Jobs Available at H Systems (Pty) Ltd

KEY PERFORMANCE AREAS

• Warehouse Control.
• Distribution Control.
• Receiving Control.
• Administration.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

WAREHOUSE CONTROL

• Control receiving, picking, packing and distribution processes effectively.
• Control day-to-day operations of the warehouse to achieve departmental objectives and targets.
• Ensure that all active stock takes have been finalized and closed by COB daily.
• Assist with the scrapping process as required.

DISTRIBUTION CONTROL

• Control logistics function, ensuring all orders are dispatched timeously, including:
• Manage freight forwarders and ensure timeous collection from couriers.
• Loading of Freight Forwarders Waybills.
• Pre alerting the Freight Forwarders controllers, and the necessary staff, of what waybills are leaving.
• Assisting with the tracing of waybills for Freight Forwarders.
• Collect outworks from suppliers as required.
• Control dispatch quality, delivery times, transport costs and efficiency.
• Ensure all picking slips are attended to timeously.
• Prepare goods for dispatch.
• Monitor, count & inspect the dispatching of goods to ensure orders are dispatched accurately.
• Loading / offloading of vehicles.
• Ensure dispatch accuracy as per picking slip, on time and in full.
• Execute the most efficient and accurate loading and dispatching of all orders, as per picking slips.
• Ensure IBTR’s (Inter-Branch Transfers) are completed as per company procedures.
• Ensure adequate staffing requirements.
• Ensure all stock being dispatched is wrapped and compliant to wrapping SOP.
• Assist with driving responsibilities, including driving a company vehicle, if hold a valid driver’s license.
• Comply with all traffic laws and follow safe driving practices while operating a company vehicle.
• Loading and unloading deliveries.
• Maintain accurate records of deliveries and ensure all relevant paperwork is signed and returned.
• Provide excellent customer service.
• Conduct vehicle inspections weekly.
• Ensure vehicle inspection checklists are completed accurately.
• Report any deviations immediately to the Warehouse Supervisor.
• Ensure vehicle is always clean and presentable.

RECEIVING CONTROL

• Ensure all deliveries are received, checked, and confirmed correctly and timeously.
• Receiving all stock delivered from a supplier or a return from a customer.
• Ensure stock received via containers are correct and meets company quality standards.
• Ensure that the stock colours match company standards.
• Monitor, count & inspect the unloading of goods into the receiving department on delivery day.
• Check and verify shipping records, manage queries on shipping shortages or surplus timeously.
• Ensure documented quality checks is completed on each shipment and review accordingly.
• Ensure all packaging meets company standards and comply with Quality plans.
• Ensure all boxes are correctly labelled.
• Report any quality deviations to the Warehouse Supervisor.
• Report all damaged stock/incomplete transfers to the Warehouse Supervisor immediately upon discovery thereof.
• Ensuring that all stock is correctly and neatly located and binned.
• Ensure stock is binned timeously.
• Ensure bins are tidy, always have bin numbers and stock labels.
• All stock in bins to be neatly wrapped to prevent damages.
• Ensure all stock are packed into correct bins as per company procedures.

ADMINISTRATION

• Always ensure effective warehouse administration:
• PODs submitted to Admin timeously.
• All dispatch and receiving paperwork are completed accurately.
• Ensuring that Forklift drivers keep the forklift hours register up-to-date.
• Communicate labour requirements to Line Manager in advance, to ensure planning for stringent dispatch requirements.
• Control packaging material and box stock to always ensure sufficient stock levels.
• Ordering of packaging material for the branch.
• Determine packaging requirements for the Distribution Centre.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Take reasonable care for the health and safety of themselves of other persons.
• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety processes.
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Always maintain high standards of housekeeping.
• Ensure PPE is always worn in the warehouse.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

Requirements

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.
• Valid Motor Vehicle Driver’s License.

EXPERIENCE

• 1 years’ experience in a similar position.
• 3 years’ experience in an operations / warehousing environment.

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MAIN RESPONSIBILITIES

VEHICLE MAINTENANCE

• Conduct vehicle inspections weekly.
• Ensure vehicle inspection checklists are completed accurately.
• Report any deviations immediately to the Warehouse Supervisor.
• Ensure fuel consumption is achieved as per company standards.
• Ensure vehicle is always clean and presentable.

LOADING, DRIVING & OFFLOADING VEHICLE

• Assist with packing and load product onto vehicles according to company specifications.
• Verify quality of products loaded onto vehicle.
• Ensure correct stock is loaded onto the vehicle as per the Invoice.
• Ensure goods is properly secured on the vehicle.
• Efficient delivery of orders to customers on assigned routes, on time and in full.
• Ensure effective route planning.
• Maintain accurate records of deliveries and ensure all relevant paperwork is signed and returned.
• Complete trips sheets as per delivery requirements and ensure authorisation before departure.
• Obtain delivery confirmations from each customer and ensure PODs are signed according to requirements and submitted to admin office daily.
• Offload product at customer site as per client requirements.
• Pre-load vehicles for next –day deliveries.
• Collect outworks and credits as required by the needs of the company and complete all required paperwork accurately.
• Ensure Credits Return Slip Voucher is completed and signed accordingly.
• Always ensure adherence to Road Traffic Act.
• Comply with all traffic laws and follow safe driving practices while operating a company vehicle.
• Report any traffic offences to the Warehouse Supervisor immediately.
• Ensure driver’s license and PrDPs are always valid.

CUSTOMER SERVICE

• Communicate effectively with dispatchers, team members, and customers to ensure smooth operations and timely deliveries.
• Market H Systems products to current and new potential customers.
• Ensure adherence to customer site regulations.
• Communicate potential sales opportunities with customers to the Branch.
• Provide excellent customer service and represent the company in a professional and courteous manner during deliveries.

WAREHOUSE ASSISTANCE

• Assist in the warehouse as may be required by the operational needs of the company.
• Ensure effective wrapping of the product according to company procedures, to ensure protection of the product.
• Ensure that all stock is correctly and neatly located, binned, and always displayed.
• Conduct stock counts, as required.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Take reasonable care for the health and safety of themselves of other persons.
• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety processes.
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Always maintain high standards of housekeeping.
• Ensure PPE is always worn in the warehouse.
• Ensure vehicles are always clean.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.
• Valid Code 10 (C1) driver’s license & PrDP.

EXPERIENCE

• 3+ years’ experience in a similar position.
• 3 years’ experience in an operations / warehousing environment.