Openings at SGS

Job Description
PRIMARY RESPONSIBILITIES

• Responsible for managing all aspects regarding Logistics of samples coming in and administrative functions for the Geochem division. Acts as the first point of contact from sample receipt till samples leave logistics to the lab for analysis.

SPECIFIC RESPONSIBILITIES

• Responsible for the day-to-day Supervision, Coordination and Operation of the Logistics, client interaction, sample receipt, sorting, logging, labeling, tracking, storage of samples.
• Execute job review when samples are received, to ensure instructions are clear and understood before work is profiled in SLIM and any anomalies to be reported to the client liaison coordinator.
• Creating new templates in G6 and annually review of the templates
• Manage and monitor sample movement in sample reception, sample storage, samples returned to client and sample disposal
• Responsible for sample routing, formulating changes, improving workflow and maximum, effective utilization of all resources in the departments
• Manage and monitor logistics staff.
• Responsible for achieving a high degree of project distribution to achieve TAT as per client contracts.
• Responsible to coordinate and motivate a team towards a common goal
• Responsible for maintaining and applying the disciplinary code of the company
• Responsible for building a motivated team, focused on client service, quality and satisfaction.
• Data entry of weights into SLIM where necessary
• Maintain a clean working environment
• Keep relevant communications confidential
• Complies and conforms to the laboratory quality management system (ISO17025 and SANAS)
• Client Liaison, Admin and Logistics Overtime submission sheets must be properly checked (Name, employee number, correct hours claimed) before handing in to HOD for approval.
• Assist in the completion of Production reports.
• Standing in for other Senior staff during his/her absence (meetings, trainings, sick leave & annual leave)
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.
• Operate to the highest standards of ethics, in accordance with the SGS Statement of Integrity.

COMPLIANCE & AUTHORITY 

• Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to act. Play the STOP WORK card.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to act.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
• Assist with production coordination with specific collaboration with other section on sample movement
• Assist with the training and verification of Sample Logistics Staff
• Check on daily staff attendance and address any problem timeously and pro-actively.
• Ensure the maintenance of the laboratory equipment, like balances and drying ovens and drying pans.
• To keep all logbooks updated
• Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.

Qualifications
Education

• Matric with Math’s and Science.
• Supervisory qualification will be added advantage

Experience

• Minimum 5 years’ experience in the administrative aspects of Geochemical Laboratory Services
• Good understanding of ISO IEC/17025
• Excellent communication skills with good written and speaking ability of English.
• Client Services background would be an added advantage
• Solid Supervisory experience

REQUIRED SKILLS

• Supervisory experience
• Strong experience in information management systems
• Solid Communication Skills
• Good Analytical Skills background
• Ability to work well under pressure and tight timelines
• Ability to prioritize activities and be flexible to adjust to a variety of situations
• Basic knowledge of Microsoft Office
• Able to work independently and to coordinate several activities simultaneously.

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Job Description

• A Site Laboratory Manager is responsible for Laboratory Management production planning on site and meeting deadlines.
• A Site Laboratory Manager is responsible to liaise with clients and relevant regional manager.
• A Site Laboratory Manager is responsible to ensure reporting is correct before signing and distribution.
• A Site Laboratory Manager is responsible for implementation of quality control systems and Health and Safety regulations in and around the laboratory.
• A Site Laboratory Manager is responsible for multi-disciplinary site laboratory including Soils, Concrete, asphalt, Seals and Aggregates
• A Site Laboratory Manager is responsible to adhere to all quality and safety requirements of the SGS management system.
• A Site Laboratory Manager is responsible to assist the technicians with any job whether it is on site or inside the laboratory as per instruction from the authorized site supervisor /laboratory manager.
• A Site Laboratory Manager is responsible to perform any other reasonable tasks as assigned by the authorized site supervisor/laboratory manager and regional manager.
• A Site Laboratory Manager is responsible for following all SGS policies and procedures on site including but not limited to the payroll, leave, disciplinary procedure.
• Provide training for all staff as training needs are identified.
• Ensure all SGS mandatory (OI Toolbox/ Annual Integrity / Social Media etc) training is done as and when required.
• All timesheets, claim forms and payroll instructions are sent to the relevant departments timeously.

Qualifications

• Relevant National Diploma or NQF 6 / Grade 12 or NQF4 equivalent or skills and experience sufficient to be recognized as a qualification through - Recognition of Prior Learning.
• Drivers License
• Relevant National Diploma and ten years relevant experience or NQF 6 and ten years relevant experience. OR
• Grade 12 and fifteen years relevant experience or NQF4 and fifteen years relevant experience.

Additional Information

• Competent and qualified to do all tests in all laboratory divisions including soils, asphalt, seals, concrete / aggregate
• Competent and qualified to do quality laboratory control and implementation
• Competent and qualified to supervise and execute all field work
• Be familiar with COLTO
• Knowledge of Health and Safety
• Competent and qualified to do all tests (TMH 1 and SANS) in all laboratory divisions including soils, asphalt, seals, concrete / aggregate
• Computer literate (Word, Excel, Outlook)

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Job Description

• An Assistant/Trainee Laboratory Manager is responsible to assist with the accreditation and Health and Safety regulations requirements are adhered to in and around the laboratory. An Assistant Laboratory Manager is responsible for verifying that the correct test methods are followed and immediately report any deviations to the relevant reporting manager.
• An Assistant/Trainee Laboratory Manager is responsible to adhere to all quality and safety requirements of the SGS management system.
• An Assistant/Trainee Laboratory Manager is responsible to assist the technicians with any job whether it is on site or inside the laboratory as per instruction from the authorized site supervisor /laboratory manager.
• An Assistant/Trainee Laboratory Manager is responsible to perform any other reasonable tasks as assigned by the authorized site supervisor/laboratory manager and regional manager.
• An Assistant/Trainee Laboratory Manager is to ensure all functions continue as per procedure in the absence of the Laboratory Manager.
• An Assistant/Trainee Laboratory Manager Support the Laboratory manager to ensure all payroll instruction, leave forms and other administrative duties are carried out.
• An Assistant/Trainee Laboratory Manager Provide training to reporting staff as and when the need is identified.

Qualifications

• Relevant National Diploma or NQF 6 / Grade 12 or NQF4 equivalent or skills and experience sufficient to be recognized as a qualification through - Recognition of Prior Learning.
• Drivers License
• Relevant National Diploma and ten years relevant experience or NQF 6 and ten years relevant experience. OR
• Grade 12- and 3relevant experience or NQF4 and fifteen years relevant experience.
• Must be familiar with all Civil Engineering Test Methods under THM1 and SANS.

Additional Information

• Competent and qualified to do all tests in all laboratory divisions including soils, asphalt, seals, concrete / aggregate
• Competent and qualified to do quality laboratory control and implementation
• Competent and qualified to supervise and execute all field work
• Be familiar with COLTO
• Knowledge of Health and Safety
• Computer literate (Word, Excel, Outlook)
• Physically able and willing to work with, process and moving of samples and when required.
• Competent and qualified to do all tests (TMH 1 and SANS) in all laboratory divisions including soils, asphalt, seals, concrete / aggregate