Jobs at Excellerate JHI

Main purpose / objective of the position:

• Inspection of buildings, management and control of service- and maintenance contractors, management and control of tenant installations and execution of building relevant activities as predetermined by Property
• Manager and Centre Manager

Decision making authority:

• Decisions are based on knowledge of theory and systems. Required to choose from a limited array of systems. Required to choose from a limited array of routines or rules at his / her disposal. Works within a specific prescribed policies and guidelines.

Experience / Education:

• A minimum of 3 years’ experience in Facilities / Operations Management. Minimum qualification Grade 12. Electrical, Mechanical or Construction background and Technical skills would be a recommendation.

Skills required:

• Quality/standards awareness and implementation, Basic contract management, Co-ordination Skills, Business Writing Skills, Financial / Numeracy Skills, Call & Query Analysis, Computer Literacy - MS Office (Word, Excel and Outlook), Windows NT, Nicor.

Knowledge required:

• In depth knowledge of GPS lease conditions including house rules, knowledge of housekeeping principles, Advanced technical knowledge, knowledge of Company policies and procedures, Administration principles and reporting, Working knowledge of statutory requirements, Knowledge of cost budgeting and control.

Competencies required:

• Customer & Quality focus, Methodical, Teamwork and Co-operation, Problem solving & Decision making, Financial & Business Acumen, Communication (on higher level); Tolerance for Stress, Assertive, Drive and Productivity

Major drivers of work volume:

• Geographical spread of buildings; Grading and complexity of buildings; Tenant and customer profile; Level of Mechanical / Electrical Complexity; Rental Levels; Management complexity & intensity.

Interface / relationships with:

• Internal: Property / Centre Manager, Lease Administrator, Debtors Administrator, Handyman
• External: Contractors, Landlord, Tenants

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About the role

• Join our company where you will play an important role in positioning finance as a strategic business partner. Your responsibilities will center around enhancing finance’s influence in decision-making processes, overseeing financial operations and delivering insightful reporting to clients.

What you will bring

• Minimum BCom with Accounting III or equivalent qualification.
• CPA or CA qualification will be advantageous.
• At least 3-5 years of relevant working experience in accounting or finance roles, ideally within the property management or real estate industry.
• Proficiency in SAP and MS Office Suite, particularly Advanced Excel, Intermediate Word, and Outlook.
• Strong organizational abilities with attention to detail.
• Proven ability to prioritize tasks and meet deadlines effectively.
• Experience in complex financial analysis and reporting.
• Thorough understanding of financial policies and procedures.
• Familiarity with capital expenditure processes and management.
• Proficient in tax principles, including VAT, and their application.
• Sound understanding of International Financial Reporting Standards (IFRS).
• Analytical mindset with a strategic approach to financial management.
• Strong interpersonal and communication skills for effective collaboration across teams.
• Commitment to maintaining confidentiality and integrity in financial matters.

What you will be doing

• As an important member of our team, you will undertake a variety of responsibilities crucial to the smooth operation and financial oversight of our property management division. Key duties include:
• Management Packs: Preparation and distribution of comprehensive management packs containing financial reports and analyses.
• Balance Sheet Reconciliations: Ensuring accuracy and completeness of balance sheet accounts through regular reconciliations.
• Accruals Quarterly: Managing accruals to accurately reflect financial obligations and expenses.
• Close Off Checks: Conducting thorough checks to ensure timely and accurate financial period closings.
• Ad Hoc PM & AM Queries: Addressing and resolving queries from Property Managers and Asset Managers promptly and effectively.
• Income Statement & Utility Reports: Compiling and sending out income statements and utility reports to stakeholders.
• Post Clearance Journals: Processing journals to adjust accounts as per clearance requirements.
• Assisting PM Annual Budget: Supporting Property Managers in annual budget preparation and uploading onto the system.
• Bank Reconciliations: Performing regular reconciliations to ensure accuracy between bank records and financial statements.
• VAT Calculations and Submissions: Managing VAT calculations and timely submission in compliance with regulatory requirements.
• Cash Management: Overseeing cash flow to ensure liquidity needs are met and optimizing cash balances.
• Ad Hoc Landlord Queries: Addressing queries from landlords regarding financial matters as they arise.
• Close Off Reports: Compiling and finalizing detailed reports to conclude financial periods accurately.
• Contract Fees: Managing and processing contract fees in accordance with agreements.
• Loan Balancing (Monthly): Conducting monthly checks and adjustments related to loans, ensuring accuracy and compliance.
• Cash Summary Reports: Generating and distributing concise cash summary reports for management review.
• Management Fee Transfer: Facilitating the transfer of management fees to external stakeholders as required.
• Credit Vetting: Conducting credit vetting processes across all relevant transactions.
• Audit Queries: Addressing and resolving queries from auditors to ensure smooth audit processes.
• Submission of Income Statements & Utility Reports: Timely submission of accurate income statements and utility reports to relevant parties.
• Attend Utility Meetings: Participating in utility meetings as necessary to discuss financial aspects and provide insights