Latest Job Opportunities at Astron Energy (Pty) Ltd.

Introduction

• Directs and controls the Planning and Scheduling Team to ensure that all planning and scheduling activities related to routine maintenance and Reliability & Maintenance projects (Replace in Kind, Engineering Works Requests, Integrity Threat Repair, On Stream Inspection, On Stream Turnaround & Inspection) are planned and scheduled to support execution in line with operational needs and Project Manager’s requirements. Is responsible for reviewing and identifying cost saving opportunities to meet or beat the annual maintenance budget of approx. R400MM.

Short Cycle Planning (Routine Work)

• Is part of the YTT (Yesterday/Today/Tomorrow) daily meetings for the schedule attainment through the management of KPIs (Key Performance Indicators), EWOs (Emergency Work Orders) and Backlogs. Leads and provides direction of the re-prioritization of work to minimize the effect of schedule break-ins. Reviews the refinery consolidated long-term schedule and align the priorities and resources with the stakeholders. Communicates progress timeously to stakeholders. Leads and coordinates the work activities with the Planners to ensure that all services required for the execution of work are built into lookahead plans and schedules. Plans to be developed ahead of time (4 weeks, 4 months) that ensures the efficient utilization of resources and cost management. Builds strategic relationships with internal and external stakeholders to improve integration in supporting the work process. Identifies opportunities and drive improvements that result in efficient workflow and execution based on data of trends and KPI’s. Review and recommend improvements of the work process and amend procedures as required. Reponsible for review and updated maintenance work packs. Reviews the cost related to maintenance and present data that supports repair/replace options for key equipment.  

Long Cycle Planning (Projects, onstream turnarounds and R&M Capital projects)

• Lead and direct the Lead Schedulers in prioritizing projects with Operations and the discipline Lead’s, and with the Area Maintenance Leads and Maintenance Specialist, develop the in scope cost and schedule. Accountable for the P6 plan and schedule development where required through the Lead Schedulers including on-stream T&I’s repair recommendations and RIK’s and small maintenance capital projects.

Leadership & Supervision:

• Exhibits strong leadership skills to optimize team performance. Identify team gaps, upskill, and develop succession plans that support business requirements. Gives pin-pointed feedback to the supporting R&M department Leads that supports work process functionality. Manages individual performance through the Company Performance Management Process (PMP),
• Executes Loss Prevention System (LPS) Supervisor Stewardship functions, which includes Loss Prevention Self-Assessment (LPSA) audits, Loss Prevention Observations (LPO), Loss Investigations (LI) and Near Loss Investigations (NLI). Fosters and promotes Incident & Injury Free (IIF) behaviors within the team to achieve the Refinery vision.
• It is a requirement of this position to hold, and therefore accept, an appropriate appointment in terms of the Occupational Health and Safety Act No 85 of 1993 (‘OHSA”), in terms of which you will assist your Departmental Manager / Head in the execution of the duties and responsibilities, as contemplated in section 8 of the OHSA (or any amendments from time to time).

Preferred Professional Qualification and Certifications: 

• Tertiary qualification in Engineering
• Post Graduate Qualification in Project Management or similar
• Business Administration / Commercial Qualification advantageous.
• Active Planning & Scheduling certification advantageous
• Work Experience:  8 - 10 years of Petrochemical or Manufacturing industry
• Petro-Chemical Planning & Scheduling experience, preferably in SAP PM and Primavera (P6)
• Practical experience of work methods, procedures related to planning and maintenance
• Supervisory experience

Knowledge and skills:

• Strong analytical, troubleshooting, and decision-making skills
• Strong communication skills
• Solid knowledge of safe work practices applicable to Hazardous installations
• Solid understanding and application of Loss Prevention System (LPS)
• Working knowledge of Occupational Health, and Safety (OHS) Act and regulations.
• Proven ability to supervise, train and coach Planners and Schedulers
• In-depth knowledge of SAP Plant Maintenance (PM) module and Primavera (P6) as planning and scheduling tools
• Knowledge of other Inspection and Turnaround software packages and their link to SAP PM e.g. APM and STO Planner
• High proficiency in MS Excel
• Understanding of Petro-chemical plant and equipment
• Ability to read drawings

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Job Description

• Reporting to the Maintenance Workflow and Controls Lead, this role Supports Workflow and Controls deliverables by being accountable for key activities in the routine maintenance and project resources space.
• Supports Workflow and Controls deliverables by being accountable for key activities as detailed below:

MyTrack (Refinery wide)

• Responsible for updating the Refinery Track system with contractually agreed skills, labour rates, work schedules and agreements/work orders/projects associated with reimbursable contract labour.
• Sets up the Organisation in myTrack for the duration of the contract (as per agreement in place)
• Creates skills and assigns labour rates.
• Sets up material and equipment.
• Codes (Grouping) resources as per contractor
• Set up material and equipment rates.

