Latest Jobs at Aspen Pharma Group

Description

• Responsible for the accurate accounting, tracking, reporting, and governance of capital expenditure in line with IFRS, company policies, and internal control requirements.
• Ensures capital investments are appropriately approved, capitalised, depreciated, and reported while supporting effective financial decision making and asset management.

Requirements
Capital Expenditure Management

• Review, validate, and process CAPEX requests in accordance with approved budgets and governance frameworks.
• Track approved capital projects, commitments, and spend against budget
• Ensure all CAPEX is correctly classified, capitalised, or expensed in line with IFRS and company accounting policies.
• Maintain and update the fixed asset register, including additions, disposals, transfers, and impairments.

Accounting & Financial Control

• Perform monthly capitalisation, depreciation, and amortisation calculations.
• Reconcile CAPEX balances, fixed assets, and work-in-progress (WIP) accounts.
• Ensure compliance with internal controls, delegation of authority, and audit requirements.
• Support internal and external audits by providing accurate CAPEX and asset documentation.

Budgeting & Forecasting

• Support annual CAPEX budgeting and long-range planning processes.
• Monitor forecast vs actual spend and analyse variances.
• Provide insights on timing, cash flow impact, and return on investment for capital projects.

Reporting & Analysis

• Prepare monthly and quarterly CAPEX an fixed asset reports for management.
• Analyse capital investment performance and post-implementation reviews.
• Provide ad hoc financial analysis related to capital projects and asset utilisation.

Stakeholder Engagement

• Partner with Engineering, Operations, Procurement and Project teams to ensure accurate CAPEX tracking
• Support Project Managers with financial guidance on capital approvals, cost tracking and close out processes.
• Act as point of contact for CAPEX related financial queries

Background/experience

• 3 to 5 years experience in financial or management accounting
• Demonstrated experience managing CAPEX and fixed assets
• Experience in Manufacturing, Pharmaceutical or Engineering environment an advantage
• Working knowledge of IFRS, particularly IAS 16 (Property, Plant & Equipment)
• Bachelors degree in Accounting, Finance or related Field
• Professional qualification (CA(SA), CIMA, ACCA or equivalent preferred

Specific job skills

• Strong analytical and reconciliation skills.
• Sound understanding of CAPEX governance and internal controls.
• High attention to detail and accuracy
• Strong stakeholder management and communication skills
• Ability to work to deadlines in a fast-paced environment
• Advanced Excel skills; experience with ERP systems (e.g. SAP, Oracle) advantageous.

Competencies

• Offering Insights
• Maintaining Accuracy
• Managing Performance
• Interrogating Information

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Overview:

• To design, lead and deliver Aspen SA Operation’s OD & Talent strategy, ensure strong leadership capability and succession, and embed a high-performance, inclusive culture that supports the company’s strategic objectives. You will work closely with business leaders, HC Business Partners, and stakeholders to identify talent gaps, implement development programs, and ensure the organisation is future fit.

Organisational Development (OD)

• Lead OD strategies and interventions that enhance organisational effectiveness, agility, and culture alignment with Aspen’s purpose and values.
• Drive organisational design and restructuring initiatives to support business transformation and growth.
• Conduct culture diagnostics and develop action plans to embed desired behaviours and values.
• Partner with business leaders to manage change, drive engagement, and improve team effectiveness.
• Develop and implement employee engagement strategies and oversee engagement surveys, insights, and follow-up actions.

Talent Management & Succession Planning

• Design and execute Aspen South African Operations talent management framework, ensuring alignment with current and future business needs.
• Lead annual talent reviews, succession planning, and talent calibration processes.
• Identify critical roles and develop robust pipelines through talent analytics and workforce planning.
• Manage high-potential and leadership development programmes to build future-ready capabilities.
• Partner with business units to create personalised development plans and internal mobility strategies.

