments and provide proof of payment to the requestor
• Ensure delivery and/or collections to and from SAHPRA
• Arranging for drivers to deliver/collect documents/samples as and when required.
• Ensure proof of receipt of SAHPRA submissions and correct filing
• Send parcels (documents, samples, CD’s etc.) and supportive documentation to Regulatory Authorities, agents and/or other Aspen departments via courier
• Assist in updates of SOP’s, working instructions, standard forms, templates as they relate to the administrative functions of the department
• Upload submissions to SAHPRA FTP
• Assist with administrative tasks on SAHPRA Engagement Portal.
• Request import permit, export permit or import/export authorization letters from SAHPRA
• Provide training on administrative procedures to new/existing personnel
• Maintain hard copy and electronic training matrix, hard copy training records and training files
• Arrange meetings, training, functions, venues, catering
• Manage meeting agendas and take minutes
• Receive and collate monthly reports
• Receive, collate, and submit leave forms, expense claims, time sheets, invoices
• Maintain and managing team lists e.g. birthdays, working hours, employee numbers
• Assist with induction process for new employees
• Order stationery
• Remove documents for shredding

5. OFF-SITE ARCHIVING

• Request retrieval of boxes from off-site
• Track movement of products removed from boxes, and ensuring requestor signature
• Meeting with the archive vendor as and when required
• Track on-site stock of boxes from off-site
• Ensure product information is received, sealed and then returned off-sit

6. MEDICATION SAMPLES

• Monitor temperatures electronically of both medication storerooms daily and record deviations
• Pack expired medicinal stock for destruction according to process and track accordingly
• Order, receive, dispatch and track medicinal samples for investigation and registration purposes as required
• Storage of medicinal sample documentation as per process
• Notify relevant personnel of receipt of samples as per process
• Manage and record the monthly stock take of all medicinal samples, as per process.

7. SITE MASTER FILES

• Submit Site Master Files (SMFs) to SAHPRA
• Record SMF information on relevant network drive/systems
• Liaise with SAHPRA on the allocation of an SMF number
• Send notification of submission/receipt of SMF numbers to the relevant personnel as per process

8. REGULATORY SUPPORT

• Supersede dossiers for specific regulatory activities as per departmental working instruction
• Ensure relevant history/status documents are updated
• Source regulatory information from dossiers under supervision
• Compile follow up letters/extension requests and submit them to the Regulatory Authorities
• Compile, publish and submit pre- and post-registration sequences
• Conduct newly registered compliance checks under supervision
• Execute discontinuation and cancellation requests, as per process
• Send notification of submission to relevant stakeholders

GENERAL

• Maintaining electronic folder structure and eCTD templates as per departmental procedures
• Maintain all hard copy registration certificates in the ground floor cage, as required
• Comply with regulations, guidelines, policies, procedures, and work instructions
• Adhere to deadlines/due dates
• Provide feedback to pharmacists and line manager once tasks are completed
• Escalate possible risks, critical issues which could result in delayed submissions
• Assist with ad hoc tasks as allocated by the line manager.

LEARNING AND GROWTH

• Training and development identified and planned with the line manager
• Training is implemented according to ongoing personal and team development plans
• Up-skilling and multi-skilling are coordinated in line with staff development

Requirements

EDUCATIONAL REQUIREMENTS

• Matric/Grade 12

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Knowledge of pharmaceutical industry/regulatory affairs
• Experience in administrative work is essential

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Results oriented
• Systems thinking
• Planning, multi-tasking and organizational skills
• Focused, Cooperative and Proactive
• Responsible and accountable
• Resilient, Self-awareness and High standards
• Good communication and active listening skills
• Presentation skills
• Flexibility and tolerance for ambiguity
• Transition management
• Capacity for resistance to stress
• Perseverance and tenacity
• Optimistic and passionate
• Curious with a strong learning agility

COMPUTER SKILLS REQUIRED

• The applicant must be proficient in the various applications (Outlook, Teams, Word, Excel and PowerPoint) within the Microsoft Office 365 Bundle.

