3x Payroll Administrators - 4 - Month Fixed - Term Contract (Milnerton/Century City) at Ecowize Group

Description

• Ecowize is looking for 3x Payroll Administrators with proven experience with Sage 300 People to join the Payroll team on a 4-month Fixed-Term contract.
• The purpose of the role is to ensure accurate and timely payroll processing in line with company policies, South African legislation, and best practice standards.
• The Payroll Administrator is responsible for capturing, maintaining, updating, and terminating employee data accurately; ensuring statutory compliance; and processing payroll with accuracy and on schedule.
• This role builds trust, minimizes financial risk, and supports a positive employee experience through efficient payroll administration.

Primary Objectives:

Customers (Internal & External)

• Provide accurate monthly payroll check reports to employees and line managers on time.
• Respond professionally and timeously to payroll queries, escalating delays with required urgency where necessary.
• Advise employees on payroll-related policies and procedures when appropriate.
• Collaborate closely with HR, Finance, and sites to ensure seamless payroll processing and other timekeeping system requirements. (for example, PRP)

Accurate and On -time Payroll Processing, Reports and Validations

• Minimise financial risk by capturing payroll data accurately and reconciling own inputs before submission for approval.
• Collect, sort, and validate payroll information from HR and sites to ensure completeness on the payroll system.
• Verify that all processing information is fully supported by required documentation and authorisations.
• Load new employees, maintain records (e.g., banking detail changes), process once-off changes (annual increases), and finalise terminations including final pay and leave encashment.
• Complete statutory and compliance submissions, including UIF (UI-19), certificates of service, provident fund claims, and maternity documentation.
• Accurately process all relevant payroll elements for the current period, including, but not limited to: Earnings, Deductions, Company Contributions, Fringe Benefits, Leave Transactions.
• File salary input monthly, ensuring records are complete and audit-ready.
• Prepare monthly payroll reports per checklist for submission to the payroll team leader.
• Provide general administrative support and assist with ad hoc payroll-related tasks.

Continuous Improvement: Business Processes

• Identify payroll process inefficiencies or compliance risks and raise improvement opportunities, particularly in relation to own stakeholder engagement (e.g., required procedures and documentation from line managers).
• Share lessons learned and collaborate with colleagues to improve accuracy and consistency.
• Take initiative to upskill and broaden own payroll knowledge (systems, legislation, reporting) to add value within the payroll team.

Ecowize Values

• Demonstrate Partnership by fostering collaboration across HR, Finance, and operational teams.
• Show Excellence through accuracy, diligence, and delivering error-free payroll outputs.
• Uphold Integrity by protecting confidential employee data, ensuring compliance, and applying payroll rules consistently and fairly.

Requirements

Minimum level of education:

• Grade 12
• Payroll certification / Diploma (advantageous)

Experience:

• Essential: 5–8 years’ experience administering payroll for both wage earners (±700 employees) and salaried staff (±100 employees) in a high-volume environment.
• Proven end-to-end payroll processing experience, including new hires, changes, and terminations.
• Strong exposure to payroll compliance (PAYE, UIF, SDL, BCEA)
• At least 3 years’ experience working with Sage 300

Job knowledge:

• Thorough knowledge of payroll principles, calculations, and processes.
• Up-to-date knowledge of South African labour legislation and statutory compliance.
• Understanding of HR processes (onboarding, benefits, leave, terminations)
• Awareness of payroll reporting, reconciliations, and audit requirements.

Job skills (Technical skills)

• Proficient in end-to-end payroll processing, including onboarding, terminations, leave, and benefits.
• Strong knowledge of payroll legislation and compliance requirements (PAYE, UIF, SDL, BCEA).
• Skilled in payroll systems (Sage 300 People – minimum 3 years) and timekeeping systems (advantageous).
• Experienced in data analysis and reconciliation to validate inputs, balance reports, and prevent errors.
• Competent in preparing payroll summaries, variance reports, reconciliations, and audit-ready files.
• Proficient Microsoft Excel user, including VLOOKUP/XLOOKUP and formulas for payroll analysis.
• Effective record management to ensure accurate, compliant, and audit-ready payroll documentation.

The successful incumbent must have the following skill sets:

• High attention to detail, accuracy, and confidentiality in handling sensitive payroll data.
• Strong communication and stakeholder management skills, fostering effective relationships across HR, Finance, Operations, and external authorities.
• Excellent time management, resilience, and ability to prioritise under pressure to meet strict deadlines.
• Problem-solving and critical thinking abilities to resolve discrepancies and ensure compliance.
• Adaptable and flexible, with a collaborative, customer-focused approach that supports employees and ensures smooth payroll delivery.

Closing date 26 February 2026