Procurement Coordinator at KPR (Pty) LTD

Job description

Main Purpose (Role):

The Procurement Coordinator is responsible for identifying and screening procurement suppliers, negotiating terms and conditions favourable tthe company (in the event that a Commercial Coordinator or Senior Procurement Coordinator has not been assigned tthe project), driving improved supplier service levels, minimizing risk while improving company business results, standardizing and automating business and procurement best practice processes in accordance with the companies corporate governance, project and client requirements.

Requirements

• Technical Expertise
• Procurement Responsibilities
• Training of the project team regarding the project’s procurement procedure.
• Coordinate feedback sessions with the project team (project familiarisation session) regarding key procurement aspects, ramifications/issues affecting the project, if any.
• As necessary, liaise with legal counsel or management for clarification and/or direction with regards tany procurement liabilities that may arise.
• Prepare Procurement Operating Plan (POP) together with Project Manager, Project Engineers and Project Planner.
• Generate and implement project specific procurement, tender opening and close-out procedures in accordance with client requirements (as appropriate).
• Ensure project vendor list has been communicated tthe DRA vendor administrator.
• Prepare, update and maintain the Procurement Register which includes a register for guarantees, procurement statistics, contracts placed, close-outs etc.
• Ensure that sole source motivations have been approved.
• Track receipt of all tender acknowledgements.
• Tender openings in accordance with the project tender opening procedure
• Purchase Order (PO) Process
• Create / cancel PO's aligned tprocurement procedure & operations
• Proactive Management of PO's w/ the business, procurement
• Pinclusions, warranties, etc.
• Process owner and subject matter expert of the Pprocess

Purchasing Operations:

• Assist with vendor on boarding for direct and indirect products and services.
• Track and report vendor on boarding activity tmeet project goals and internal auditing guidelines
• Manage quotes and pricing, as needed
• Ensure functional alignment with project team
• Implement agreed purchasing plan for project
• Determine risk of & impact from changes and exceptions in process

Supplier Management:

• Negotiate pricing, facilitate approvals, and expedite rush items
• Negotiate with suppliers as needed, and execute strategic sourcing where practical
• Negotiates favourable contractual terms and conditions for the company with suppliers, with the assistance of management and only in the event that a Commercial Coordinator or Senior Procurement Coordinator has not been assigned tthe project.
• Develops and implements efficiencies, standardized tools, practices and procedures shortening the quotation, RFP and decision making and evaluation time
• Ensures implementation of operational strategies focusing on achievement of the following results in close collaboration with the procurement and contracting department:
• Full compliance of procurement activities with rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system

Commercial Responsibilities

• Assist Project Engineer with commercial clarifications in tenders.
• Input intthe commercial adjudication.
• Input Formatting, administration, circulation for signature of adjudication.
• Negotiation of contracts with suppliers, with the assistance of management and only in the event that a Commercial Coordinator or Senior Procurement Coordinator has not been assigned tthe project.
• Generation of the Order or Contract document using the relevant, project specific documentation.
• Circulation and signatory of contract documents in accordance with the project procurement procedure.
• Complete the Order / Contract amendments in accordance with the project procurement procedure. Close-outs, in accordance with the project close-out procedure.

Formal Qualification Required

• FIDIC Training Course - Essential
• Diploma in Procurement - Advantageous