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OBJECTIVE OF ROLE

• To support the SA Commercial Business to realize the commercial strategy and to achieve the annual targeted growth and revenue through successful new product introductions and maintenance of current product portfolio in the South Africa and South African Development Community (SADC) region, by ensuring successful Marketing Authorisation and variation approval from the SAHPRA and Regulatory Authorities of the SADC member states within the committed timeframe.
• The role undertakes responsibility for compliance with the Regulatory / Pharmacovigilance Requirements for the New Product Launch Pipeline and the existing product portfolio in the region, through the successful completion of assigned activities according to the South African and SADC Regulatory plan.

KEY RESPONSIBILITIES

FINANCIAL

• Project management of contractual and financial aspects of all medical writing projects and the effective utilization of resources to keep processes cost effective.
• Identification of project challenges to be shared with the departmental line management and the financial impact thereof.

PROJECT MANAGEMENT

• Act in the capacity of project manager/lead for medical writing projects. This may entail serving as the primary client contact, negotiating deliverable timelines, and resolving project-related issues, and other duties as assigned.
• Project management of contractual and financial aspects to be performed with management where necessary.
• Serve as the Medical Writing representative to provide proactive support for planning efficient work plans and timelines for medical writing deliverables, and medical writing input into other departmental deliverables. Identify any potential project challenges to departmental line management and project leader, including changes in project plan, timeline or out of scope requests, and suggest possible resolution options.
• Coordinate and conduct interdepartmental team review and sign-off of document deliverables according to Pharmacare guidelines/SOPs.
• Coordinate production and distribution of draft and final documents to regulatory teams. Ensure that all work is complete and of high quality prior to team distribution.
• Attend internal and technical team meetings as required.
• Assist management as needed with preparation of resourcing estimates for potential new medical writing projects
• Proactively engage with other departmental resources where necessary to ensure that information/documentation requests are delivered in a professional and timeous manner.

MEDICAL WRITING ACCOUNTABILITIES

• Ensure defined framework as set by PV Manager or Head of Department are executed within the specified timelines.
• Write clinical documents for submission to regulatory authorities, including but not limited to:
• clinical overviews and summaries
• clinical expert statements
• interim and final clinical study reports
• integrated summaries of safety and efficacy
• nonclinical overviews and summaries
• Provide medical editing review of draft and final documents prepared by other writers before internal or external distribution. This includes both copy editing and content review.
• Ensure document content and style adheres to FDA/EMA/SAHPRA or other appropriate regulatory guidelines, and complies with departmental and corporate SOPs and style guidelines
• Perform literature searches/reviews to obtain background information and training for development of documents
• Prepare country specific packs for submission of safety variations within ZA and other territories
• Assist in the assessment of clinical and nonclinical documentation with regards to its suitability for supporting new marketing authorisation applications (MAA) or new indications.

SAFETY

• Aggregate reporting
• Preparation of aggregate safety reports including but not limited to PSURs, PBRERs and Addendum Safety Reports.
• Risk Management System
• Preparation of Risk Management Systems including but not limited to Risk Management Plans, Dear Healthcare Professional Letters and Risk Communication Plans.
• Request for Information from Competent Regulatory Authorities (CRAs)
• Manage safety-related requests from regulatory agencies and Aspen Affiliates to ensure any requests are answered fully and promptly.
• Signal Management
• Assessment of local PI/PIL for inclusion of the validated signal.
• Data analysis of signals and feedback to the Safety Review Team (SRT) during the Signal Management meetings

TRAINING

• Provide training and guidance and act as a mentor to less experienced departmental members.
• Initiate and participate in departmental or interdepartmental process improvement and training initiatives.
• Initiate and manage development of formats, templates and general guidelines for clinical documentation and workflow procedures.
• Assist in the development of departmental SOPs/WIs.
• Keep abreast of professional information and technology through workshops and conferences and ensure the appropriate transfer of that information to the department.

GENERAL

• Ensure systems and procedures are in place in accordance with the RA QMS and that these are maintained according to the relevant SOPs
• Adhere to agreed Key Performance Indicators (KPIs).
• Support the continuous development and improvement of the PV function while upholding Aspen core values.
• Maintain rigorous adherence to written procedures, e.g. SOPs/WIs.
• Adherence to Company Health & Safety procedures.
• Participate in training programmes.
• Any other duties as assigned by your Manager.

