Latest Jobs at Vector Logistics

Overview

• We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
• But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
• Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• To control the processes of inbound, outbound and stock handling in order to maintain efficiency within the warehouse.  

Key Responsibilities

Operational Warehouse Management:

• Control operational deliverables, and expectations, and coordinate progress with direct Line Manager.
• Approve and oversee the execution of all relevant warehouse documentation and ensure compliance with all audit requirements including ISO.
• Ensure that all products are received and stored timeously and in accordance with Group Policy.
• Provie direction to warehouse team on a daily basis including overseeing the assignment of individual responsibilities, tasks and technical functions.
• Maintain team focus on the business objectives in order to drive success.
• Identify and resolve issues and conflicts within and between various operational teams and team members within span of control.
• Conduct daily checks on all facilities, storage areas and equipment within the area of responsibility, ensure compliance to all mechanical, electrical, safety and hazard standards and raise any areas of non-conformances for action.
• Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Manager.
• Ensure that the warehouse is locked and secure after hours.
• Monitor and ensure optimum stock rotation practices are applied across area of responsibility.
• Optimise the allocation of picking slots to meet sale patterns.
• Carry our daily SAP warehouse checks and action any reported defaults.
• Ensure compliance to relevant hygiene standards.
• Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment.
• Ensure that there are sufficient levels of consumables including pallet wrap, paper, cartridges, etc. Maintaining continuous operations within the warehouse.

Inbound Control

• Control the inbound process by receiving product in good condition.
• Capture stock on the SAP system to ensure that goods are controlled and easily identified.
• Allocate the product to the right bin in order to access with ease and convenience as and when required.
• Activate internal material movement, incorporating placing the order; picking the product and moving it to the truck for dispatch.
• Check shelf life in order to ensure it has not expired using the FIFO (First in, First Out) system.
• Prepare for and initiate stock take preparation ensuring that the entire process is embarked on and completed within the specified time frame.

Stock Control

• Ensure stock is in the right location by completing cyclic counts on a daily basis.
• Ensure staff are doing proper stock rotation where it does not go to the pick face but to the back-up location.
• Control production and expiry dates on every inbound and outbound.
• Control damages on inbound/outbound and track trends.
• Identify root cause and take necessary actions such as issuing verbal warnings.
• Conduct monthly stock takes.
• Ensure frozen stock is kept in a frozen and/or chilled state.

Customer Liaison

• Resolve issues regarding damaged stock or shortage thereof.
• Reconcile invoice details with requirements.
• Report any incident that may have occurred involving drivers that in turn impacts on customers.
• Schedule customer deliveries according to the time window process.
• Verify orders and liaise with customers on the point of receiving by making use of the SAP System.

Warehouse Maintenance

• Ensure the warehouse is kept clean by inspecting the carious areas.
• Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company.
• Arrange for damaged goods to be left in the designated area of the warehouse within category of repack; repair or dump.
• Check that lighting is adequate, doors open and close easily amongst other specifics that impact productivity.
• Report areas/issues in need of attention to the respective Maintenance Manager.
• Ensure that all bin allocations are clear from any damaged pallets.
• Ensure all forklifts are in good working order.

Security Control

• Ensure that all stocks leaving the warehouse premises do so with proper documentation.
• Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in the determination of the level of inactivity amongst casual staff, ensuring there in no overstaffing.
• Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis.
• Instruct security to check staff when they leave for a tea or lunch break.
• Ensure that all trucks leaving the warehouse are sealed and documented.
• Verify the seals on warehouse doors every morning, after nightshift.

Standard / Compliance Adherence

• Verify the temperature for the entire warehouse by looking at the temperature worksheet.
• Ensure frozen stock is kept not below minus 18 and chilled not below –1.
• Check that staff understand and comply with the standards set by ISO 22 000 and HACCP.
• Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy.
• Certify that a new load always enters a clean and well-maintained vehicle, highlighting the significance of quality.

Outbound Control

• Control the functions of outbound, ensuring the correct product are dispatched promptly out to the customer.
• Ensure that all orders are leaving the warehouse correctly packed and damage free.
• Ensure that all invoicing is completed accurately and make necessary corrections where required.
• Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to customers.