Learning and Leadership Development

• Oversee the design and delivery of learning strategies and interventions that build technical, professional, and leadership capability.
• Collaborate with HC and business leaders to identify learning needs and design blended learning solutions.
• Curate and manage leadership development programmes for different leadership levels (emerging, middle, senior).
• Track learning effectiveness and ROI through performance improvement and capability assessments.

 Performance Management

• Drive the performance management process, ensuring fair, consistent, and developmental application.
• Train and coach managers on goal setting, feedback, and performance conversations.
• Analyse performance data to identify organisational trends and inform talent decisions.

Diversity, Equity & Inclusion (DEI)

• Ensure OD and talent initiatives support DEI objectives and comply with relevant legislation (Employment Equity Act, etc.).
• Participate and lead transformation strategy implementation, ensuring inclusive hiring, retention, development, and progression of underrepresented groups.
• Monitor, report, track progress on EE and diversity metrics.

Metrics Reporting & Insights

• Develop and report on KPIs for talent & OD: e.g. talent pipeline health, succession readiness, turnover of high potentials, performance distribution, time to fill critical roles.
• Use HC analytics / dashboards to inform decision- making.
• Provide insights to leadership about risks, opportunities, trends in talent and organisation capability

Stakeholder Management & Coaching

• Coach, advise, influence line managers on OD / talent topics (succession, career paths, performance, feedback, etc.)
• Build strong relationships with leaders to understand business needs.
• Communicate OD / talent programmes effectively: build buy‑in, manage change, ensure clarity of roles & expectations.

Requirements:

 Background/experience

• An Honours degree in Psychology plus completion of an HPCSA-accredited BPsych Equivalent Programme (psychometrist) / Registered Industrial Psychologist or,
• Master’s in Industrial Organisational Psychology (HPCSA Registered Psychometrist)
• Minimum 5 - 8-years’ Human Capital experience in Organisational Development / Talent Management roles, ideally within FMCG, pharmaceutical or manufacturing, and unionised environments.
• 5 – 8 Years Experience leading leadership development, succession planning, organisational development and design, and change management initiatives.

Specific job skills

• 5 – 8 Years Proven leadership capability and managerial experience at a senior management level
• 5 – 8 Experience implementing succession planning, competency frameworks, performance management systems.
• 5 – 8 Years Experience with employment equity and/or transformation business processes.
• 5 – 8 Experience in conducting psychometric assessments using assessments, psychometrics, feedback tools.

Competencies

• Strong business acumen and strategic thinking.
• Excellent facilitation, coaching, and consulting skills.
• Ability to manage multiple stakeholders and influence senior leaders.
• Strong analytical and data interpretation capability.
• Exceptional communication and change management skills.
• Innovative mindset with the ability to design impactful people solutions.

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OBJECTIVE OF ROLE

• Will be responsible for managing Key Accounts via driving and implementing Key Account Operational Plans aligned to the Strategic and Tactical Business Portfolio Plans. The successful incumbent will be responsible for Pharmacy Wholesalers and Corporate Pharmacy Key Accounts. The Key Account Manager will be responsible for driving the achievement of the sales budget for the Consumer division, managing net revenue, operating income and trade expenditure. You will be required to collaborate and work cross-functionally and inter-departmental with Marketing, Sales, Finance, Supply Chain, Legal, Compliance and 3rd Party Logistics. Ensure the adherence to Aspen policies, systems and procedures.

KEY RESPONSIBILITIES

• Ensure all financial and non-financial objectives are achieved for Key Accounts as set by the Consumer Head in collaboration with the KAM Lead.
• Plan, implement, execute and monitor sales activities to drive performance on a national and regional territories.
• Be accountable and drive goals and objectives that are channel specific that include and not limited to Corporate Pharmacy, Retail and Pharma Wholesaler.
• Work closely with Finance and Debtors’ Team managing Operating Expenses and Debtors’ Management.
• Liaise with finance and legal department in coordinating and negotiation of trading agreements and expenditure tracking and management.
• Identify and develop new business opportunities in both sales channel and product portfolio.
• Ensuring all strategic negotiations become operationally visible through daily interaction and communication with sales, marketing teams and management.
• Prepare and manage budgets according to operational requirements and robust expenditure management.
• Monthly achievement & reporting on budgets
• Methods for improving customer services are proposed, developed and continuously updated.
• Ensure Aspen remains the partner of choice in key product categories.
• Implement improvement in services and products via execution of channel-specific tactics.
• Ensuring adherence to legislation, the Self-Care Association marketing Code and Aspen’s values, policies and procedures