Requirements

EDUCATIONAL REQUIREMENTS

• Matric
• B.Sc. (Hons) or equivalent scientific qualification (B.Pharm is preferable)

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 4yrs experience in pharmaceutical clinical research expertise.
• Strong knowledge of regulatory and medical authorities in South Africa
• Strong understanding of regulations, ICH guidelines, and GCP
• Extensive medical writing and expertise in submission

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Results and performance driven – deliver results that meet or exceed expectations
• Integrity with a robust work ethic
• Deadline driven
• Sense of urgency – responding to issues and opportunities in a timely manner
• Intellectual curiosity – willing to suggest and try new ideas
• Positive and proactive approach to business tasks
• Excellent interpersonal and communication skills
• A solutions provider
• Manage evolving deadlines effectively with regular feedback and updates
• Enthusiasm and Drive to take ownership and drive process initiatives
• Service orientation
• Customer focused
• Logical thinking
• Information seeking
• Positive ‘can – do’ attitude

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KEY RESPONSIBILITIES

MEDICAL INFORMATION (MI)

• Providing support within the MI function in responding to labelled and off-label medical information enquiries for Aspen and contractual partners.
• Providing compliant responses to internal and external customers.
• Creating and maintaining standard responses (SRs) and Objection Handlers (OHs).
• Ensuring that the relevant department/s are informed in a timely manner (at receipt or at least within 24 hours) following the receipt of adverse events or product quality complaints/potential counterfeit medicines. This include performing a daily check on the dedicated medical information inbox and MAfax inbox.
• Ensuring that Affiliate/Distributor/MI is adhering to Aspen’s Policy in providing scientific support to internal and external customers.
• Identifying gaps and suggesting ways of process improvement in MI.
• Ensuring that the reconciliation between the Medical Information function and Pharmacovigilance and the Quality department is effective by performing ad hoc reviews on reconciliation files.
• Ensuring that any suggested improvements within the professional information and/or patient information leaflets are communicated to the PV Lead at the point of identification.
• Supporting the line manager in generation of medical information reports showing trends in medical information enquiries received.
• Managing after hour MI enquiries on a rotational basis.
• Ensuring telephony system testing documents are completed as per allocation.
• Ensuring compliance to Key Performance Indicators (KPIs) response timelines.
• Ensuring a professional attitude is displayed when responding to a customer’s needs.

PROMOTIONAL MATERIAL, SCIENTIFIC MATERIAL REVIEW AND COMPLIANCE MONITORING

• Reviewing and approving promotional material relating to the advertising and promotion of medicines and related products for the SA and SADC markets in compliance with applicable legislation, codes of practice and any other applicable regulations/guidelines and corporate requirements.
• Reviewing and approving educational, scientific and other non-promotional material for the SA and SADC markets in compliance with applicable legislation, codes of practice and any other applicable regulations/guidelines and corporate requirements.
• Liaising with marketing divisions regarding advice, queries, and timelines in relation to the above.
• Assisting with the review of information relevant to each product.
• Attending promotional campaign concept presentations at the request of the marketing teams to provide regulatory support and input.
• Ensuring that compliance monitoring is performed on all territories and non-compliances are escalated in a timely manner to the line manager as per Aspen group policies.
• Supporting the line manager in developing and maintaining procedural documents for compliance monitoring.
• Supporting the training department in providing recommendations for improvement and compliance with Aspen group policies following compliance monitoring review.
• Supporting the line manager in generating reports associated with compliance monitoring activities

PRINTED PACKAGING/ARTWORK

• Reviewing and approving concept of new or updated artwork/printed packaging material for medicines and related products for the SA and SADC markets in compliance with applicable legislation and corporate requirements.

AFRIKAANS TRANSLATION OF PROFESSIONAL INFORMATION (PI) AND PATIENT INFORMATION LEAFLETS (PILs)

• Assisting with the translation and/or validation of Afrikaans PIs (where required) and PILs for both new and existing products.
• Ensuring that translations are undertaken accurately and timeously.

