Jobs at The Prestige Cosmetics Group

• The Sales Administrator is responsible for providing comprehensive administrative, reporting, and coordination support to the National Sales teams. This role ensures accurate sales reporting, commission and incentive management, marketing activity tracking, and efficient coordination of meetings, travel, training, and retail support activities. The position requires strong Excel skills, attention to detail, and the ability to manage multiple stakeholders and deadlines.

Key Responsibilities

Sales Administration & Reporting

• Prepare and manage sales reports, weekly/monthly reports
• Assist, maintain and update national sales target structures
• Calculate and manage commissions, incentives, RTVs, retailer rebates, and related payments
• Maintain trade books, BC books, and independent order records
• Process agent tester orders and track/execute tester conversions with brand
• Manage sample split allocation and related documentation

Marketing & Retail Support

• Track and report on marketing activities, centre court activations, and promoter activity
• Manage promoter bookings
• Maintain marketing activity trackers and consolidated marketing feedback
• Update visual merchandising files and manage snag lists
• Coordinate promoters and support marketing initiatives across retail environments

Coordination & Administration

• Record and distribute sales meeting minutes
• Coordinate training attendance and maintain training records
• Manage travel itineraries and meeting room bookings
• Maintain staff master records and support payroll administration
• Act as backup or substitute support (Phakamani substitute duties, where applicable)

Data & Systems Management

• Maintain accurate and up-to-date records across all sales and marketing systems
• Ensure Excel-based trackers, reports, and files are maintained with high accuracy
• Support payment processing related to incentives and marketing activities

Skills & Competencies

• Strong Excel proficiency (reporting, tracking, reconciliation)
• Excellent organizational and administrative skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Strong communication and coordination skills
• Ability to work collaboratively with sales agents, marketing teams, and retailers

Experience & Qualifications

• Previous experience in sales administration, marketing administration, or a similar role
• Experience working with commissions, incentives, and sales reporting is advantageous
• Exposure to retail, FMCG, or field sales environments is beneficial

Deadline:28thFebruary,2026

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Purpose of the Role

• The purpose of the role is to provide an exceptional client experience to maximise sales and profitability; to ensure that operating standards are executed and maintained, and to build and enhance the retailer brand image.

KEY RESPONSIBILITIES

MAXIMISE TURNOVER, PROFIT AND PRODUCTIVITY

• Achieve monthly and annual sales targets
• Assist in setting up and driving sales at events/launches/retailer activities
• Provide feedback on sales/customer related issues or concerns timeously

BRAND MANAGEMENT

• Monitor competitor activity, stay up to date with current industry trends
• Ensure that hygiene and safety standards are maintained according to retailer requirements at all times
• Adhere to and maintain brand standards at all times

STOCK MANAGEMENT, MERCHANDISING AND STORE OPERATIONS

• Ensure that stock is merchandised according to merchandising guidelines
• Report out of stocks to line manager daily to drive sales and maintain an exceptional client experience
• Stock administration, stockloss prevention, stock level control and management
• Implementation and adherence to operating procedures and policies at all times
• Asset control and security
• Point of sale

CUSTOMER EXPERIENCE

• Provide an exceptional and consistent client experience to all clients
• Uphold and reinforce the Client journey and experience standards
• Build relationships, loyalty and inspire confidence in clients by providing fragrance recommendations
• Use expert knowledge and skills when demonstrating fragrances to clients
• Share fragrance tips, expert knowledge, current trends and provide customers with a personalised, educational experience
• Drive increased customer data base (attraction of NEW customers)

TEAMWORK

• Work in collaboration with other colleagues and stakeholders to ensure a harmonious working environment, contribute to the execution of the overall sales operational plan, participate in and support all events and hold each other accountable
• Support and assist new team members with onboarding and orientation
• Ensure that exceptional; consistent standards are maintained
• Live the company values; conduct oneself with integrity at all times

ADMINISTRATION

• Daily tracking sheets/reports completed and submitted as required
• Implementation of CRM processes
• Retail reports and updates as required

COMPETENCIES

• Deciding and Initiating Action
• Working with People
• Relating & Networking
• Adhering to Principles and Values
• Persuading and Influencing
• Planning and Organising
• Delivering Results & Meeting Customer Expectations
• Coping with pressure and setbacks

REQUIREMENTS/QUALIFICATIONS

• Matric certificate
• At least 2 years cosmetics/fragrance experience within a retail environment
• Must be able to demonstrate retail knowledge and current industry trends
• Must be a team player, an active learner and problem-solver
• Must be willing to work weekends and shifts as required
• Must have own transport

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Purpose of the Role

• The purpose of the role is to provide exceptional client experience to maximize sales and profitability; to ensure that operating standards are executed and maintained and to build and enhance the NARS brand image. This description is not all inclusive of the responsibilities.