Provides Track Administrator support to companies with less than 20 reimbursable resources which includes the following tasks:

• Assigning Agreements and Skills to resources
• Allocating resource clock hours (as per SACO) to applicable work orders/projects
• Approval/rejection of overrides based on supporting documentation and access control system.
• Routing allocations and overrides to relevant Astron manager for approval before processing.
• Storing records related to Allocations and Overrides for audit purposes.
• Generating Track report for company to use as supporting documentation for labour invoicing in Ariba.
• Verify if Purchase Orders are in place and valid.
• Monitor approvers/authorisers and make sure that all approvals are completed on time.
• Provides training and general assistance to the Contractor Track Administrators all companies with more than 20 re-inbursable labour resources on site.
• Reports.  Weekend support required during critical maintenance periods.

Administers the Manpower Plan on site and is responsible for the following tasks:

• Collating manpower forecasts from all Work Areas into Consolidated Manpower Plan
• Supports work area owners to present Manpower Requests to Manpower Steerco for approval and inclusion into Manpower Plan
• Verifying manpower requests information against active badges on Security System (SACO)
• Reporting anomalies between Manpower Plan, Manpower Requests and Active Badges
• Flagging existing users from the system when no longer required

Refinery Access Management

• Submit approved access for activation.
• Facilitates Manpower Steerco meetings twice a week.
• Collates and verifies data for meetings
• Creates slides for Manpower Steerco meetings
• Communicates decisions taken during Steerco meetings e.g. approved manpower additions and revoked access
• Manages and reports 14 & 30 day lookaheads for refinery access (Projects & Maintenance)
• Generates and shares daily early and mid-morning Currently onsite Manpower reports.

SAP Planned Maintenance (PM) administration (Refinery wide)

• SAP PM training for new employees
• SAP PM refresher training when required.
• Winshuttle bulk uploads – Functional Locations, Equipment
• Attaching new Tasklists to Maintenance Plans
• Winshuttle decommissions – Functional Locations, Equipment
• Verify if new Add/Change/Delete forms from Reliability Engineers, Technical Services Department conform to SAP PM standards/requirements.

Minimum requirements : 

• Grade 12 / N3 / NQF Level 4 Qualification plus 10 years’ experience in Refinery or similar industry systems-based data management, reporting and analysis.
• A National Diploma or B.Tech qualification in Data Analysis and/or Project Management will be an added advantage.

Work Experience: 

• Minimum 5 years Data Analysis and Reporting Experience, preferably within a Refinery environment (or similar industry).

Knowledge and skills: 

• Must be proactive in communicating with all customers, peers, stakeholders, and members of other organizations. Communicates in a clear, concise, understandable manner, both orally and in writing. Listens carefully and asks questions. Comfortable and competent in facilitating meetings. Stays accessible and approachable. Maintains professional demeanor in all situations.
• Good planning and organizing skills. Good understanding of Refinery systems, processes, and procedures.
• Capable of handling multiple requests at a time.
• High level computer literacy in Excel and PowerPoint is essential. Refinery systems-based knowledge (TRACK, SAP PM, OERI) would be an advantage.
• Organisation & Prioritization Skills – balancing of issues requiring quick, high-level analysis with those requiring greater depth.  Effectively managing multiple stakeholders.
• Analytical Thinking and Problem Solving with ability to deliver detailed and accurate work product.

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Job Description

• The purpose of this role is to manage and prepare the Retail Branded Marketer channel, strategic and tactical business plans together with reporting and review of management plans for full BM KPI tracking.

Key areas of responsibility for this role include:

• Overseeing and preparation of the Branded Marketer Business’ Business Planning process, stress-tested and rolled up by Branded Marketer,
• Driving the development of all BM tactical and turnaround plans, utilizing robust data and competitor insights (including diesel pricing) to identify the root cause and develop intervention plans,
• Working with the pricing team and all stakeholders, assume responsibility for the development of business and/or deal approval cases and assist the BM team with the approval process,
• Generate and provide detailed reporting and insights on BM performance (sales and margins) and the competitive landscape, highlighting areas of concern and opportunities for decision-making,
• Development of management reports,
• Provide financial and economic analysis,
• FreshStop validation – ensuring correct income calculation for AE as submitted by FreshStop versus BM submissions.
• Deal evaluation before going to pricing with the right deals for quick decision-making.
• Help deploy training programs and procedures from FP&A.

Professional Qualification and Certifications:

• Finance/Accounting Degree

Work Experience:

• Detailed understanding of the Fuel Enterprise Value chain
• Minimum 3 to 5 years Fuel Industry knowledge and experience
• Experience in financial reporting, budget management and financial forecasting.
• Experience with automation and data analysis advantageous.

Knowledge and skills:

• Ability to generate deep insights from analysing data.
• Development of reporting templates and business models
• Ability to gather market information from multiple sources, ability to analyze information to draw conclusions regarding competition and consumer/market trends.
• Strong financial and analytical skills.
• Advances MS Excel skill
• Good communication skills, both written and verbal
• Working knowledge of SAP
• Attention to detail and results driven.
• Good analytical and problem-solving skills.
• Be able to operate under stringent deadlines and work under pressure.
• Building and supporting teams
• Engagement and influencing skills operating at management level.
• Performance management
• Intermediate data visualisation tool experience (PowerBI/ tableau)