REGULATORY AUTHORITY SUBMISSIONS (INCLUDING SECTION 21/36)

• Performing clinical due diligence for new intellectual property as received from the regulatory function.
• Creating Professional Information (PI) and Patient Information Leaflets (PILs) for new IP.
• Creating company core data sheets.
• On time responses to clinical evaluation recommendations (CERs) and clinical screening enquiries.
• Accurate compilation and filing of the electronic submission documentation.
• Accurate completion of all tasks pertaining to submissions as specified in the relevant procedural documents.
• Maintaining tracking tools to ensure on time submission and reporting.
• Identifying process enhancements.
• Ensuring accurate uploading of the current approved PIs and PILs to the SA Regulatory Portal and submission to SAHPRA for uploading to the PI/PIL Repository (and relevant platforms).
• Managing Section 21 and 36 submissions.

IMPLEMENTATION OF RISK MANAGEMENT PLAN (RMP) MATERIAL

• Ensuring that RMP material is created, maintained and rolled out to market.
• Ensuring that the relevant sales force team is adequately trained, and training records are filed.
• Ensuring that tracking tools are in place to ensure logging of material distribution and reporting to SAHPRA.

MAINTENANCE OF THE ASPEN MEDICALLY CRITICAL LIST

• Initiating and finalizing a bi-annual review of the Aspen medically critical list.

QUALITY MANAGEMENT SYSTEMS

• Maintaining procedural documents for the Medical Information and Compliance function as specified in the individual KPAs (as per identified subject matter expert/s).
• Ensuring accurate and ‘real-time’ filing of training records.
• Ensuring ‘real-time’ maintenance of TrackWise/QAlign records.
• Ensuring that relevant documentation requested by auditors is provided in a timely manner during internal and external audits.
• Ensuring that training records are up to date to ensure audit readiness.
• Ensuring that the commercial team members are trained on those RA:SC procedures where there are shared responsibilities.

PROJECT MANAGEMENT

• Providing assistance with any specific projects and operational support for the Medical Information and Compliance team.

FINANCIAL

• Effective utilization of resources to keep processes cost effective.
• Adherence to Regulatory Affairs budget and forecasts.

GENERAL

• Ensuring systems and procedures are in place in accordance with the RA QMS and that these are maintained according to the relevant SOPs
• Adherence to agreed Key Performance Indicators (KPIs).
• Support the continuous development and improvement of the Medical Information and Compliance function while upholding Aspen core values.
• Ensuring relevant records are maintained as soft copies and hard copies, as per Pharmacare filing structure/instructions.
• Adherence to Company Health & Safety procedures.
• Participation in training programmes.
• To provide a leadership role as required by taking responsibility for specified areas and coaching staff.
• Any other duties as assigned by Manager.

Requirements

EDUCATIONAL REQUIREMENTS

• Matric
• Bachelor of Pharmacy Degree and registration with the South African Pharmacy Council
• Multilingualism (including Afrikaans) would be an advantage
• Minimum 1 to 2 years’ pharmaceutical experience
• Experience in Medical Information is an advantage
• Effective use of appropriate IT systems and programs
• Ability to work with multi geographical locations & time zones
• Experience in medicine legislation and related guidelines and codes of practice preferable

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Regulatory Authority requirements/legislation
• Understanding of the laws and requirements governing the marketing of medicines and printed packaging Guidelines and codes of practice
• Understanding requirements of medical information and information management
• Terminology – understanding the jargon
• Understanding business processes
• Product knowledge
• Industry knowledge
• Dossiers and requirements

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Integrity and good work ethic
• Ability to work under pressure to meet deadlines
• Flexibility
• Analytical and planning skills
• Accuracy and attention to detail
• Effective organisational skills and ability to prioritise
• Ability to work in a fast-paced international environment
• Ability to manage projects in a matrices team environment and with both internal and external partners
• Presentation skills
• Time management skills
• Decision making and logical thinking skills
• Customer focused
• Excellent interpersonal and communications skills
• Enthusiasm and drive to take ownership and drive process initiatives
• Information gathering and report writing

COMPUTER SKILLS REQUIRED

• The applicant must be proficient in the various applications (Word, Excel and PowerPoint) within the Microsoft Office bundle.

