Open Jobs at Council for Geoscience (CGS)

Overall, Job Purpose :  

The role is responsible for the overall management and coordination of the SHEQ business unit and ensures the provision of the best-in-class, effective and efficient SHEQ  administrative support.

KEY RESPONSIBILITIES

Strategic Management

• Establish and implement the CGS quality management strategy in line with organisational strategic objectives.
• Mobilise the organisation towards the attainment of quality performance objectives.
• Establish and implement the CGS Occupational Safety, Health, Environmental and Quality policy in line with current legislation and organisational activities.
• Compiles the organisational and laboratory quality manuals, policies, procedures and methodologies in line with all statutory and regulatory requirements, best practice standards and business practices.
• Provides strategic direction and guidance on Occupational Safety, Health, Environmental and Quality matters.
• Conducts research into the external environment (national and international) to identify best practices in terms of Occupational Safety, Health, Environmental and Quality matters.
• Develops Occupational Safety, Health, Environmental and Quality policy, standards and directives that will support and enhance the core business.
• Evaluates long-term opportunities and risks for Occupational Safety, Health, Environmental and Quality.

Operations Management

• Ensures that best practice, governance frameworks covering all the facilities management aspects are adequately developed, implemented and maintained.
• Facilitates the operationalisation of quality management within the organisation, support CGS operations in the undertaking of internal quality audits as well as the formulation and development and deployment of quality improvement strategies.
• Work with business unit managers and project managers to develop, implement and monitor:
  • Project Quality Plans
  • Quality Control Plans
  • Safety, Health & Environmental Plans
• Sets up and drive the Corrective Action system to address non-conformances, audit findings and customer complaints.
• Develops, monitors and reports on quality management issues in collaboration with business unit managers.
• Leads technical investigations of quality non-conformances and customer complaints.
• Manages (Plan, execute and report on) internal quality audits.
• Participates in support of business units during external audits.
• Assists business units with guidance on closing quality audit findings.
• Develops SHEQ policies and procedure.
• Implements and ensures compliance of SHEQ to CGS policies and procedures.
• Compiles and maintain safety files and other related relevant files.
• Manage implementation of automated SHEQ record management and keeping systems
• Ensures that CGS adheres with the Occupational Health and Safety Act and applicable regulations.
• Manages SHEQ operational performance, policies, procedures, and guidelines.
• Promotes institution-wide awareness and understanding of SHEQ policies.

Project Management

• Ensures efficient management of outsourced SHEQ services in accordance with business requirements.
• Develops and implements systems/tools for the execution, monitoring and completion of SHEQ projects.
• Ensures that projects are implemented timeously and within budget.

Stakeholder Relations

• Nurtures and maintain strong relationships with various internal and external stakeholders.
• Ensures the provision of effective and efficient SHEQ services and solutions to various divisions within CGS to enable them to achieve their strategic objectives.
• Interacts with service providers to ensure SLAs have been met and contracts managed appropriately.

Quality Assurance

• Ensures effective incident management and regular reviews of the SHEQ services and solutions.
• Ensures that all office and systems furniture is functional and conforms to standards.
• Oversees and audits all furniture installations and reconfigurations.
• Conducts regular scans of the workspaces to identify areas/items/equipment/materials in need of repair, replacement or upgrade and escalate accordingly.
• Develops and implement maintenance programmes relating to the interior and exterior of the property, as well as fire, life, safety and other safety programs for assigned property.
• Ensures, maintains and improves the quality of CGS products in the market, through effective use of Quality Improvement methodology.
• Ensures that all CGS processes are in line with process specifications and global standards.
• Maintains CGS quality systems to ensure compliance to global standards.
• Participates in process improvement work and provides expertise.
• Analyse quality results to identify opportunities for quality improvement.
• Work with business unit managers to improve process controls.
• Provides detailed audit reports with findings.
• Ensures compliance to ISO 9001 standards.

Financial Management

• Executes prudent and proper management of SHEQ Business Unit budget in line with CGS policies and Public Finance Management Act, 1999.
• Exercise proper implementation of financial management protocols within the business unit in line with CGS policies.

