Latest Vacancies at ATNS

Job description

• Manage Expense Reimbursement Claims: Ensure that claims are processed in accordance with the S&T Annexure, Procedure and Policy for input into the General Ledger. Extract I-Expense approved claims in I-Expense (for status “pending payables approval”) and the employee expense report. Review and validate employee expense claims. Receive and/or escalate query from/to employee via email pertaining to a rejection or enquiry of claims. Investigate, resolve and/or escalate query to IT/Consultant (where applicable). Communicate query resolution to employee. Submit audited claims to Payroll Accountant for review and interface (Ready for payment). Maintain all other statuses within the I-expense module monthly, ensuring a clean report. Review and update expense templates and expense types according to chart of accounts - work hand in hand with consultant to ensure correct mapping for taxable/non-taxable items in Payroll module. Ensure elements are tested and implemented in the I-Expense module. Review and update of legislative rates in I-Expense module when required. Work with the IT Department to implement the correct legislated rates. Receive communication from IT/Consultant confirming that changes have been affected. Prepare communication in collaboration with the Communications Department to communicate legislated/annexure/procedure changes to relevant stakeholders in the business. Assist in rolling out training to business to ensure correct application of the Annexure/Procedure. Respond to and follow up enquires such as reallocations, misallocations, and other errors thereby maintaining the correct allocation in the correct reporting periods. Retain electronic report (SharePoint). Attend to ad-hoc requirements for I-expense (new projects). Do monthly filing and ensure easy retrieval of all related documentation and journals. 
• Manage Staff Debtors: Extract S&T clearing account data from Financial System. Save supporting documentation. Tour vest invoices and supporting travel documents electronically, approved travel recons and repurchases. Record advance payments in Excel spreadsheet. Receive approved travel reconciliations from travellers. Follow up on outstanding travel reconciliations, queries, and monies due to ATNS. Review transactions as per approved travel reconciliations considering corrections and errors (TAC and correct rates uses). Escalate queries to the employee via email and ensure queries are resolved timeously. Process credit notes as per travel reconciliations considering corrections and errors. Calculate and process forex profit and loss on repurchase transactions (liaise with relevant staff regarding correct allocation of funds). Prepare supporting schedule reflecting aged balances. Submit for review to the Payroll Accountant and once reviewed, submit the journals systematically for approval and posting. Prepare and submit the accrual file (reverse old and raise new) for approval to ensure completeness and once reviewed, submit the journal systematically for approval and posting. Prepare and submit International Daily Advance Payment schedule to Payroll Accountant for review. Prepare salary deductions and submit to Payroll Accountant for review (where necessary). Email and save the approved schedules on the Payroll Drive (Share Point) for recording on Employees payslip, per SARS requirement. Validate S&T travel calculations for business, where required. Consolidate, prepare, and submit S&T emergency payments to the Payroll Accountant for payment processing via Finance. Perform monthly balance sheet reconciliations and prepare and submit reconciliations in an accurate and timely manner. Do monthly filing to ensure easy retrieval of all related documents and journals. 
• General Ledger – Payroll: Analyse month-end figures for Finance and other departments, ensuring transactions are allocated to the correct codes (Analysis of Expenditure). Contribute to identifying and tracing sources of errors identified on the Trial Balance and making the necessary journal entry corrections. Process monthly and year-end transactions within the set time limits/deadlines. Monthly filing and easy retrieval of all related documents and journals. Assist with monthly interface of payroll. Assist with processing of monthly standard payroll related journals, i.e. leave pay accrual, etc. Perform monthly balance sheet reconciliations and prepare and submit reconciliations in an accurate and timely manner. 
• Travel Allowance Calculator: Ensure the correct functioning of the TAC application when calculating allowances for Business. Review and update legislative rates in TAC module when required. Work with the IT Department to implement the correct legislated rate. Receive communication from IT/Consultant confirming that changes have been affected. Prepare communication through the Communications Department to communicate annexure/procedure/legislated changes to business. Assist in rolling out training to business to ensure correct application of the Annexure/Procedure. 
• Processing of Payroll Cash Book:  Ensure that all transactional processing is performed timeously and accurately, and reconciling items are cleared or currently maintained, ensuring valid reasons. Extract the monthly bank statement from the banking platform. Investigate new payments and deposits and escalate accordingly with the bank or applicable internal sub-department, where applicable. Communicate discrepancies with the Payroll Department. Process all payments and deposits electronically. Engage with the Assistant Accountant: Cashbook where queries are identified and obtain resolution prior to closing off month-end processes. Obtain and ensure sufficient supporting documentation is attached for all captured transactions. Analyse and reconcile the cashbook to the bank statement ensuring cut-off on the last working day of the month. Prepare the balance sheet account reconciliation, ensuring that reconciling items are monitored and cleared out correctly and timeously. 
• Reporting: Generate and/or compile monthly, quarterly, and annual reports including but not limited to: Travel Tax Pac. ST Helena fuel expense report. Generate I Expense reports as required. Generate and/or compile ad hoc reports as required. 
• Other Duties: Updating of procedures in area of control to ensure compliance. Document business processes to improve the effectiveness and efficiency of the unit. 
• Internal and External Audits: Prepare audit requests as required. Assist with internal and external audit queries and clear audit findings.