Team Supervision

• Train staff on the Standard Operating Procedures that serve to guide their approach to work.
• Implement the Standard Operating Procedures through consistent application and communication.
• Ensure that staff understand the procedures and sign off the relevant documents.
• Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
• Manage staff performance in order to establish opportunities for development and harness strengths.
• Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
• Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
• Report the consolidated performance and measurements analysis on staff notice boards.
• Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
• Manage casual staff by induction them into the culture and clearly communicating rules to be followed.

KPI's

• Optimisation of stock rotation and pallet spaces
• Optimisation of team resourcing
• Delivery on daily operational (inbound and outbound) targets
• Compliance with health and safety standards
• Number of security incidents
• Warehouse housekeeping standards
• Customer satisfaction and issue resolution

Key Relationships

Internal:

• Broader operational and administration teams
• Audit team

External:

• Third party contractors
• Customers and principles 

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Relevant Logistics Diploma or Degree
• At least 3years of experience in a warehouse environment
• Valid Code EB Drivers’ license
• Valid Forklift driver’s license 

Skills and Competencies

Behaviour Standards:

• Be brilliant at the basics
• Face the brutal facts
• Smash the silos
• Lead with integrity, respect and energy
• Be curious and challenge change
• Take accountability for results and people

Knowledge:

• Warehouse operations
• Warehouse based business processes and practices
• Warehouse methodologies and principles
• SHEQ compliance requirements
• Equipment maintenance principles and practices
• SAP
• Skills
• Verbal and written communication
• Interpersonal
• Logical thinking
• Problem solving

Attributes

• Initiative and assertive
• Able to work under pressure and priorities
• Proactive
• Attention to detail
• Deadline driven
• Systematic
• Results/Goal Orientated
• Accuracy
• Customer focus

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Job Purpose

• To provide national management accounting support and commercial insight for the Vector business including contribution towards the budgeting process, reporting and the commercial evaluation of projects.

Key Responsibilities

Strategy Operationalisation

• Work in conjunction with the Logistics Manager to find opportunities for growth in the local market and present to regional team.
• Work closely with the cross functional teams to ensure the delivery of an integrated supply chain benefit.
• Manage ad hoc projects as assigned by the Regional financial manager.

Adherence to policies and standards

• Assist with the administration of HACCP and Health & Safety.
• Internal audit support and compliance with Vector policies and procedures.
• Management of disaster recovery policies and procedures.
• Maintaining Sustainability registers and reducing waste.
• Ensure local tax structures are adhered to.

Monthly Reporting

• Compile monthly commentary on month’s performance.
• Conduct the cost variance analysis by investigating major variances against
• budgets, targets and prior years.
• Compile appropriate reports that highlight issues to management based on findings.
• Monitor capacity utilisation of major assets across the business and provide feedback to senior management regarding under/over capacity situations and possible capex or lease requirements.
• Compile and analysis various reports for the month-end pack as well as other ad hoc reports and presentations for leadership and Exco meetings.

Budgeting

• Assume responsibility for compiling key aspects of the annual financial budget.
• Ensure adherence to set deadlines and timeframes as agreed by the Business.
• Communicate with key internal personnel in order to gather information for analysis and interpretation.
• Plan and allocate tasks and monitor progress according to set timelines and ensure feedback to Senior Management.

Cost Control

• Analyse costs against budget/forecast and investigate variances on a monthly basis.
• Continuously consider cost saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

Stock Management

• Print reports before stocktake
• Oversee the physical count of stock
• Review, investigate all discrepancies and implement corrective action as and when required.
• Ensure all stock GRV‘d into SAP correctly and GRIR process is completed within the required timeframe.
• Manage Chep pallet and crate position linked to KPI requirement’s.

Forecasting

• Assist in the preparation in quarterly forecasts.

Information and Data Management

• Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Share relevant data

Key Relationships

Internal

• Operations
• Supply Chain
• Wider finance team

External

• Principals
• External suppliers
• External customers

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Minimum B.Com Accounting/Management Accounting majors
• 5 years management accounting experience (articled or otherwise)
• Some experience/exposure in an FMCG environment, preferably in logistics

Skills and Competencies
Knowledge

• Management accounting principles and practices
• SAP utilisation
• Budget management principles and practices
• Business strategies, targets, processes and economics
• Technical understanding of Activity Based Costing Model methodologies

Skills

• Verbal and written communication
• Computer literacy (MS Office)
• Report writing
• Logical thinking
• Problem solving
• Decision-making
• Analytical thinking
• An understanding of multiple key performance indicators, inter-relationship and bottom line sensitivity

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Job Purpose

• The purpose of the role is to prepare the short-term supply plans across the hubs and depots in order to maximize customer service while optimizing storage and transport capacity. This will include working closely with the principals’ supply planners and Operations management to proactively ensure that there are no interruptions in supply.