Requirements

EDUCATIONAL REQUIREMENTS

• Matric
• A degree/ diploma / courses in relevant commercial/ healthcare environment (Advantageous)

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Min 3-5 years Sales / Marketing / Key Accounts management experience within the pharma industry
• Experience in setting and strategizing account budgets and tactics, including forecasting.
• Experience in customer negotiations i.e., Trade / Contracts etc.
• Strategic Market understanding and knowledge are essential.
• Substantial expertise and proven Customer Relationship Management
• Industry and market knowledge of FMCG landscape across various key account channels
• Knowledge of future trend analysis and strategic marketing
• Pharmaceutical industry experiences including laws (e.g., pricing, marketing) are essential
• Ability to gain product knowledge
• Knowledge of commercial and customer processes is very important
• Customer data analytics and use of customer tools
• Experience in P&L, Budgeting and Account Finance

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Planning, time management, budgeting, and forecasting
• Strategic thinking and entrepreneurial mindset
• Problem solving, trend analysis, and data-driven decision making
• Logical, enquiring, and commercially astute thinking
• Effective communication, negotiation, and leadership
• Strong customer focus, cultural awareness, and teamwork
• Self-motivated, proactive, and resilient under pressure
• High integrity, confidentiality, and commitment to growth

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OBJECTIVE OF ROLE

• The role undertakes responsibility for the pharmaceutical tasks within the quality management systems (QMS) function of the Quality department for Pharmacare Limited, ensuring QMS and company compliance with sound quality assurance (QA) principles and requirements, Aspen Group and Third-Party Alliance partner policies and procedures and in accordance with Good ‘X’ Practice (GxP) guidelines, The Pharmacy Act, Act 53 of 1974 as amended, the Medicines and Related Substances Act, Act 101 of 1965 as amended, and any other relevant legislation and guidelines relating to the import, export, manufacture, packing, testing, warehousing and distribution of medicines in South Africa and the Southern African Development Community (SADC), thereby ensuring that the products meet the intended quality, safety and efficacy standards and requirements as required of the marketing authorisation (MA) holding entity, Pharmacare Limited.
• To perform pharmaceutical tasks within the Quality department under the direction of the Quality Lead - Quality Management Systems. This includes the Quality Management System, Product Quality Review (PQR), Waste Management, Product Quality Complaints, Inspections, Self-Inspections, Trend Analysis, Risk Management, Training, and associated functions as per GxP and company Standard Operating Procedures

KEY RESPONSIBILITIES

General Operational Activities

• Execute daily tasks according to the relevant standard operating procedures and work instructions.
• Adhere to agreed Key Performance Indicators (KPIs)
• Support the continuous development and improvement of the Quality function while upholding the Aspen core values
• Operate computer systems by capturing data, printing standard reports, etc.
• Perform reconciliations of data.
• Update and maintain systems, databases and trackers
• Generate reports as per instruction.
• Collate data for ad hoc requests
• Verify and interpret the accuracy of data and audit documentation.
• Obtain the necessary signatures for all relevant documentation
• Manage and utilise resources effectively to keep processes cost effective
• Provide quality support for the SA and SADC Commercial, Supply Chain, Value Chain, and enablement functions (e.g. Regulatory, Finance), as it relates to QMS matters
• Maintain good relations and communications with all members of the team and respond politely and in a timely fashion to internal and external customers.
• Work with all members of staff to maintain and develop the positive progressive culture within Aspen.
• Display a professional attitude when responding to customers and responding to enquiries in a timely manner
• Manage projects as per guidance from the line manager and within agreed timeframes
• Provide regular feedback on progress of projects and highlight any issues that require the line manager’s attention
• Adhere to company policies and procedures
• Participate in training programmes
• Keep abreast of developments in best practice, and all QMS related activities
• Maintain a high and up-to-date level of QMS and therapy area knowledge by attending conferences, training courses, and reading relevant medical and scientific literature
• Any other duties as assigned by line manager or head of department
• Maintain templates and lists
• Maintain accurate filing and retrieval of documentation
• Perform any other administrative tasks relating to your work as and when required

