Jobs at BP International

Job Description:

Key Accountabilities:

Management of key HSE safety agenda items

• Act and remain and trained and compliant as the HSSE and Fire Marshall for the Midstream floor at the office representing Midstream at the various safety meetings.
• Communicate as required the office safety agenda and meetings
• Maintain the Midstream HSSE notice board to ensure good safety communication.
• Maintain the Midstream DSS database and submit to line managers for action

Provide secretarial and administrative support to General Manager Midstream and direct reports including:

• Diary Management & Co-ordination of internal meetings, travel and ad hoc arrangements as required from time to time.
• Management and follow up of actions, emails and correspondence
• Team Meeting co-ordination
• Co-ordinates travel arrangements, accommodation and itineraries including external guests and 3rd parties. Answers, screen calls and takes messages when the team members are out of the office and ensures that messages are passed on to the right people accurately.
• Manage, Capture and Process the monthly expense capturing via the Concur System
• Control and Co-ordinate the purchase and issue of office stationery
• Assists the team with the planning and co-ordination of external meetings and office events
• Maintain the annual leave roster for General Manager Midstream and their and direct reports.
• Provide administrative support for international visitor

Co-ordinate & Manage other key administrative activities such as:

• Process Purchase Orders maintain the PO database to ensure no PO’s open > 60days and ensure 100% P2P compliance for own P2P process.
• Assists with preparation of presentation materials
•  Liaise with CBM team to co-ordinate and plan all the CBM monthly reviews e.g. MR, Retro, performance sessions, LT meetings, QSE, OPR and QPR meetings   and associated planning.
• Co-ordination and including Agenda preparation, action taking and follow up thereof.
• Maintain the Midstream and Refining DMS database.
• Act as the POPIA Act SPA for Midstream and Refining
• Arrange monthly Midstream and Refining Townhalls

Job Holder Requirements:

Education

• Matric, Secretarial Diploma or equivalent is a requirement.

Experience

• Previous experience in a Executive Support Role (3-5 years), (must have relevant experience in supporting Senior Leaders / Executives)

Skills & Competencies

• Skillful application in the ability to work in ways that achieve remarkable performance
• Skilful application of the ability to embrace the changing business environment
• Skilful application of an awareness and ability to willingly take initiative lead when needed
• Expert application of the ability to work with others to make a real difference
• Skilful application of the ability to make informed and effective decisions
• Basic application of the ability to create innovative solutions to business challenges Proactive, ability to work outside normal working hours, ability to work independently

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Job Description:

• Manages asset disposal and transfers, impairment reviews and reports on overall accuracy of the Fixed Asset Register. To Manage the Fixed Asset Verification within a set time frame.  Contributes to continuous improvement initiatives and supports the Fixed Asset Accounting team when required. 

Key Accountabilities:

• Implementing the asset verification cycle for both SA
• Provide guidance to the Fixed Asset team and the business with respect to Fixed Asset verification processes.
• Apply rigorous project management and coordinate the  verification cycle of all assets and maintain records of all documentation - e.g. Deed documents, motor vehicles registration documents, etc.
• Working across businesses with verification agents and a wide stakeholder list to achieve verification results
• Responsible  for the integrity of the FAR, and being kept up to date as a result of all asset disposals, transfers, impairment reviews and strategic joint ventures and acquisitions, etc.
• Maintain and prepare verification templates and documentation for actual physical verification.
• Update the Fixed Asset Register (FAR) in line with verification results by collating and compiling verification feedback, and updating the FAR accordingly.
• Co-ordination of the results of verification with Fixed Assets Lead Accountant as it relates to non-existence and/ or impairments, and recommendations potential write on/write off as a result of verification findings, ensuring & maintaining accuracy  of FAR.
• Serve as the SPA for verifying assets and providing assurance i.r.o.existence and accuracy of assets on FAR for strategic growth or disposal projects and for quarterly Balance Sheet Integrity Purposes.
• Ensure compliance with the Group Reporting Manual (GRM) and International Financial Reporting Standards (IFRS), as it relates to, inter alia, transferring of Fixed Assets, accurate reporting of potential impacts on the P&L,  and revaluations and impairment.
• Subject Matter Expert for Fixed Asset verification and associated processes. Benchmark processes against other operating companies and ensure best practices are implemented in SA.
• SPA for interface with business partners, internal project teams and internal/external audit partners for all matters relating to Fixed assets.
• Update monthly Process Performance Indicators (PPI’s) as it relates to verification, as well as other key FA metrics
• Interface with Internal control and external audit to ensure close out of audit action items.
• Review of Dry/Idle sites as part of impairment review process to manage changes to the Retail portfolio
• Provide business LT, GBS LT, Internal Control with insights into potential control breakdowns, non-compliance, and risks to Fixed Assets
• Co-ordinate the Fixed asset Clearance pack for review and update slides where necessary.
• Review asset base and report asset impairments
• Support A&O with assets purchased in bulk – maintain control of assets
• Support the FA team with ad hoc activities to maintain team capacity activities such as ; retrieval / sanction requests, capitalisations, BSI
• Support / Own FA projects, analysis and reporting.
• Assist with period end close for fixed asset accounting – journals relating to impairment, disposals, scrapping, etc. and reconcilations of Asset Proceeds accounts and profit/loss on disposal of assets.

Job Holder Requirements:

Essential Education

• B.com or similar qualification in accounting

Essential Experience

• Fixed Assets/PPE experience in a corporate environment
• Minimum of 5 years work experience in an accounting role
• Experience overseeing multiple activities and tasks
• Experience in project management

Competencies:

• Demonstrated knowledge of best practice in Fixed Assets Accounting
• Proven track record of working effectively within a team-based environment, including managing others to deadlines (delivery through others is key)
• Strong interpersonal and communication skills
• Self motivated individual with the ability to work with minimal supervision
• Ability to seek out CI opportunities - standardise, simplify and reduce complexity
• A good understanding of the downstream business (oil industry)
• Understanding the basic functionalities of various systems  as they relate to fixed  assets