Minimum requirements

Formal Qualifications: 

• B. Com Accounting degree or 3-year National Diploma in Accounting /Finance. 

Experience:

• At least 3 years’ accounting experience with direct exposure to all aspects of finance
• Studying towards a degree will be an advantage
• Knowledge of IFRS and PFMA is required

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Job description

• Strategic Alignment - Develop and implement a comprehensive strategy for integrating UAS into the national airspace system, ensuring compliance with regulatory requirements and industry best practice;  Identify and assess emerging trends, technologies, and regulatory changes related to UAS operations and develop proactive strategies to leverage opportunities and mitigate risks. 
• Unmanned Aerial System Operation,  Integration and Monitoring – Oversee the planning, execution, and monitoring of UAS missions, ensuring adherence to safety protocols, operational procedures, and regulatory requirements; Collaborate with air traffic control and other aviation stakeholders to facilitate seamless integration of UAS operations into the airspace system;  Ensure the proper maintenance, calibration, and operational readiness of UAS equipment and supporting infrastructure;  Ensure that ATNS apply appropriate systems able to effectively monitor unmanned aerial systems and their compliance to relevant governance frameworks;  Manage and coordinate the activities of various functional teams involved in UAS operations, including flight operations, maintenance, data analysis, and regulatory compliance;  Coordinate operations with SAPS to remove unmanned aerial vehicles from unauthorized areas; Establish and maintain effective communication channels and information flow between functional teams and external stakeholders.
• Governance, Risk Management Compliance and Reporting - Develop and implement an effective governance framework that includes policies, processes, and guidelines for controlling and monitoring UAS operations, and ensuring compliance with applicable legislation, regulation and industry standards; Conduct risk assessments and develop risk mitigation strategies to ensure the safe and secure operation of UAS missions.
• Stakeholder Relations Management - Establish and maintain collaborative relationships with regulatory bodies, aviation authorities, and other UAS operations and airspace integration stakeholders; Represent the organization in industry forums, conferences, and meetings related to UAS operations and airspace integration.
• Financial Management - Manage expenditure in line with business priorities and objectives, and within approved financial parameters;  Provide input into the development of the budget namely for travel/operational expenses;  Identify opportunities for cost optimization and operational efficiencies while maintaining safety and compliance standards;  Manage expenditure in line with business priorities and objectives, and within approved financial parameters;  Ensure compliance to Finance policies and processes.  Report on all costs incurred against the approved budget including deviations monthly.
• People Management - Manage staff in accordance with HC policies, processes, and practices;  Ensure that new employees have been properly on-boarded prior to commencing work;  Monitor the time and attendance of subordinates, take appropriate action in the case of absenteeism, and report issues to management and Human Capital;  Recruit, train, and develop a highly skilled and knowledgeable team of UAS operators, maintenance technicians, and support personnel.  Foster a culture of safety, continuous improvement, and professional development within the team;  Promote high performance standards to achieve the function’s performance targets and strategies through implementation of the organization’s performance management system;  Ensure the availability of skilled and competent staff in the function to meet the current and future needs aligned to the departmental and overall business strategies;  Manage and maintain high performance standards to achieve targets and objectives through application of the HC performance management system, and take corrective action promptly and effectively when required;  Mentor and coach staff as required to ensure continuous development and availability of the always required;  Ensure the transfer of knowledge and skills to enable sustainability within AIM from a succession management perspective;  Perform talent reviews in accordance with the HC Talent Management process;  Drive employee engagement by creating a positive and productive work environment.