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OBJECTIVE OF ROLE

• Drive sustainable, profitable growth of the product portfolios/ therapeutic categories with appropriate strategic direction, brand stewardship, tactical implementation and commercial acumen.

KEY RESPONSIBILITIES

• Develop GIT, Respiratory and Allergy portfolio/brand strategy for sustainable business growth and profitability
• Anticipate future trends in GIT, Respiratory and Allergy and the market environment
• Develop promotional and advertising strategies that grow brand market shares against competitors in all channels (pharmacy, retail, wholesale and informal trade)
• Analysis of the market, HCP & patient behaviours and development of insights that are applied to develop robust brand plans
• Provide creative direction for brand/ portfolios strategies and tactics whilst managing Agency outcomes
• Implementation, monitoring and measurement of the success of the developed strategies and to ensure that they are flexible to adapt to a dynamic environment
• Successful implementation and monitoring of the roll out of the above with the required measurements in place for successful outcomes
• Enthusiastically always communicate plans and results with the business leadership and relevant teams within the business
• Drive, lead and take accountability for the budgeting process, control of A&P expenditure and achievement of financial targets
• Develop and implement pricing strategies that ensure healthy profit margins and competitive advantage for the GIT, Respiratory and Allergy portfolio.
• Continuously communicate with and support the sales teams with high levels of integrity and urgency to help them achieve sales targets
• Ability to manage the cross functional networks and channel resources for the portfolio to drive profitable growth with the required and shared accountability to achieve business targets
• Understand, challenge and implement the regulatory requirements to develop and implement strategies and tactics that drive brand growth
• Forecasting accuracy and stock management which entails minimizing stock write-off costs and returns
• Using insights acquired both internally and externally to accurately assess market potential for new product introductions and/or renovations of existing products
• Managing and taking the lead/accountability in driving the New Product Launch process together with the relevant stakeholders like NPL, Demand Planning, Regulatory Affairs, Medical and others
• Lead and utilise both internal and external conferences, congresses to position GIT, Respiratory and Allergy portfolio as foremost in the market
• Sense of urgency in resolution of customer queries

Requirements

EDUCATIONAL REQUIREMENTS

• Matric
• Commercial/Marketing bachelors degree preferred

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 2 – 3 years preferred marketing management experience
• 3+ years pharmaceutical marketing industry experience
• Relevant therapeutic area knowledge a definite advantage
• Understanding and experience in relevant market of portfolio operation is important
• Sound financial acumen
• Proficiency in Excel, PowerPoint, Outlook and Word

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Commercial acumen
• Digital marketing skills
• Analytical skills
• Project management
• Networking ability
• Interpersonal skills
• Ability to perform under pressure
• Self-starter and self-motivated
• Sense of urgency
• Prioritizing and planning
• Verbal and written communication skills
• Aptitude for continuous learning
• Influential and impactful presentation skills
• Adaptability and flexibility in a changing environment

DRIVERS LICENCE

• The successful candidate must have a valid driver’s license and be able to travel as per the expectations of the role.

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OBJECTIVE OF ROLE

• The Project Manager in the Supply Chain Division will oversee and coordinate various supply chain projects to ensure timely delivery, cost-efficiency, and adherence to regulatory standards. This role requires strong project management skills, a deep understanding of supply chain processes, new product launch processes and the ability to collaborate with cross-functional teams.