Quality Management System

• Responsible for quality management system activities, including change controls, deviations, corrective and preventative actions (CAPAs), quality risk management and assessments, customer product quality complaints, annual product quality reviews, training, product recalls/withdrawals, self-inspections, internal/external audits of Pharmacare, regulatory intelligence and documentation such as standard operating procedures (SOPs)/work instructions and reports.
• Compile, review and update SOPs and related documentation (e.g. Work Instructions, standard forms, trackers and all relevant Quality Management System documents) related to work function to ensure compliance with the relevant Policies, Guidelines, Regulations and Contractual requirements.
• Identify and introduce new policies and procedures where necessary
• Review of processes (SOPs, Work Instructions, etc) to ensure continuous improvement and the updating of procedures/work instructions to align accordingly
• Write, review and approve quality documentation, including reports, and eQMS records.
• Assist with product recalls/withdrawals including mock recalls.
• Write, review, approve and update standard operating procedures, work instructions and associated documents.
• Respond to enquiries in a timely manner, giving advice on quality requirements.
• Assist with monitoring and reviewing the QMS, including change controls, deviations, investigations, CAPAs, effectiveness checks, quality risk assessments, product quality complaints, product quality reviews, self- inspections, external audit reports, regulatory inspections and SOPs.
• Conduct/assist with self-inspections including compiling the annual self-inspection schedule, compile the self-inspection reports, follow up on the progress of self-inspection findings, and corrective and preventative actions.
• Participate in regulatory inspections.
• Deliver internal training e.g. GxP training and SOP training
• Assist with root cause analyses, risk assessments, risk management and risk reporting
• Comply with Good Manufacturing Practice (GMP), Good Wholesaling Practice (GWP) and Good Distribution Practice (GDP) guidelines and regulations.
• Collaborate with the local Regulatory and Operations teams to ensure the appropriate flow of information and decisions.
• Collaborate with Pharmacovigilance, Medical Information and Compliance, Intellectual Property and Dossier Management, and other operational departments to always ensure audit/inspection readiness.
• Collaborate with the regional and global product quality teams, to seek advice, inputs and guidance, and work on any regional or cross-functional projects.
• Compile the quality trend report and quality systems management review report under the guidance of the Quality Lead – Quality Management Systems.
• Participate in QMS monthly and annual reviews
• Compile and update the site master file and quality manual.
• Renew the licenses for the marketing authorisation holder i.e., import and export licence and medical device establishment licence.
• Complete the risk and impact assessments of new/updated regulations, guidelines, policies, regulatory authority communications.
• Inform internal and external customers of new/updated regulations, guidelines, policies, and regulatory authority communications.
• Ensure ongoing Quality and QMS requirements and commitments, as per the latest regulatory authority and PICS and other relevant guidance, is fulfilled and maintained
• Change ownership for all assigned change controls and completion of action items
• Complete Change control, Change action, Deviation, Investigation, CAPA, Effectiveness check, and Audit Finding records in accordance with the requirements of the QMS Due dates

Product Quality Reviews

• Compile the PQR schedule based on a risk assessment.
• Compile PQR reports based on raw data provided by the manufacturer (when required).
• Review PQR reports compiled by the Business Supporter/Quality Management Systems Officer for accuracy and compliance to the dossier, technical quality       agreement and GMP requirements.
• Identify risks from PQR reviews, escalate such risks to management, and perform risk assessments where required.
• Identify appropriate CAPAs from PQR reviews, notify the relevant department/s to implement the CAPAs and ensure effectiveness check/s are performed.
• Propose and develop methods for improving PQRs.
• Maintain the PQR budget based on schedule