Minimum requirements

Required Minimum Qualifications and Experience

• Air traffic control qualification (aerodrome or approach or area)
• Tertiary qualification in Business Management / Aviation / Aerospace Engineering or a related field
• Certification or Licenses related to unmanned aerial systems operation
• Minimum 5 years of experience in air traffic management of which at least 3 years must be at Managerial level.

Candidates who do not meet the minimum qualifications and experience, may apply, if they meet the following Alternative Qualification and experience:

• Air traffic control qualification (aerodrome or approach or area)
• Tertiary qualification in Management Development Program or related field
• Minimum 8 years of experience in air traffic management of which at least 5 years must be at managerial level.

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Job description

Major Activities

•  Strategic Alignment - Develop, implement and manage the Air Traffic Services Safety Implementation (ASI) strategy for Operations to ensure the effective and safe delivery of air traffic management services, ensuring alignment with the broader Operations and ATNS business strategies;  Conceptualise and develop the Safety Implementation strategy supported by the Head of ASE and the COO;  Leverage data analytics and information to enable the provision of meaningful ASI inputs and insights into the long-term Operations strategy;  Support the Head of ATS Safety & Efficiency, the COO and the Operations leadership team in the development, implementation and management of the Operations strategy to ensure achievement of strategic Operations targets and objectives;  Drive delivery of the required ASI projects/initiatives to be on time, within budget and to the required standard;  Analyse safety trends, developments and metrics to inform adoption of the required solutions, programs, and initiatives in line with business needs and priorities;  Provide inputs into the development and implementation of an integrated annual business plan for ASE to enable the achievement of strategic business objectives.
•  Air Traffic Safety Implementation - Ensure effective, efficient, and safe delivery of air traffic management services through the development, implementation and management of the Air Traffic Services Safety Implementation (ASI) strategy for Operations in alignment with the broader ATNS business strategy;  Develop and execute plans and programs for the advancement of safety within Operations;  Develop and implement safety policies, processes and procedures for Operations to enable the effective management of safety, and ensure compliance thereto;  Evaluate practices, processes, procedures and facilities to identify and assess strategic and operational business risks and develop effective mitigation;  Engage with Operations employees and management to conduct safety training and to give presentations on safety management and accident prevention;  monitor compliance to policies, legislation and the ICAO, CATS & CARS regulations and requirements by inspecting relevant units within Operations on a regular but random basis;  Investigate accidents and safety events to determine and understand root causes in order to prevent reoccurrence;  Recommend solutions to safety issues, improvement opportunities or new preventative measures and controls;  Report statistics on safety issues to Operations management to improve awareness and understanding of the status of safety and potential risks;  Conduct research and statistical data analysis to improve safety across Operations;  Benchmark safety management outputs against national, regional and global trends and practices;  Provide specialist advice with regards to the management of Corporate and Operations safety;  Promote and continuously improve safety and related processes;  Contribute and support operations to ensure efficient and effective sectorisation of ATM services;  Participate in continuous improvement of the safety management system and related safety processes to continuously increase effectiveness;  Create awareness of the safety management system throughout Operations;  Coordinate the development of safety cases for processes and systems within Operations to facilitate approval thereof;  Coordinate the application for operational exemptions to regulations;  Drive system improvements to ensure availability of the most effective systems and tools to enable efficiency within Operations.;  Identify and undertake ASI related projects to enable achievement of strategic ATNS safety objectives;  Collaborate with S&R and Business Services on all safety related matters;  Coordinate with Strategy and RDI on possible research activities for continuous improvement of aviation safety;  Attend seminars, conferences, workshops, etc on safety related matters to remain abreast of the current and future landscape.
•  Governance, Measurement, Risk and Compliance Management & Reporting - Formulate and implement a robust governance framework for the effective management of safety within the ASE environment;  Continuously monitor and measure compliance to aviation regulations and internal frameworks governing safety;  Lead the assessment and management of ASI project risks;  Identify, assess, and ensure effective management of risks;  Consolidate inputs from all relevant parties to develop reports on ASI for the Head of ASE, COO and other relevant stakeholders to inform decision making.
•  Stakeholder Relations Management - Build effective relationships with other relevant operational functions to ensure the required resources are available to drive safe, efficient, and effective service delivery within ASE;  Establish and maintain collaborative relationships within workstreams within Operations to ensure alignment and optimal service delivery;  Ensure all stakeholders are managed effectively.
• Financial Management - Manage expenditure in line with business objectives and priorities, and within approved  financial parameters;  Participate in, and provide inputs into the development of the ASI budget;  Report expenditure on a monthly basis including variances when required.