KEY RESPONSIBILITIES

MAXIMISE TURNOVER, PROFIT AND PRODUCTIVITY

• Achieve monthly and annual sales targets.
• Focus on the make-up axis as a key driver
• Assist in setting up and driving sales at events/launches/retailer activities once certified by NARS
• Provide feedback on sales/customer related issues or concerns timeously.

BRAND MANAGEMENT

• Monitor competitor activity, stay up to date with current industry trends.
• Ensure that hygiene and safety standards are maintained according to brand requirements at all times.
• Adhere to and maintain brand standards at all times.

STOCK MANAGEMENT, MERCHANDISING AND STORE OPERATIONS

• Ensure that stock is merchandised according to merchandising guidelines.
• Report out of stock to line manager daily to drive sales and maintain an exceptional client experience.
• Execution of all responsibilities with regards to stock administration, stock loss prevention, stock level control and management.
• Implementation and adherence to operating procedures and policies at all times.
• Ensure adherence to asset control and security procedures.
• Execution of all responsibilities with regard to point of sale.

 CUSTOMER EXPERIENCE

• Provide exceptional and consistent client experience to all customers.
• Uphold and reinforce the Customer journey and experience standards.
• Build relationships, loyalty and inspire confidence in customers by creating unique make-up looks.
• Use expert makeup skills when demonstrating products to customers.
• Share make-up tips, expert knowledge, current trends and provide customers with a personalized, educational experience.
• Drive increased customer database (attraction of NEW customers).
• Implementation of CRM processes and procedures.

TEAMWORK

• Work in collaboration with other colleagues and stakeholders to ensure a harmonious working environment, contribute to the execution of the overall sales operational plan, participate in and support all events and hold each other accountable.
• Focus on make-up axis, however, still maintain a BC role in fragrance to achieve brand targets as set out by the company
• Support and assist new team members with onboarding and orientation.
• Ensure that exceptional; consistent standards are maintained.
• Live the company and brand values.

ADMINISTRATION

• Complete daily tracking sheets/reports and submit as required.
• Provide retail reports and updates as required.
• Assist the Store Manager and Assistant Manager as required.

COMPETENCIES

• Deciding and Initiating Action
• Working with People
• Relating & Networking
• Adhering to Principles and Values
• Persuading and Influencing
• Planning and Organizing
• Delivering Results & Meeting Customer Expectations
• Coping with pressure and setbacks

REQUIREMENTS/QUALIFICATIONS

• At least 3 years’ cosmetics experience within a retail environment
• At least 3 years’ advanced make- up experience
• Certificate in Make-Up is compulsory
• Must be able to demonstrate expert knowledge and current industry trends
• Must be a team player, an active learner and problem-solver
• Must be willing to work weekends and shifts as required by the retailer
• Must have own transport

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Main Purpose of Job

• Processing of shipments as they arrive at the DC and producing gifts on brand requests.             

Roles and Responsibilities

• To receive (off load) shipments when arriving at the DC
• To check shipments paperwork on arrival
• Identify problems with shipments – torn wrap, broken pallets
• Report shortages or overs to the Receiving Supervisor
• To produce/make up gifts on brand requests - productions
• To label stock with correct information.
• RF scanning of received shipments.
• Packing & unpacking of boxes
• Housekeeping – cleaning work area.
• Carry out assigned duties and responsibilities in line with company policies and procedures
• Manage day-to-day tasks related to the role efficiently and accurately
• Coordinate with team members and other departments to achieve organizational goals
• Maintain proper documentation, records, and reports as required
• Ensure deadlines and quality standards are consistently met
• Identify issues and propose solutions to improve processes and performance
• Communicate clearly with supervisors and colleagues
• Comply with workplace safety, confidentiality, and ethical standards

Skills & Competencies

• RF scanning
• Strong organizational and time-management skills
• Good communication and teamwork
• Ability to work independently with minimal supervision
• Problem-solving skills for handling discrepancies

Systems knowledge

• RF knowledge advantageous

Personality Attributes

• organised
• assertive
• attention to detail
• ability to work independently

Education & Qualifications & Experience            

• Matric
• Previous experience in warehouse receiving, inventory, or logistics is preferred
• Basic knowledge of inventory control and documentation
• Ability to read and understand purchase orders and delivery documents
• Good attention to detail and accuracy
• Ability to lift and move goods as required
• Basic computer skills are an advantage
• Advantage: Valid Hyster license

Deadline:5th March,2026