Fidelity Services Group is Southern Africa's largest integrated security solutions provider and the industry leader in protection innovation. Excellence in service delivery and implementation are fundamental to our impressive track record. By keeping abreast of the latest trends and technological developments globally, and continuously evolving and innovatin...
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We are seeking a detail-oriented and organized individual to join our team as a Requisitions Clerk. The ideal candidate will be responsible for processing and managing all requisitions for materials and services, ensuring timely delivery and accurate documentation. This role is crucial in supporting the overall efficiency and effectiveness of our operations.
Responsibilities:
Receive and review all requisitions for materials and services
Verify accuracy and completeness of information provided
Collaborate with various departments and vendors to confirm accuracy of specifications and quantities
Perform reconciliations using independent data to confirm accuracy of vendor invoices
Process requisitions in a timely manner and proactively track progress and approvals to completion
Process CAPEX request and proactively track progress and approvals to completion
Communicate with vendors to obtain quotes, invoices and place orders
Maintain accurate records and documentation of all requisitions and purchase orders
Resolving any discrepancies or issues related to requisitions with the vendors
Co-ordinate with receiving and accounts payable departments to ensure timely payment and delivery
Ensure vendor payments are completed timeously and in accordance to the payment terms
Provide support and assistance to other team members as needed
Analyze cost G/L’s to ensure accurate receipting and assist the team with the month-end process.
Manage the open Purchase Orders weekly and provide month-end accruals to the Accountant
Assist with vendor on-boarding
Assist with ad-hoc queries and tasks when needed
Qualifications:
High school diploma or equivalent
Previous experience in a similar role is preferred
Strong attention to detail and excellent organizational skills
Proficiency in MS Office
Ability to multitask and prioritize workload effectively
Excellent communication and interpersonal skills
Strong problem-solving abilities
Ability to work independently and as part of a team
Experience with SAP, COUPA or similar procurement software is advantageous
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