Accounts Administrator at Hire Resolve

• Are you a highly organised and detail-oriented finance administrator with experience in both Accounts Payable (AP) and Procure-to-Pay (P2P) processes?
• Our client, who services the Mining and Heavy Industry sector, is seeking a dedicated Accounts & Procurement Administrator to join their Finance team in Steyn City, Johannesburg. This dual-focus role is critical for maintaining an accurate Accounts Payable ledger and ensuring the integrity of the full procure-to-pay cycle.
• The successful candidate will be the primary point of contact for suppliers and play a key role in ensuring VAT compliance and prompt payment runs.

Key Responsibilities:
Procurement / Procure-to-Pay (P2P) Support

• Purchase Order (PO) Management: Create and issue purchase orders based on approved requisitions.
• Coding: Ensure correct GL codes, VAT treatment, and cost centre allocations are applied to all orders.
• Document Follow-up: Follow up with suppliers for timely submission of invoices and delivery documents.
• Mismatch Resolution: Work closely with the Finance team to resolve PO/GRN/invoice mismatches.
• Accounts Payable (AP) & Data Management
• Invoice Processing: Receive, verify, and accurately capture supplier invoices into the accounting system.
• Three-Way Matching: Perform 3-way matching (PO, GRN, Invoice) where applicable to validate purchases .
• Compliance: Validate VAT compliance and ensure correct coding to cost centres and GL accounts.
• Payment Batches: Prepare weekly and monthly payment batches.

Reconciliations & Vendor Management

• Supplier Reconciliations: Complete monthly supplier statement reconciliations and promptly resolve all discrepancies.
• Query Handling: Follow up on outstanding invoices, credit notes, and queries.
• Vendor Management: Handle supplier queries and provide timely feedback. Maintain supplier master data and ensure proper controls for changes.
• Documentation: Maintain accurate supplier files and audit-ready documentation.

Month-End & Compliance

• Month-End Support: Prepare ageing reports and AP-related schedules. Assist the Accountant with accruals, open-item clearing, and AP sub-ledger reconciliations.
• Controls: Ensure strict adherence to internal controls, Delegation of Authority, and AP policies.
• Audit Support: Support both internal and external audits.

Minimum Requirements:

• Qualification: Matric (Grade 12). A Diploma in Procurement, Accounting, or Administrative studies is highly desirable.
• Experience: 1 to 2 years of work experience in a finance or procurement administrative role.

Skills:

• Intermediate Excel skills are essential.
• Strong attention to detail and ability to work under pressure.
• Good communication and organisational skills.
• Problem-solving orientation.