Jobs Available at DHL Supply Chain

General Responsibilities

• Ensure accurate control of inventory up to and beyond the KPI levels expected by the customer and DHL.
• Plan and manage all stock counts and audits of inventory.
• Develop & maintain effective inventory process, incorporating warehouse management systems and OMS principals.
• Produce accurate stock Key Performance Indicator reports, analyse and recommend changes to Standard Operating Procedures to enhance accuracy and operational effectiveness.
• Put in place procedures to monitor and minimise stock losses.
• Daily recons on storage types and ensure that inventory team meets daily targets.
• Monitor all stock movements within warehouse and ensure report on issues.
• Constant communication with operational team.
• Train team members to ensure that inventory control procedures are fully implemented.
• Implement procedures to maintain cycle counting and perpetual inventory.
• Understand DHL's stock loss contractual liability and ensure any potential risk is effectively mitigated.
• Produce timely and accurate management information & reports as required.
• Manage and motivate inventory team - ensure adequate inventory team cover available across all operational shifts.
• Ensure OMS principals are followed and complete relevant activities, i.e. bi-weekly one to ones with team.
• Lead the reporting and reconciliation of any stock mock or actual recalls and ensure quality and client receives accurate feedback while accounting for the physical stock with GRA team.
• Ensure relevant validations are done and drive continuous improvement within the team.
• Control of team budgeted hours and costs.

Specific Skills/Experience

• Relationship management/cultural appreciation
• Negotiation Skills
• Acquisition appraisal and management
• Project Management
• Language - Fluent English
• Excellent communication skills
• Analytical approach to problem solving
• Process management skills
• Presentation skills - preparation and delivery
• Process management skills
• Microsoft Office - Excel

Education / Qualification / Certification Requirements

• Grade 12 (Matric)
• Experience of working within budgetary constraints
• Fully computer literate (MS Office Advanced, SAP)
• 3-5 years’ experience of working in inventory and warehouse environment
• Knowledge of logistics market trends, opportunities and challenges
• Strategic tools/techniques approaches and strategy determination

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Key Responsibilities

• Maintain Minimum Safety Standards (MSS) at 100%
• Manage and maintain ISO 14001, ISO 45001 & ISO 22001 standards, ISO 13485.
• Manage and maintain regulatory requirements associated with the QMS.
• Establish Safety Committees and arrange compliance meetings.
• Implement and maintain all Quality Management related standards (ISO 9001, Good Warehousing Practices)
• Implement and maintain Quality required documents (Quality Manual, SOP's, WI'S, Forms etc.).
• Lead and maintain all CAPA, Change Control, Supplier Management and Training Programmes ensuring it is in compliance with GWP.
• Manage and control of contract service providers for Pest Control, Cleaning Services and Temperature Monitoring Services.
• To ensure full compliance and implementation to all client Quality standards.
• Collate details of location safety incidents and report them using approved platforms (LOGICS) within 48hrs.
• Assist country safety function in the preparation for and the completion of safety related inspections and audits (internal/external).
• Ensure that the 12 Global Safety-First Rules and the 5 Driving Safely Rules are embedded into the workplace
• Country HSE Manager
• Provide general safety information and awareness training to location workforce.
• Liaise with Site Management and the workforce to ensure that 2 way communications is maintained on safety related issues.
• Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed.
• Uses Behavior Based Safety techniques to engage with the workforce when appropriate.
• Act as the validator for Hazard and Near Miss Incidents input into Logics.
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy.
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months.
• Prepare the plan for periodic audit when needed and assist in its conduct.
• Assist in investigations into Business Continuity Incidents where appropriate.
• Manage the supplier during the surveys/interventions (request permission, deliver work area, control at the end of the works).
• To conduct SHEQ induction and training of all new employees, contractors and visitors.
• Liase with Third Party Contractors, Clients and Customers regarding Quality Management.
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically.
• Develop and maintain a Document Control System.
• Internal audits and support documentation must be kept as quality records.
• Ensure that deviation reports compiled and signed off.
• Revise the needs Analysis and Training Matrix.
• Continuous Quality Improvement: Ensure that CAPAs (Corrective Action and Preventative Action) are developed and implemented.
• Monitor and evaluate implementation of CAPAs.
• Liase closely with Client Quality Assurance Lead.
• Submit weekly/monthly progress reports for Change Control /CAPA and Deviation Reports.
• Ensure involvement in any decision to quarantine or dispose of returned, rejected or falsified products.
• Ensuring awareness of customer and quality requirements throughout the organization.
• Work in collaboration with the variance relevant Acts and operational requirements.
• Recording of PPE issues and monitoring their use.
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically.
• Managing Customer complaints.
• Ensure all KPIs are met.

Process

• Assist with / implement safety documented processes and procedures at location / country.
• Complete / assist with safety awareness and safety training at location / country.
• Assist with any safety related audit items.
• Ensure that the Safety incident reporting procedure is in place.
• Complete / assist with implantation of safety standards with sub-contractors and any new projects.
• Assist on the procurement and commissioning of any Accelerated Digitalization equipment at the location.

Divisional and Functional Experience

• Preference for 2 year minimum experience in division.
• Basic knowledge / understanding of safety requirements and concepts.
• Experience in environment, health & safety & quality departments.
• Experience in working across multiple sites (preferential)

Education / Qualification / Certification Requirements

• IOSH Managing Safely course or Country equivalent.
• SAMTRAC/NEBOSH/NOSA
• Matric / Grade 12
• HIRA
• HACCP
• Proactivity and costs attention.
• Dynamic and goal orientated.
• Able to collaborate with Site Manager.
• Capable of adapting physical observations on the shop floor in quick solution by cooperation with Facility Manager.
• Basic knowledge of technical laws and warehouse systems.