KEY RESPONSIBILITIES

• Project Management
• Lead and manage supply chain projects from initiation to completion, ensuring they meet business objectives and regulatory requirements.
• Develop detailed project plans, including timelines, budgets, resources, and risk management strategies.
• Coordinate with internal departments (e.g., procurement, manufacturing, logistics, quality assurance) to ensure seamless project execution.
• Monitor project progress, identify potential issues, and implement corrective actions to keep projects on track.
• Communicate project status, updates, and key milestones to stakeholders and senior management.
• Analyze supply chain processes to identify opportunities for improvement and implement best practices.
• Ensure compliance with industry regulations, company policies, and quality standards.
• Prepare and present project reports, performance metrics, and post-project evaluations.
• Manage relationships with external partners, suppliers, and vendors to optimize supply chain operations.
• Foster a collaborative and proactive project management culture within the team.
• Stakeholder Engagement
• Build and maintain strong relationships with internal and external stakeholders, including suppliers, partners, and regulatory agencies.
• Collaborate with commercial teams to align supply chain strategies with business goals and market demands.
• Act as a point of contact for supply chain-related inquiries and issues.
• Compliance and Quality Assurance
• Ensure all supply chain activities comply with relevant regulatory requirements and quality standards.
• Implement and monitor compliance programs to uphold the highest standards of quality and safety.
• Requirements

EDUCATIONAL REQUIREMENTS

• Matric
• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field. A Master’s degree or PMP certification is a plus.

KNOWLEDGE & EXPERIENCE REQUIREMENT

• Minimum of 5 years of experience in project management within the supply chain or pharmaceutical industry.
• Proven track record of successfully managing complex projects with multiple stakeholders.
• Strong understanding of supply chain principles, practices, and technologies.
• Excellent organizational, analytical, and problem-solving skills.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Ability to work under pressure and meet tight deadlines.
• Exceptional communication and interpersonal skills.
• Knowledge of regulatory requirements in the pharmaceutical industry is highly desirable.

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Excellent problem-solving capability
• Strong understanding of project management
• Skills to effectively resolve conflicts in a team environment and with non-Aspen entities
• Strong leadership skill to guide business decision making considering service, cost and cash.
• Ability implement and streamline process to support the supply chain.
• Ability to implement performance monitoring, tracking and improvement
• Performance driven and solution orientated
• Strong analytical and numerical skills a must
• Strong technical skill in MS Office, especially excel
• Highly collaborative, flexible and attention to detail
• Excellent communication skills with the ability to liaise across all levels, excellent cross function and collaboration skills required
• The motivation and ability to create, implement and drive new processes is essential. Ability to influence and drive cross functional deliveries
• Proven accountability and success with multiple tight deadline deliverables
• End to end understanding of Supply Chain operations in Plan, Source, Make and Deliver.
• Deep understanding of S&OP and particularly supply planning contribution, key KPI and parameters.
• Strong understanding of new product launch process within Supply Chain
• Effective oral and written skills to communicate technical and non-technical issues to various levels of management.
• Flexibility to adapt to a fast moving and international environment
• Excellent interpersonal skills and a high degree of customer focus
• Proactive approach, action oriented with the ability to solve problems and set priorities
• Strategic Thinking: Ability to see the big picture and align projects with business goals.
• Leadership: Capable of leading cross-functional teams and driving project success.
• Detail-Oriented: Strong attention to detail to ensure project deliverables meet high standards.
• Adaptability: Flexibility to adapt to changing priorities and business needs.
• Problem-Solving: Proactive approach to identifying issues and implementing solutions.

COMPUTER SKILLS REQUIRED

• The applicant must be proficient in the various applications (Word, Excel and PowerPoint) within the Microsoft Office bundle.

DRIVERS LICENSE

• The successful candidate must have a valid driver’s license and be able to travel as per the expectations of the role.

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OBJECTIVE OF ROLE:

• The purpose of the Reporting & Optimisation Specialist (Supply Chain) is to leverage data analytics and business intelligence techniques to provide actionable insights that enhance supply chain processes. This position aims to support the supply chain team by analyzing and creating data reports related to procurement, sourcing, inventory management, logistics, and supply. The Reporting & Optimisation Specialist (Supply Chain) works to ensure that supply chain activities align with business goals, cost-saving initiatives, and customer satisfaction standards.

KEY RESPONSIBILITIES:

• Data gathering, analytics, collaboration and continuous improvement:
• Develop and implement comprehensive reporting frameworks to monitor supply chain performance across the entire supply chain.
• Collaborate with IT and data analytics teams to enhance reporting tools and systems.
• Data Collection and Integration: Gathering data from various sources within the supply chain, including ERP systems, logistics databases, and other sources like sales data and trends and financial data.
• Data Cleaning and Validation: Ensuring data quality by identifying and rectifying errors, inconsistencies, and missing information in datasets.
• Reporting and Visualization: Presenting findings and insights to stakeholders through clear and actionable reports, dashboards, and data visualizations. This facilitates decision-making and strategic planning within the organization.
• Ensure that requirements are captured accurately, documented and signed off prior to implementation of new development or changes to existing reporting.

