Receptionist / Office Administrator / Personal Assistant at VDMA Attorneys

JOB DESCRIPTION

Receptionist / office administrator / personal assistant to provide administrative and secretarial support at our Johannesburg office.

RESPONSIBILITIES

Your responsibilities will include:

• acting as the point of contact between the professional staff and clients;
• screening and directing telephone calls and distributing correspondence;
• providing administrative assistance to the professional staff;
• attending to debt collection on behalf of the professional staff (including ensuring timeous collection of debtors, reconciling clients' accounts, resolving daily debtor’s queries and ensuring that clients receive monthly invoices and statements);
• handling requests and queries appropriately;
• managing diary and schedule meetings and appointments;
• making travel arrangements;
• taking dictations and drafting minutes;
• sourcing and procuring office supplies;
• handling and managing service providers and suppliers; and
• maintaining the office filing system.

REQUIREMENTS

• Applicants with the following work experience will be considered:
• minimum 2 (two) years’ work experience as a receptionist / office administrator / personal assistant in a law firm;
• experience in managing own debtor’s book and performing full function credit control duties is highly advantageous (including experience with collecting on corporate and consumer accounts and knowledge of full function credit control and bookkeeping principles);
• highly professional, presentable and well spoken;
• good analytical and problem-solving ability and sound numerical skills;
• attention to detail and good organisational skills including the ability to maintain a high level of accuracy in preparing and entering financial information;
• excellent conflict and stress management;
• excellent verbal and written communication skills, including the ability to effectively communicate with staff and customers;
• excellent computer proficiency (Microsoft Office – Word, Excel, PowerPoint and Outlook);
• must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service;
• ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed routines and standard acceptable practices;
• must have drivers licence and own transport; and
• previous experience on Ghost Practice will be advantageous.

SALARY

Your salary will be market related.