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About this Role

• This position collaborates internally with varying levels of our organization which requires excellent time management skills, attention to detail, and the ability to be persistent while communicating appropriately and effectively, Facilitate with internal stakeholders on the development of client-ready budgets for proposals and contracts. May draft strategic proposals and contracts.

Key Accountabilities:

Proposal Development:

• Receives and analyzes Requests for Proposals (RFPs) documentation including study protocol or synopsis and ensures all appropriate Subject Matter Experts (SMEs) are assigned and notified of the RFP.
• Facilitates the development of basic proposal preparation including the coordination of all key strategic and operational areas, preparation and review of proposal and budgets, while ensuring adherence to the Decisions Right policy.
• Prepares and modifies strategic proposal and budgets as appropriate to respond to RFPs and revisions, with assistance, based on SME feedback and proposal management staff.
• Manages the RFP process from receipt to delivery, including identifying potential RFP barriers and/or their risks for completion while identifying and implementing effective and efficient mitigation strategies.
• Obtains third party quotes as needed.
• Ensures proposal and budgets align with RFP, client specifications and communications, and internal assumptions.
• Ensure all documents and files are saved in the appropriate areas and keep all data updated regularly in systems used for metrics and Key Performance Indicator purposes.

Contract Development:

• Creates, and finalizes budgets and contracts in accordance with departmental SOPs/guidance/work instructions.
• Amend project budgets as required in partnership with the project and functional teams ensuring all information is included from all groups.
• Utilize all internal tools and reports to appropriately amend client budgets.
• Develop a contract strategy to create the contract plan for delivery and client signature with accountable team members.
• Provide quality client deliverables to strict deadlines ensuring the formatted client grid presents the proper rationale for the cost changes.
• Attend all relevant meetings and builds relationships with internal and external stakeholders.
• Proactively leads and facilitates client meetings as required to negotiate costs and terms by targeted client signature date.
• Prepare draft contract documents from Parexel templates per guidance and in conjunction with relevant departments as needed.
• Identifies contractual issues that require finance/tax/other internal stakeholder input and applies lessons learned to similar scenarios in new contracts.
• Ensure all documents and files are saved in the appropriate areas and keep all data updated regularly in systems used for metrics and KPI purposes.

Additional Tasks:

• Organize and manage time (e.g. Prepare sufficiently detailed handoff before taking time off, develop proposal and contract plans and structure work priorities / deliverables).
• Adhere to internal / external expectations and deadlines.
• Map client bid-grids with support as needed.

Skills:

• Good understanding of the different operational aspects of clinical study conducts in different regions across the world, which may be demonstrated by previous work experience in the industry.
• Strong analytical, time management and organizational skills with ability to perform several tasks simultaneously.
• Ability to perform work to meet deadlines work with support as needed.
• Strong problem-solving skills and ability to make effective, appropriate decisions when necessary.
• Strong understanding of when to bring in support or when to escalate difficult situations and interactions.
• Above-average attention to detail, excellent oral/written communication skills along with highly developed interpersonal and strong team orientated skills.
• Displays confidence interacting with all levels of staff.
• Ability to lead internal meetings.
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.
• Willingness to work in a matrix environment and to value the importance of teamwork.
• Fluent in written and oral English.
• Approaches work with a sense of urgency and a positive attitude.

Knowledge and Experience:

• Basic knowledge of proposals and contract management principles, contractual terms, pricing structures, pricing tools and data systems (e.g. Salesforce).
• Moderate knowledge of relevant software (Windows, Word, Excel, Outlook, Databases)
• Preferably two years of previous experience in project support, finance, contracting, or proposals in a CRO or similar environment. Previous experience in proposal development is a plus. Multinational and multicultural companies experience is also a plus.
• Ability to work from home (partially or full-time depending on job requirements).
• Ability to work irregular and/or extended hours as needed to meet the client’s proposal deadline.

Education:

• Bachelor’s Degree in Life Science, Business, Languages or equivalent combination of education and experience. MBA preferred.

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About this Role

• The Real-time Visual Analytics Specialist in Early Development Biometrics is responsible for designing, delivering, and maintaining interactive, study-level data visualizations that support Medical Data Review (MDR) and safety signal detection. Operating at the intersection of data science, clinical research, and digital enablement, this role ensures that visual analytics are aligned with Risk-Based Quality Management (RBQM) principles, defined Critical to Quality (CtQ) factors, and Medical Data Review Plans (MDRPs).

Required experience and skills which are essential to qualify for this role:

• Hold a Bachelor’s degree in life sciences, computer science, data science, bioinformatics, or a related field 
• Have 1-3 years of experience in clinical data, visualization, or analytics; or an advanced degree with 1-3 years of equivalent work experience 
• Proficient in tools including R Shiny & Git  
• Experienced with programming languages including R and tidyverse  
• Have a basic understanding of clinical trial data and common data structures (e.g., CRF data) 
• Demonstrate strong attention to detail, logical thinking, and an eagerness to learn visualization standards and clinical workflows 
• Show respect for cultural differences when interacting with colleagues in the global workplace 
• Communicate effectively in English, both in writing and verbally 

Preferred skills:

• Exposure to clinical or safety data structures and terminology (e.g., adverse events, lab results, dosing) 

Experience with: 

• R package development 
• R Teal 
• Developer experience with R shiny 
• Claud code 
• Familiarity with Risk-Based Quality Management (RBQM) concepts and their role in early development 
• Interest in visual storytelling and user experience in data interpretation 
• Ability to follow visual design templates and apply style consistency 
• Curiosity and willingness to learn visualization standards and workflows in a regulated environment 

Role KPA'S & day-to-day activities include:

The Real-time Visual Analytics Specialist will create standardized yet customizable data visualization templates and provide study teams with high-impact graphical tools to support early development decision-making. Will also serve as a partner and point of support for clinical scientists, offering training and ongoing consultation to ensure effective use of visual analytics in study workflows. With an eye toward scalability, compliance, and scientific relevance, the Real-time Visual Analytics Specialist plays a critical role in accelerating insight generation across exploratory and safety-critical endpoints. 

• Create and maintain standardized data visualizations to support Medical Data Review and safety signal detection, following established templates and guidance 
• Apply defined visualization standards to generate outputs aligned with Risk-Based Quality Management (RBQM) principles and Critical to Quality (CtQ) endpoints 
• Work under guidance to implement visual analytics within timelines tied to First Patient In (FPI) or predefined safety milestones 
• Support documentation and quality control of visualization deliverables to ensure traceability and compliance 
• Participate in training sessions and incorporate feedback from more experienced Real-time Visual Analytics Specialists 
• Assist in responding to basic stakeholder requests and clarifying data availability or visualization functionality 
• Work under general supervision and apply independent judgment to interpret guidance, prioritize responsibilities, and make decisions in situations that require contextual understanding 
• Apply judgment to address moderately complex statistical or data issues, balancing scientific rigor with appropriate flexibility, and seek guidance when facing novel or ambiguous situations 
• Adhere to functional standards by participating in peer review and mentoring relationships to uphold quality and build methodological and regulatory expertise