3P Operation Assistant at Unilever

JOB PURPOSE

The Purpose of the 3P Operations Assistant is to be responsible for Unilever RPM & FG materials at 3P. This includes SAP maintenance and physical stock accountability.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

• Stock Capture, reconciliation & movement in SAP
• Receipt, capture and move RM/PM received at 3P into SAP
• System movements (back flushing) for all raw & packaging material at the end of every production run – drive physical movement and ensure system transfer is done
• Receive and process Delivery Notes for payment and update DN details accordingly on system.
• Accurately enter data into corresponding fields within various software programs
• Identify and correct data entry errors using appropriate quality control methods
• Facilitate movement of FG to UL Warehouses- Transport booking and SAP transactions (Printing and sticking of pallet labels)
• Daily reporting to reconcile overall stock receipts, dispatch, clearing bins, clearing SIT (confirm and validate)
• Assisting 3P with UL invoicing- correct documentation quoted
• Co-ordinate monthly stock count with 3P – writing on and writing off stock
• Investigation and report of stock losses post the stock count - Provisions
• Checking and correcting S/LOC – RPM and FG
• RM/PM and FG – Write ons and Write offs
• RM/PM movement between plants
• Attendance and input into monthly/quarterly UL and 3P operational review

Key Inputs

• Must be able to network within a data team and interact with Managers across the business.
• Deliver optimum results through relationship building with suppliers to help maximize stock efficiency.
• Day to day contact and relationship with 3P planner
• Drive planning through insights and experience
• Report and analyse Key Performance Indicators, implementing continuous improvement activities around these.
• Drive tracking and score card updates via weekly reportng and accountability standards

WHAT YOU NEED TO SUCCEED

Experiences & Qualifications

• Matric
• Studying towards a qualification in logistics /supply chain
• Looking for practical experience towards qualification
• Proven data entry work experience, as a Data entry operator or Office clerk

Experience Required:

• Experience with MS Office and data programs
• Familiarity with administrative duties
• Experience using office equipment, like fax machine and scanner
• Typing speed and accuracy
• Excellent knowledge of correct spelling, grammar and punctuation
• Attention to detail
• Confidentiality
• Organization skills, with an ability to stay focused on assigned tasks
• High school diploma: additional computer training or certification will be an asset
• ensuring that all necessary data is being entered and maintained.
• 2 years of data entry experience or related office experience
• Strong computer skills

Key Competencies:

• Concern for Rigour & Order
• Analytical Thinking
• Team working
• Drive
• Customer Service Mindset
• Problem Solving Skills