(1700) Executive Personal Assistant at South African Reserve Bank

The successful candidate will be responsible for, among other things, the following key performance areas:

• Manage and maintain the Deputy Governor’s diary, including logistical arrangements for appointments and travel in liaison with relevant personnel.
• Ensure that all submissions are submitted to the correct committees before the deadlines (e.g. Governors’ Executive Committee submissions).
• Receive, screen and respond to incoming telephone calls and electronic mail using own initiative and, where appropriate, deal with queries and/or route calls/ electronic mail to appropriate persons and/or departments.
• Prepare and edit correspondence, communication, presentations and other documents, and conduct basic investigations and analysis where necessary for this purpose.
• Ensure that all incoming and outgoing correspondence is registered and filed in accordance with the SARB’s File Plan.
• Create and maintain a contact database for the office as well as a filing system in accordance with the SARB’s File Plan.
• Collate and coordinate project-based and other information on behalf of the Deputy Governor.
• Review operating practices in own area and implement improvements where necessary.
• Foster and maintain positive internal and external relationships, engaging with members and stakeholders at all levels of seniority in a professional and collegial manner.
• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the office.
• Distribute correspondence, circulars and memorandums to staff on issues emanating from the Office of the Deputy Governor.
• Serve on relevant divisional, departmental and/or SARB-wide project teams based on experience, skill and ability, where required.
• Execute any other tasks as instructed by the Deputy Governor as and when required.

Qualifications

To be considered for this position, candidates must have:

•  a Grade 12 certificate plus a Secretarial Diploma or an equivalent qualification – a Bachelor’s degree would be an added advantage; and
• at least six to eight years’ experience in a corporate personal assistance or equivalent environment, with experience in supporting executives.