Travel & Accommodation Administrator at Gilbarco Veeder Root

Job description

Department

Head Office/Cape Town

REPORTING TO: Helga de Villiers

Additional Info

Half day temp position

Purpose Of Position

Travel and accommodation bookings for all associates within specific company policies

Key Responsibilities

• Booking Accommodation- This can be in parts as guest houses sometimes must be contacted directly
• Booking International flights and ensuring all travel documents required is obtained, including travel insurance.
• Sending and following up on flight quotes
• Checking if Guest houses and Hotels are rated and up to standard before booking.
• Following up on outstanding payments and approvals
• Doing bookings for Serveron and Qualitrol (awaiting their own agency)
• Filing and reconciliation for Finance.
• Track flight costs against budget from Tony and Wikus.
• Following up and providing feedback to Tony re car rental issues.
• All work done on Travel IT systems.

Personal Qualifications & Experience

• Education/achievements Matric
• Experience/Knowledge Minimum of 5 year work experience Travel and accommodation experience

Specific Skills

Accuracy, Customer liaison, multi-tasking, must be computer literate

ROLE SPECIFIC COMPETENCIES & BEHAVIOURS

• Charts the Course - Utilises Critical Thinking
• Motivated by the challenge of new work; comfortable with ambiguity; proactively seeks answers.
• Moves Strategy to Action
• Prioritizes effectively, acts with speed and agility.
• Demonstrates a sense of urgency.
• Drive Innovation & Growth - Listens & Responds to Customers Needs
• Is committed to excellence and understands how daily work impacts the customer. (in this instance internal customer)
• Builds People, Teams & Organisations - Relentlessly attracts, engages and develops people
• Proactively seeks and provides feedback from / to coworkers and supervisor to develop self and others.
• Creates followership and collaboration
• Works collaboratively across the business.