Assistant Administrator at Maitland

Job description

Overview

To provide an awesome, consistent, one-stop, end-to-end administrative service offering to our Corporate Clients, the Corporate Secretarial Service Centre in Cape Town and the wider Corporate Services team based in Cape Town and Johannesburg. Building strong service relationships to enhance, retain and grow the business. The Assistant Administrator, Corporate Secretarial and Admin Services will perform various administrative, servicing, coordination, support and relationship management activities to assist with the take-on and secretarial administration of Companies and Trusts, working closely with and supporting the Corporate Secretarial Service Centre team, the wider Corporate Services team and where necessary, other teams in Maitland.

Skills And Competencies

• The Assistant Administrator, Corporate Secretarial and Admin Services:
• Is passionate about service and service excellence, with a ‘will do, can do’ attitude – demonstrating a determination and encourage others to achieve excellence in every task, action and or interaction;
• Is creative and shows innovation - taking advantage of opportunities to improve and enhance matters and solving problems;
• Is flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;
• Has the ability to gaining and establishing confidence of others, inspiring others to have a passion for performance by enhancing and improving the way things are done;
• Proactively builds networks with key clients as well as with people in the organisation;
• Knows how to leverage diversity – respects, understands, values and harnesses team member differences;
• Is highly organised, efficient and professional with a sense of urgency and good time management;
• Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgement;
• Has the ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;
• Is detail and quality conscious – accountable, responsible and adaptable;
• Has honesty and integrity of the highest order and respect for the confidentiality of our clients’ and Maitland’s affairs;
• Has the ability to work well both under supervision as a member of a team, as well as independently;
• Has excellent skills to communicate confidently, professionally and effectively with clients, staff and management (verbal and or written);
• Is knowledge and information seeking – understanding the importance of knowlege and skills and actively manage own and staff’s development path and plan;
• Has business acumen – an understanding and the application of business principles, procedures and processes to comply with regulations, enhance efficiency and increase profitability;
• Has resilience – overcoming obstacles and delivers results by showing tenacity; and
• Has excellent computer and typing skills, with the ability to learn and understand new systems with confidence, and have a good knowledge and experience of working on and understanding the Microsoft Office suite (including Excel, Word and Outlook).

Duties And Responsibilities

#Requisition::General Details::Duties and Responsibilities#

Minimum Requirements
Has a minimum of 2-3 years’ recent experience and working knowledge of relevant legislation such as the Companies Act, Trust Property Control Act, Great soft or other secretarial software and corporate secretarial administration;
Will have suitable qualifications relevant to the duties and responsibilities listed above (a Legal degree and/or Corporate Secretarial qualification will be an advantage);