Administrative Project Coordinator at Electric Ink Media

Job description

We’re looking for a organised and proactive Administrative Project Coordinator with at least 2-3 years work experience.

Though a small core team, we take on many projects so the role demands an energized individual who is tech savvy and able to tackle a diverse role.

The role encompasses a variety of focus areas: accounts management, general administration, liaising with clients, event coordination, magazine production and website maintenance.

The role will assist you in building a strong base and all round experience in niche media, sport marketing & events.

Duties and Responsibilities

• OFFICE:
• maintaining office systems, including IT management, inventory management, stationary and filing;
• facilitating and managing external suppliers
• email liaison with various departments re magazines and events
• responsible for accounts (debtors and creditors)
• keeping various internal reports and schedules updated
• PROJECTS
• Initiating, setting up and scoping of magazine and events projects under guidance of management;
• Execute project related administration support from project & magazine planning to wrap & invoicing
• Administering project close-out and general project office administrative duties;
• Ensure project execution and general management of projects are according to set standards, procedures and methodologies and keeping of records;
• Compile quotes & cost analysis
• Facilitate project communication (management remove) and ensure document management support;
• Liaise with internal and external stakeholders, clients and project team

Key skills:

• organised multi-tasker
• strong admin skills
• proficient in English
• highly organised
• strong written and verbal communication skills
• excellent time management
• thrive in pressure scenarios

Requirements:

• Proactive & positive energy
• Strong computer literacy
• Basic accounting knowledge
• Team player

Interests:

• Sport / Health
• Brand, media, events & marketing
• High-end niche media

The position is available immediately. If you’re a person who can think on your feet and has a proven track record in a similar position then we’d love to hear from you.