Key Responsibilities

Supply Planning

• Assist with the development of the national supply plan across all hubs and depots by using the inbound principals’ supply plans to balance against the network (warehousing and transport) capacity and demand plan requirements for the next 18-24 months.
• Understand and use the latest planning standards (agreed volumes, warehouse space constraints and transportation routes) and tools (ADEXA) to generate the rough-cut supply plan.
• Identify exceptions where supply does not satisfy demand or where supply exceeds demand.
• Develop alternate scenarios to address exceptions by closing the gap between supply and demand (e.g., increase capacity through overtime, building stock in advance, pricing changes to manage demand, and inputting into the supply and demand meeting).
• Assist with the development of the warehouse space requirements plan for the next 12 months on a rolling weekly basis and manage the accuracy thereof.
• Update the demand planning grids with the appropriate supply information (e.g., stock holding, inbound delivery, transport routing) in line with the demand planning timeline.
• Work closely with the principals’ planning teams to ensure that the anticipated production is sufficient to meet the demand in the longer term.
• Assist with the consolidation of the regional warehouse requirements plans into a national warehouse requirements plan.
• Compile a forward warehouse requirement plan monthly, on a rolling 12 monthly basis.
• During peak periods, a weekly view may be required.
• Assist with the consolidation of the transport requirements plan and work closely with the Transport Planning team on a quarterly or monthly basis to ensure adequate transport is available.
• This forward transport requirements plan will be issued at least quarterly for on a rolling 12-month basis.
• During peak periods, a weekly view may be required.

Short Term Supply Planning

• On a weekly basis (and daily when stock shortages are experienced), review demand (demand forecasts and actual orders) and stock cover (days) requirements across all regions, depots and stock holding positions and provide guidance on priorities, both by SKU or customer, and by region or depot.

Supply Chain Reporting

• Update the scorecards with the relevant KPI's on a weekly/monthly basis.
• Understand the variances against targets for key KPI's and provide explanations and corrective actions required.
• Generate the agreed weekly supply planning packs and associated minutes.
• Information and Data Management: Regularly and accurately capture data into ADEXA to enable access to reliable data and reporting for trend analysis and decision making.
• Administration: Oversee filing and safeguarding of records within area of responsibility.
• Compile ad hoc spreadsheets when required.

Team Coordination

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.

Qualifications and Experience

• Relevant B.Com Degree (Logistics or Supply Chain Preferred).
• 2 – 3 years operational experience within any planning function.
• Experience using SAP, ADEXA and MS Office is essential.

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Job Purpose

• To effectively manage and monitor the EDI ordering process by ensuring accurate and timely order processing, pricing validation, master data alignment, system integration, and resolution of EDI-related queries.

 EDI Processing Management

• Ensure daily EDI orders are processed accurately and on time before the EDI cut-off times.
• Monitor and escalate any delays of time stamps of files received by customers with the SAP integration partner.
• Review rejected line items and ensure incorrect pricing is addressed and invalid lines are appropriately dropped.
• Check pricing on Jab orders and ensure pricing is escalated with the customer team.
• Monitor all EDI reports periodically throughout the day to ensure accuracy of creation.
• Take on new Principals & Customers on EDI.
• Validate and align customer master data between EDI and SAP, including product codes, descriptions, UOM, pack sizes, barcodes, and listed products.

 Query Resolution

• Assist Principals with queries on lines dropped.
• Assist Central Debtors with queries on EDI orders.
• Assist Vector branches and principals with JAB orders/EDI orders

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development. 
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not being met, the potential risks thereof, and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues' and clients’ expectations and communicate appropriately.
• Demonstrate a willingness to help others and “go the extra mile” to meet Group and team targets and objectives.

Qualifications, Skills and Experience Required for the Job

• Matric
• Year's experience in an EDI environment

Skills and Competencies

• EDI management and analysis
• Compliance requirements
• Business processes and practices
• EDI system and processes
• Verbal and written communication
• Interpersonal
• Logical thinking
•  Problem solving