Jobs at Aspen Pharma Group

OBJECTIVE OF ROLE: 

• To promote and generate sales on key product portfolios to pharmacies on both ethical and generic ranges. In addition, the position will also be responsible for building and maintaining strong business relationships with pharmacy decision makers, to drive net sales revenue.

KEY RESPONSIBILITIES

• Achieve and exceed set sales targets and market share objectives.
• Effectively implement the sales and marketing strategies.
• Management of designated territory by means of planning, analyzing, customer targeting and call coverage of identified customer base.
• Establishment of constructive and positive relationships with customers and stakeholders.
• Relationship management of key customers.
• Provide ongoing customer support.
• Responsible for the budget and expense management in territory.
• Ensure value add in an entrepreneurial climate and environment.
• Actively engage with team members and piers to build a quality and high performing team and positive company culture.

Requirements

EDUCATIONAL REQUIREMENTS:

• Matric Certificate
• A tertiary qualification would be an advantage

EXPERIENCE REQUIRED:

• One to two years sales experience, ideally in the pharmaceutical industry
• Must have pharmacy backshop experience
• Previous experience within the urology therapeutic area would be an advantage
• Existing relationships with key customers in the territory, would be advantageous

COMPUTER SKILLS REQUIRED:

• The applicant must be competent using the various platforms within the Microsoft Office bundle.

SOFT SKILLS:

• Ability to effectively manage one’s territory
• Knowledge of basic financial calculation i.e. gross margins, mark-ups etc.
• Able to skillfully analyze data
• Excellent communication skills – both written and verbal
• Timeous and accurate administration skills
• Ability to work under pressure, plan, set priorities and manage one’s time productively
• Flexibility and agility – allowing one to adapt to change in an ever-evolving environment

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KEY RESPONSIBILITIES:

Key Responsibilities for Administration and Project Co-Ordinator:

• Make sure that all invoices are reviewed and captured accurately, in line with what is required by finance & commercial.
• Capturing invoices into SAP and creating Purchase Orders
• Attend to Invoice queries from Finance, Brand Managers, Key Account Managers and Customers
• Distribution of cheque payments and distribution of proof of payments in the event of direct deposits
• Ensuring that all invoices are submitted to finance and the payment made within the payment period
• Request and collate Data Fee Control forms from the Brand Managers and Key Account Managers.
• All invoices over the relevant capped amounts needs to be taken to the relevant people to be signed off for payment
• Opening and maintenance of new and existing vendor accounts
• Relationship maintenance with Finance with constant interaction to ensure smooth flow of invoices
• Divisional Co-Ordinator to OTC team.
• Keep records and track expenses accurately.
• Monitor trading expenditure monthly.
• Manage and facilitate workflows for the incorporation of digital assets into VeeVa Vault.
• Provide quality control for all metadata to ensure accuracy and consistency across the company. This includes the development and management of metadata tools, controlled vocabularies and other metadata standardization solutions associated with VeeVa Vault.
• Oversee and enforce Aspen’s digital preservation, asset file and metadata standards.
• Provide functional support to individual VeeVa Vault users.
• Manage any updates to the status of assets.
• Address technical issue, and work with teams on defining ways to optimize the process for a better user experience.
• Work with team members on compliance and regulatory observations with respect to digital assets.
• Guides new users with onboarding and best practices with regard to key tools.
• Manage Popwarehouse on material that requires destruction and managing stock

Requirements

EDUCATION & EXPERIENCE: 

• Matric Certificate/ Grade 12
• Degree or relevant marketing or science qualification.
• At least oneyear experience in marketing.
• Experience in Office Administration
• Fluent in Excel
• Experience in PowerPoint
• Windows XP
• Sound knowledge of accounting principles

SKILLS AND ATTRIBUTES: 

• Excellent communication skills
• Ability to understand and balance budgets
• Computer Literacy
• Ability to work under pressure
• Time Management
• Problem Solving Skills
• Planning Skills
• Customer Service Orientation
• Influence
• Accuracy
• Initiative
• Attention to detail
• Logical thinking
• Confidentiality
• Information Seeking
• Effective utilization of resources
• Sense of urgency

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Job Overview:

• Place and follows up on purchase orders and supplier payments
• Manage returns to suppliers
• Maintain positive working relationships with suppliers
• Keep records of all purchasing transactions carried out

Responsibilities

 Strategic and ad-hoc ordering

• Contact suppliers and submit orders
• Direct information negotiations, in case of ad-hoc orders
• Conduct price checks 
• Source products in line with business requirements within minimum lead times
• Ensure delivery of products in line with business requirements
• Check on missing/ rejected goods
• Communicate delays or quality issues to internal stakeholders to ensure inventory levels are maintained and risk to production is minimal
• Provide procurement input into supplier change notifications and new product introductions

Supplier purchase and payment

• Oversee purchase approval process
• Generate purchase orders
• Manage the processing of invoices and effecting of payments
• Manage financial documents in accordance with financial controls (e.g. invoices and delivery notes are sent to finance to ensure payment takes place on time)

Returns

• Ensure all non-conforming materials are returned for credit and actions are put in place to prevent or reduce future quality issues

Reporting and record keeping

• Keep complete records for all purchase transactions
• Maintain filing and record keeping of all financial documents
• Ensure compliance with SOPs and organisation policies relating to Purchasing and Finance
• Provide detailed reports on work activities to supervisor, as required

Requirements

Skills Required

Background/experience

• At least 4 years’ relevant experience
• Experience in a Procurement environment in a highly regulated industry
• 2-year diploma in Logistics or related field

Specific Job skills

• Computer literacy, including proficiency in the use of MS Excel and MS Word

Competencies

• Meeting Deadlines
• Capturing Facts
• Following Procedures