Assistant, Income and Awards Processing at World Health Organization

Job description

OBJECTIVES OF THE PROGRAMME

The Accounts and Finance Management (AFM) Unit provides budget and finance management services to WHO programmes and administration, as well as support the management of financial assets of the organization in the African Region. The work in scope include awards management, labour distribution planning and control, imprest and other accounts management, treasury, expenditure management, quality assurance activities and staff health insurance.

DESCRIPTION OF DUTIES

• Review and process various requests submitted by budget centers over the awards life cycle including Donor Proposal/Agreement Clearance, Award Activation (AAR), Award Distribution (ADR), Workplan funding, Award Amendment (AMR), Expenditure Batches (EB), Certified Financial Statements (CFS), Management Financial Reports (MFR). Ensure full compliance of transactions from the Budget Centers to the WHO rules and regulations, policies and procedures; ensure proper control of supporting documentation and adequate documenting/recording of controls performed.
• Participate in monthly analysis to identify potential Oracle Labor Distribution (OLD) issues and recommend solutions/actions to resolve the issues.  Follow-up to ensure that actions to resolve the issues are executed by the Budget Centers in a timely manner. 
• Perform financial analysis and make recommendations; and compile periodic reports to Budget Centers (Awards Receivables, Awards Expired/Expiring, Funds Not Yet Available, Encumbrances, In Kind/In Service Awards, Carry Forwards, etc.) and follow-up to ensure that required actions are taken in a timely manner.
• Keep abreast of all developments in WHO rules, regulations, policies, procedures and systems related to the areas of work. Support the continuous improvement of rules and regulations around areas of work through identification of current and emerging issues.
• Maintain financial records and financial transactions relating to area of work in the Global Management System (GSM) environment; 
• Assist staff on various financial processes, controls and operations in the GSM environment in the areas of work. Respond to queries and correspondences on areas of work as required;
• Perform other tasks as required.

REQUIRED QUALIFICATIONS

Education

• Essential: Completion of secondary education. 
• Desirable: A diploma or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.
• Experience
• Essential: A minimum of 8 years of working experience preferably related   to finance, budgeting and/or accounting activities.
• Desirable: Experience with the United Nations System or other international organizations. 

Skills

• Ability to plan, organize, coordinate and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds.
• Computer literacy and ability to effectively use a variety of software. Proficiency in Microsoft Excel is essential as well as experience operating ERP system modules.

WHO Competencies

• Communicating in a credible and effective way
• Producing results
• Fostering integration and teamwork
• Respecting and promoting individual and cultural differences

Use of Language Skills

Essential: Very good knowledge of English or French with intermediate knowledge of the other language.

Desirable: 

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ZAR 294,127 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.