Data reporting:

• Creation of Demand Forecasting Reports integrated through planning systems
• Creation of Inventory monitoring tools within the Supply Chain
• Creation of Dashboards for Supply Chain KPI’s and maintenance of existing Dashboards
• Creation and maintenance of Data Visualisation Dashboards for ease of business management across the Supply Chain
• Compliance and Risk Management:
• Risk Assessment Reports: Identification and assessment of risks within the supply chain, along with logical mitigation strategies.
• Compliance Reports: Ensuring supply chain practices adhere to relevant regulations and standards.
• ERP Systems: Utilization of ERP systems (e.g., SAP, Oracle) for data collection and reporting.
• Database Management: Efficient management and extraction of data from databases (e.g., SQL, NoSQL).
• Requirements

EDUCATIONAL REQUIREMENTS

• Matric
• Bachelor of Science/Technology degree in a quantitative field (Mathematics, Statistics, Engineering)

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• SAPICS/ASCM/CIPS certifications advantageous (e.g. CPIM)
• 3-5 years of experience in a data scientist/analyst role, preference in a multinational office
• Experience with data visualisation tools to develop BI dashboards (e.g. Power BI or Tableau)
• Strong statistical analysis skills
• Strong ERP system skills (e.g. SAP), including advanced proficiency with Excel modelling required.
• Pharmaceutical experience preferred; if no pharma experience must have FMCG, chemical manufacturing and or related industry experience.

SOFT SKILLS AND COMPETENCY REQUIREMENTS

Data Analytics:

• Experience with statistical analysis and predictive modelling.
• Experience with data visualization tools (e.g., Tableau, Power BI)
• Skills for database querying and management

Business Intelligence:

• Ability to translate complex data into actionable insights
• Understanding of BI tools and methodologies
• Experience in creating dashboards and reports for decision-making

Supply Chain Knowledge:

• Comprehensive understanding of end-to-end supply chain processes
• Familiarity with procurement, sourcing, inventory management, and planning
• Knowledge of supply chain optimization techniques and best practices

Technical Skills:

• Capability to develop and use optimization models.
• Experience with ERP systems and supply chain management software

Problem-Solving:

• Analytical mindset with strong critical thinking abilities
• Capacity to identify inefficiencies and propose innovative solutions
• Ability to balance multiple variables in complex scenarios

Communication:

• Excellent verbal and written communication skills
• Ability to present technical information to non-technical audiences

Collaboration:

• Strong interpersonal skills for cross-functional teamwork
• Ability to work effectively with diverse stakeholders

Business Acumen:

• Understanding of business goals and financial implications
• Ability to align supply chain strategies with overall business objectives

Continuous Improvement:

• Creative mindset to develop innovative solutions for supply chain challenges.

Attention to Detail:

• High level of accuracy in data analysis and reporting
• Meticulous approach to quality control and data integrity
• Ability to manage and prioritize multiple tasks effectively

Adaptability:

• Flexibility to work in a fast-paced, changing environment
• Openness to new ideas and approaches in supply chain management
• Ability to quickly learn and apply new technologies and methodologies

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Strategic Thinking: Ability to see the big picture and align reports with business goals.
• Leadership: Capable of working with cross-functional teams and driving reports and deliverables to success.
• Detail-Oriented: Strong attention to detail to ensure report deliverables meet high standards and are sustainable.
• Adaptability: Flexibility to adapt to changing priorities and business needs.
• Problem-Solving: Proactive approach to identifying issues and implementing solutions.

COMPUTER SKILLS REQUIRED

• The applicant must be proficient in the various applications (Word, Excel and PowerPoint) within the Microsoft Office bundle.

DRIVERS LICENCE

• The successful candidate must have a valid driver’s licence and be able to travel as per the expectations of the role.