New Jobs at Senwes

DUTIES AND RESPONSIBILITIES:

Executive Support & Administration

• Provide high-level administrative assistance to the Managing Director and senior management.
• Manage diaries, meetings, travel arrangements, and logistics.
• Prepare agendas, take minutes, and follow up on action items.
• Assist in preparing presentations, reports, and official documents.
• Process quotations, invoices, and administrative tasks via SAP Business1.

Internal Communication

• Draft, proofread, and distribute internal communications and announcements.
• Maintain and manage internal communication platforms (e.g., WhatsApp).
• Liaise with departments to ensure consistent company-wide communication.
• Organise internal events and staff briefings.
• Act as culture ambassador and drive culture committee initiatives.

Office & Facilities Management

• Oversee the use and maintenance of office and meeting spaces.
• Coordinate boardroom bookings, refreshments, and video conferencing setups.
• Manage office supplies and vendor relationships.

Personnel & Staff Engagement

• Support HR with maintaining personnel records and internal communications.
• Coordinate employee-related meetings, events, and initiatives.
• Maintain the staff directory and oversee long-service award admin.
• Help organise team-building activities and employee training sessions.

Reception & Telecommunication

• Manage calls, emails, and visitor reception with professionalism.
• Route inquiries appropriately and ensure efficient follow-up.
• Maintain a welcoming, well-kept reception area.
• Keep contact lists updated and assist with stakeholder communication.

Requirements

• Nasional Senior Certificate
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Working knowledge of SAP Business One (SAP B1)
• Proven experience as a Personal Assistant to senior management or Executive Assistant
• Strong communication and interpersonal skills
• Excellent planning, time management, and multitasking abilities
• High attention to detail and strong organisational skills

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Analyse current business models (includes evaluation, benchmarking and  implementation).

• Analyse current division strategy, business model and component (s)Design and realign division strategy and accompanying business model and component levels to comply to Best Practice standards and procedures
• Analyse, propose and implement best practice business model.
• Determine which structures within the division can be re-designed to reduce cost and/or enhance profit.
• Influence structural optimisation for the Senwes Group.
• Setup and implement a Central Admin long term Strategy with focus on automation and improved customer services.

 Responsible for establishment and continuous improvement of the control environment and systems.

• Develop and design continuous auditing reports and exception reports in low control environments
• Conduct trend analysis on exceptions
• Implement measures that allow benchmarking of controls, procedures and systems.
• Identify inefficiencies.
• Conduct continuous evaluation of control environment
• Oversee transaction testing
• Conduct continuous evaluation of processes and controls
• Initiate and implement best practice control environment for all the Central Admin departments including, Creditors, Payroll, Fleet, Procurement, Municipal accounts and Carwash.

 Responsible for implementation of cost savings and profit enhancing initiatives

• Structure and systems optimisations.
• Evaluation of large cost components.
• Change management.
• Conducting post-implementation Investigations regarding initiatives implemented
• Institute market-driven services that keep Creditors, Procurement and Fleet departments competitive by making periodic assessments of the cost competitiveness and service delivery.
• Initiate through the innovative use of skills, knowledge, technology, a dynamic team approach automated business services to achieve cost savings and effectiveness.

Project Management and improvement of Customer Services across the Senwes Group and all external stakeholders.

• Present research, best practice and conceptual models to Executive management.
• Manage improving Customer Services process by improving the level of service and efficiency of work by using and applying future technology and innovations working as a team, finding solutions together for all challenges.
• Accepting responsibly turning decisions into action.
• Setting up an implementation plan upon approval and implementation as team while managing ‘Change Management Process’.
• Leading the implementation team to successfully implement new strategy, models and business processes.

Employee Development and management.

• Identify development opportunities of direct reports.
• Develop direct reports according to individual development plans.
• Demonstrate balanced leadership.
• Achieve strategic goals for all employees through innovative use of skill, knowledge, technology and a dynamic team approach and effective communication
• Manage performance of employees.
• Develop and manage succession plan/ personal development plan of employees.

Responsible for full Payroll, Fleet, Creditors & Procurement functions of the Group.

• Responsible for full management of 5 department function inside the Senwes Corporate structure Group.
• Analyse, propose and implement best practice in complete Payroll, Fleet, Creditors, Municipal accounts and Procurement processes.
• Liaise with Group Finance regarding the management of tax compliance on payroll and Creditors Matter related matters.
• Lead Central Administration to provide effective, quality customer service by maintaining personal integrity and accountability.

Requirements

Qualifications: Qualified CA(SA).

Requirements (South Africa): Minimum 5 years finance related experience. Candidates with managerial experience will receive preference.

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Responsibilities of the Job

• Process and validate credit notes from various platforms (John Deere, Falcon, RovicLeers, Construction & Forestry).
• Perform reconciliations of claims, inspection control, and cash accounts.
• Manage and correct cash account entries across branches.
• Compile and verify commission reports for technical staff and managers.
• Support and maintain EQUIP system data and assist users.
• Manage ACS client accounts, tax invoices, and payment tracking.
• Raise and monitor POs, track payments, and handle related admin and vendor queries.
• Assist departments such as HR and SHEQ with procurement and financial admin.

Requirements

• National Senior Certificate
• 3 to 5 years administrative experience (preferably in a technical/workshop environment)

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Responsibilities:

Project Management

• Facilitate and lead investigations and site audits of projects identified by line manager.
• Reporting on the technical and financial feasibility of prosed projects, including various possibilities of execution in terms of the solution.
• Assisting in BOQ preparation and facilitating procurement processes.
• Overseeing project execution and ensuring technical accuracy according to discipline of expertise.
• Assisting discipline engineer and/or engineering manager with project inspections and project close-out.

Technical specifications development and data analysis

• Facilitate and lead investigations and site audits of projects identified by line manager.
• Reporting on the technical and financial feasibility of prosed projects, including various possibilities of execution in terms of the solution.
• Assisting in BOQ preparation and facilitating procurement processes.
• Overseeing project execution and ensuring technical accuracy according to discipline of expertise.
• Assisting discipline engineer and/or engineering manager with project inspections and project close-out.

Technical design

• Utilising theoretical knowledge to design various discipline-specific systems or components that can be beneficial to the Senwes group.
• Execute engineering design work on systems and components that can be implemented and installed by internal or external contractors.
• Utilise software such as CAD or other analysis suites to verify and communicate design work.

Reporting and Administration

• Reporting on project progress.
• Assisting line manager with month report writing.
• Effective and frequent communication and feedback in terms of tasks performed.
• Executing tasks with the necessary due diligence in terms of health and safety in mind.

Requirements

• Bachelor’s degree in mechanical, Electrical or Civil Engineering, or a related field
• No formal work experience is required other than vacation work done during studies

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Responsibilities:

• Manage, control and monitor administration reports from SAP system.
• Resolve queries from internal or external clients.
• Authorisation and reconciliation of credit notes.
• Evaluate requests according to policies and procedures.
• Submit credit notes with relevant report.
• Manage administration of stock control processes.
• Manage all registers and expiry registers.
• Generate stock related reports from system.
• Prepare and process stock control register and sheets on system.
• Coordinate and process employee information.
• Inform staff about desired outcomes in terms of goals and objectives.
• Manage administration staff working schedules.

Requirements:

• Relevant post-matric qualification.
• At least 3-5 years relevant experience in a retail administrative environment. 2 years must be as in a supervisory administrative position.
• Candidates with SAP knowledge will receive preference.