People Management

• Executes prudent and proper human resource management within the business unit.
• Champions the skills development and transfer within the business unit.
• Implementation of the CGS performance management policy within the business unit.
• Mentors and coaches’ staff within the business unit.
• Promotes a culture and practices that reflect the CGS values and encourage good performance.
• Supports a transformation programme of the CGS aligned with the objectives of the Employment Equity (EE) Act.

BEHAVIOURAL ATTRIBUTES

• Communication and presentation skills.
• Conflict, negotiation and dispute management.
• Problem and change management skills.
• Excellent organisational and interpersonal skills
• Analytical and problem-solving skills.
• Ability to work independently and adhere to deadlines.

EDUCATION, KNOWLEDGE AND EXPERIENCE

• Grade 12.
• B Degree in Safety Management or equivalent qualification.
• Post Graduate degree will be an added advantage.
• 5 -10 years’ experience in SHEQ role.
• SAATCA recognized certificate in ISO 9001: 2015.
• SANAS certificate in ISO 17025: 2017.
• Understanding of implementation of ISO 14001 and ISO 9001.
• Sound knowledge and experience in ISO 9001 implementation and maintenance within a large ISO- certified organisation.
• Thorough knowledge and understanding of the ISO 9001 standard requirements and certification process.
• Thorough knowledge and understanding of the ISO 17025 standard requirements and accreditation process.
• Experience working in a science council or public sector.
• Working knowledge of electronic Quality Management systems.
• Knowledge of SHEQ Management policies and procedures.
• Sound knowledge of Occupational Safety, Health, Environmental legislation and regulations.
• Experience as an ISO 9001 Auditor.
• Understanding of PFMA and PPPFA legislation and regulations.
• Project Management.

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Overall Job Purpose:  

The role is responsible for the rendering of effective and efficient motor vehicle driver services to the Council for Geoscience and business units  to transport passengers and other items/goods such as mail, documents, parcels in accordance with established policies and procedures.

KEY RESPONSIBILITIES

Operations Management

• Renders effective and efficient motor vehicle driver services.
• Drives light and medium motor vehicles to transport CGS staff, stakeholders and deliver other items/goods.
• Ensures timeous delivery and collection of staff to and from designated areas.
• Ensures timeous execution of the daily transportation schedule as agreed.
• Manage changes, unforeseen obstacles that impact daily transportation schedules and consult with the Manager/Supervisor: Facilities Management when necessary.
• Ensures that any subsequent changes are communicated to stakeholders timeously.
• Adhere to all traffic rules and regulations as well as safety requirements.
• Complete all the required and prescribed records and logbooks with regards to the motor vehicle and items/goods handled in a timely manner.
• Ensures that the motor vehicles used to provide services are kept in a roadworthy condition and maintained/serviced.
• Performs pre and post trip inspections on motor vehicles for any damage.
• Assists with the delivery and collection of motor vehicles to and from various maintenance agents and 3rd parties.
• Liaise with the relevant end user when transportation of passengers and other items or goods are needed.
• Collects, delivers and distributes company mail, documents and parcels timeously to the correct recipients.
• Maintains documentation and up-to-date recordings of mail delivery, collection and distribution.
• Safeguard allocated motor vehicles, mail, documents and parcels against theft, misuse and loss.
• Assists with recovery of broken-down vehicles when requested.
• Assists with CGS operational needs outside normal working hours when requested.
• Perform any other ad hoc duties.

BEHAVIOURAL ATTRIBUTES

• Customer orientation.
• Communication skills (Oral and Written).
• Teamwork and collaboration.
• Problem-solving.
• Report writing skills.
• Sense of urgency.
• Work under pressure.
• Computer literate.

EDUCATION, KNOWLEDGE AND EXPERIENCE

• Grade 10.
• Valid driver’s license (Code 10/C1 with PDP).
• Minimum 06 months related experience as a Driver.
• Knowledge of basic vehicle maintenance.
• Ability to read and interpret maps/directions.
• Ability to operate a GPS.
• Understanding of the responsibilities/liabilities of driving/transporting passengers.
• Knowledge of administrative and clerical procedures.