Minimum requirements

Minimum Qualification:

•        Air traffic control qualification (aerodrome control, or approach control, or area control)
•        Safety Management System Course or equivalent
•        Tertiary qualification in Project Management is required

 Minimum Experience:

•       Minimum 5 years’ technical and operational experience in ATM of which at least 3 years must be at a management  level
•      Project management experience is required

 Candidates who do not meet the minimum requirement of a tertiary qualification in Project Management, may apply, if they meet the following Alternative Qualification and experience:

 Alternative Qualification

•      Air traffic control (aerodrome control, or approach control, or area control)
•      Safety Management System Course or equivalent

Alternative Experience

•       Minimum 8 years of experience in air traffic management of which at least 5 years must be at a management level

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Job description

•  Query log in register completed when queries received from clients.
•  Credit and Debit note issue
•  To correct data base records when return mail received from clients.
•  Open new accounts on Oracle after verification to existing data base records to avoid duplication of accounts.
•  Search aircrafts owners/operators on the internet for billing purposes
•  To ensure that flights are billed correctly and to adjust the original billing as per billing questions received from contractors/clients at any given time in order to eliminate any rejections and delays of payments.
•  Invoice customers as per received movement logs from contracted countries
•  Invoice customers for non-regulated business as per received invoice requisition or contract
•  Meet deadlines as per FP006
• Declining credit notes by ensuring that changes in billing system is done when notified through any means.
•  Capture payments received from banks onto Oracle and running bank statement.
•  Accurately applied receipts to correct invoices or as per client request/remittance received.
•  Payments received from clients into ATNS’ bank to be captured onto Oracle to the correct accounts first and then submitted to a cheque request for refund
•  To ensure that bank charges are captured where necessary and as soon as they are identified.
• To ensure that all credit balances are applied to available invoices or refunded to clients who overpay within the same month of receiving the payments.

Minimum requirements

Minimum Qualifications

•  Diploma in accounting
•  Studying toward a degree as an added advantage

Minimum Experience

•  3 years’ experience with direct exposure to all aspects of finance (Billing and Collections)
• Sound knowledge of Oracle system especially in AR Module