Product Quality Complaints

• Assist with customer product quality complaints in a timely and professional manner.Review the accuracy of customer product quality complaints recorded in the electronic quality management system (eQMS) within specific timelines.Liaise with the manufacturing sites to ensure that investigations are completed as per specific timelines and requirements.Obtain Pharmacovigilance evaluations for Customer product quality within the required timeframes.Perform a reconciliation of customer product quality complaints with internal and external parties.Review customer product quality complaint investigation reportsEvaluate corrective and preventative actions, that have been identified to address customer product quality complaints, for relevance and effectiveness.Identify and escalate any critical concerns that may result in a product recall/withdrawal to senior management.Perform a trend analysis of customer product quality complaints to ensure that the appropriate actions are taken.
• Initiate discussions with the relevant stakeholders where trends are observed with regards to customer product quality complaints to implement corrective and preventative actions.Generate reports of overdue complaint records and follow up with the manufacturing sites/s every two weeks.Assist in developing a robust internal process to handle customer product quality complaints and propose and develop methods for improving customer services.Train the relevant employees and third parties on the correct procedures to follow when managing customer product quality complaints.Maintain courier costs for complaint and replacement samples

Waste Management

• Facilitate the waste management process (sample destruction) under the guidance of the Quality Lead – Quality Management Systems
• Implement written procedures describing the process for waste management.
• Coordinate product waste destruction, in consultation with the Quality Lead – Quality Management Systems for products/samples
• Liaise with the waste destruction service provider/s relating to waste management requirements

Continuous Improvement

• Identify gaps within current processes, investigate the gaps and propose ways to close the gapsIdentify ways to streamline processes, resulting in greater efficiency and productivityGenerate accurate and easily retrievable information and statistics for the department

Requirements
EDUCATIONAL REQUIREMENTS

• Relevant Pharmacy Degree
• Registered with the South African Pharmacy Council

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 3 to 5 years’ experience in Quality in a GxP-accredited pharmaceutical environment, preferably in a marketing authorisation holding, distributor, wholesaler or manufacturing facilityExperience in Quality Management Systems requiredExperience in medicine legislation, related guidelines and codes of practiceExperience in Good Manufacturing Practice and Good Documentation PracticesComputer skills in MS Office suite and Adobe requiredA solid understanding of The Medicines and Related Substances Act 101 of 1965 (as amended) and regulations (South Africa)An understanding of SADC and member states’ laws and regulationsDeep technical knowledge of cGMP, cGDP, cGWP, ICH and PIC/s requirementsComprehensive knowledge of SAHPRA and SADC GuidelinesExperience with electronic quality management systems, and document management systems

SOFT SKILLS REQUIREMENTS

• Results and performance driven
• Sense of urgency – responding to issues and opportunities in a timely manner (Time management)
• Intellectual curiosity – willing to suggest and try new ideas
• Positive attitude and proactive approach to business tasks
• Excellent interpersonal skills
• The ability to communicate effectively (written and verbal) is essential
• Information seeking, effective problem solving and decision making
• Strong capabilities in logical reasoning
• A solutions provider
• Ability to work in a fast-paced international environment
• Accuracy and attention to detail
• Manage evolving deadlines effectively with regular feedback, updates
• Integrity
• Work ethic
• Ability to meet deadlines
• Analytical skills
• Service orientation
• Initiative
• Confidentiality
• Empathy
• Patience
• Influence
• Effective planning and organisation skills and ability to prioritize
• Customer focused – understands the needs and priorities of customers
• Project management skills
• Time Management
• Strong Administrative Skills
• Ability to multitask and strong proven follow-up skills is a requirement.
• Planning, organizing and communication skills.
• Excellent communication skills, including verbal and written proficiency in the English language