New Jobs at Virbac

General Logistics Operations manages or performs work associated with two or more of the following:

Teamwork

• Works cross functionally as a team
• Participates in all environmental, health and safety initiatives and complies with required policies and standards
• Backfills for Warehouse Stock controller in his/her absence
• Actions any other work related instructions given by Team Leader
• Ensures smooth, safe and high performing work environment
• Inventory Management and Order processing
• Ensure all stock movements are correctly controlled and recorded on Movex
• Move stock strictly as dictated by a pick slip or credit claim paperwork
• Signs, date and records the time on all pickslips processed to ensure traceability
• returns approved return stock from credit claim to saleable bins as directed by Team leader
• Performs periodic cycle counts on the aisle allocated to them and other areas as allocated by the Team Leader
• Prepares aisles for stock count
• Ensures hazardous, high value and high scheduled medicine is stored and handled appropriately, as required by relevant SOPs
• Accurately picks stock as dictated by the pickslip allocated to them as per the relevant SOPs
• Ensures that order are processed as per agreed SLAs
• Reports orders completed to Team leader daily
• Reports and removes damaged and expired items from the aisles
• Reports any discrepancies in stock to Team Leader as soon as they are identified
• Prevent stock losses due to damage or security breaches bykeeping high risk cages locked at all times
• Returns credit claims to stock as per roster
• Actions any other work related instructions given by Team Leader
• Accurate order processing to ensure that physical and Movex stock are aligned

Compliance 

• Handles inventory according to pickslips and related SOP's
• Ensure cGMP/GDP and Housekeeping standards are maintained
• Adheres to safe work procedures and wears PPE (Personal
• Protective Equipment) as appropriate to task beingperformed
• Complies with all housekeeping, safety and GMP regulations
• and relevant Standard Operating Procedures relevant to their roles
• Participates in initiatives to ensure that the departments does
• not receive critical findings in an audit
• Ensures that they have a valid forklift license and carry it on their person at all times while driving a forklift
• Complies to all SOPs and other compliance policies in the workplace

Asset Management 

• Maintains warehouse infrastructure in a neat and orderly condition.
• Operates material handling equipment according to the SOPs
• Maintains equipment in a good condition and reports malfunctions timeously to team leader
• Ensures no damages occur due to negligence
• Reports all damaged stock, any equipment and infrastructure
• Inspect equipment to identify any replacements, malfunctions and repairs
• Participates in stock counts when required
• Contribute towards a safe working environment and ensure no loss of time, accidents or damage to infrastructure.
• Operates material handling equipment for warehousing purposes with no damage to buildings or equipment with minimal downtime

Requirements (Education and Experience):

• Grade 12 (Matric)
• 2 years Storeman / Warehousing related experience
• Pharmaceutical Sector experience (Advantageous)
• Forklift Driver’s Licence (Advantageous)

Skills (Know-How Job Related Skills Required to Completed Activities):

• Knowledge of ERP (Movex)
• Knowledge of GWP / GDP / GMP
• Basic English Literacy
• Basic Numeracy Skills
• Basic Computer Skills
• Administrative Skills

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Area of accountability # 1- Submission and Registration of new medicines in South Africa & Other African Countries 

Main Activities

• Accurate evaluation of source dossiers and all required documents are obtained as per regulatory authorities’ requirements. Compiled dossiers are compiled and submitted as soon as possible. Registration obtained within reasonable time period. Documentation (dossier & Correspondence) is saved and accessible in RA drive.

Expected results

• New products dossiers are reviewed and correct/additional documents are requested and submitted within 1 to 3 month of receiving all correct. Follow-up on submission of dossiers is done as soon as possible and regularly to ensure timeous registration. Records of follow-up communication are kept and available. Both Word/doc & PDF Documentation are filed correctly and available of on RA/G-Drive.

Area of accountability # 2 - Maintenance of registered medicines dossiers in South Africa & Other African countries

Main Activities 

• Update of dossiers and package insert are submitted and Approval obtained from the authorities. Package insert are proofread and routed to relevant departments. Other departments are informed of approved changes.

Expected Results

• Required dossier updates and amendments are reviewed and submitted within 1 to 3 months following receipt of all supportive data. Follow-up on submission of amendments is done as soon as possible and regularly to ensure timeous approval. Records of follow-up communication are kept and available. Both Word/doc & PDF Documentation are filed correctly and available of on RA/G-Drive

Area of accountability # 3 - Advertising/Promotional materials & Advertising SOP, review, approval & upkeep 

Main Activities

• Advertising SOP writing, training of relevant staff members in line with advertising legislation. Promotional materials /Advertisements are reviewed and submitted to authorities & complies with relevant legislation. Approval from authorities is obtained timeously.

Expected results 

• Advertising SOP is kept up to date as soon as new advertising legislation is published, within six months of publication by government. New and/or current staff are trained and training records are kept. Advertising and Promotional materials are reviewed and approved in line with Regulatory requirements within 48 hours of receipt. Act 36 & other authorities adverts are submitted within 2 weeks of internal approval. Approval by authorities is obtained timeously. (regular follow-up & records kept) Current legislation is applied for all advertising materials and no complaints from opposition companies/ regulators /users are received.

Area of accountability # 4 - RA Standard Operating Procedures & Documentation management & Product queries

Main Activities

• Initiate/update allocated RA SOP’s in line with current RA requirements & train personnel. Copies of SOP’s are available to appropriate stakeholder. All RA Documents are saved and are easily retrievable. Receive and reply to product queries from sales, marketing & other VIRBAC colleagues, Regulatory authorities and or other customers as required

Expected results

• Allocated RA SOP’s are initiated/updated in line with current RA requirements & Personnel trained. RA Documents are filled correctly and can be easily retrievable. RA documentation systems are implemented as soon as adopted. Applicable SOPs are up to date and comply to current legislation and guidelines. Participate in the review and or implementation of new RA system.

Area of accountability # 5 - Industry involvement, Relationship building & Legislative review 

Main Activities

• Attend relevant meetings & visit to authorities. Form good or meaningful relationships with opinion leaders, regulators and industry associates. Adequate contact with Internal and External stakeholders to maintain amiable & successful working relationships. Keep abreast of new legislative changes and update RA manager and or implement where applicable. Other departments are adequately informed about changes in legislation and or new requirements from authorities that impact our business.

Expected Results

• Relevant meetings are attended and feedback given to RA manager & relevant colleagues. Virbac's contribution is meaningful and company positive image is maintained. Represent Virbac at appropriate associations and or working groups relevant to RA. New guidelines and legislation are reviewed and implemented as soon as they become law.

Area of accountability # 6 - Artwork and labeling materials review and approval 

Main Activities

• Submit correct labels and inserts with new and amendment dossiers. Submit approved labelling material to artwork coordinator as soon as approval is received from authorities. Review and approve artwork so that it complied with artwork SOP and applicable legislation and company graphic manuals.

Expected results

• Correct label information is sent for review by BUM/PM before submission to authorities (New products & label/PI amendments) Approved labels & PI are saved correctly on the G Drive. & Sent to Artwork coordinator within 1 month of approval. Review and approval of artwork so that it complied with artwork SOP and applicable legislation and company graphic manuals. within 48 hours of receipt. No incorrect artwork is signed and no recalls due to artwork errors.

Area of accountability # 7 - Tutor of pharmacist assistants 

Main Activities

• Registration with SAPC as tutor. Mentor and guide Virbac's pharmacist assistants in line with current approved curriculum, as and when Assistants come forward for registration.

Expected results

• Mentor, guide and tutor Virbac's pharmacist assistants and that the Pharmacist assistants complete the course/s successfully as per prescribed timelines.

Educational level or equivalent experience

• B Pharm. or equivalent degree
• Post degree training. e.g. Registration course.
• SAPC registration.
• Medicines & Stock remedies legislative knowledge.
• Masters in Pharmacy or Science degree will be advantageous.
• 3 years or more in Regulatory Affairs and submission of product dossiers to authorities in RSA & other African countries.
• Advanced computer literacy (G-suite, Microsoft Office Packages and other as use by Virbac).
• Thorough knowledge and interpretation of Regulatory and Registration Legislation and Guidelines.
• Knowledge of pharmaceutical industry.
• Pharmaceutical & Pharmacology knowledge.
• Clinical knowledge.

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The main activities for this role are:

• Timeous collection of receivables, compliant to relevant laws and policies, dealing with credit applications,
• reconciling customer accounts, credit claims timeously identified and debtor days within company targets.
• Minimize bad debt through proper credit management techniques, timeous and accurate transactions relating to bad debt,
• keeping insured debt figures up to date with relevant Credit insurance company and quarterly communication/reports to HQ on insured debt figures/reduced limits
• Preparation of dunning letters and dealing with handovers to attorneys
• Timeous completion of general ledger reconciliations and general ledger entries and assisting the financial department with accounting functions & non-inventory purchase orders on a day-to-day basis .
• Monthly reports on overdue accounts, discount figures, claims ageing, top customers, staff accounts  & debtor days.

To be successful in this role you will need to have:

Technical Skills

• A Tertiary qualification in Credit Management and an Accounting diploma will be beneficial
• 5-6 years’ experience and proven track record in credit management and related accounting functions(preferably in the animal health sector)
• Good working knowledge of relevant acts (Credit Act, POPI Act & VAT Act)
• Good working knowledge of Credit Control, Credit  Risk Management
• Computer Skills (Microsoft Office : Excel, Word, Powerpoint) & (Google Suite : Google Drive, Sheets, Docs, Forms, Slides)
• Relevant experience on ERP systems(i.e. Movex)
• Full proficiency in English and Afrikaans is essential
• Good reconciliation and accounting skills