Accounts Assistant (3 Month Contract) at Lindt and Sprungli

Requirements

• Manage all shared accounts payable mailboxes
• Manage approval workflow for Vendor Invoice Management. (Invoice authorization)
• Process 3rd party account payable invoices.
• Prepare and administrate regular payment runs (SAP and HSBC).
• Post & reconcile all payments processed (SAP and HSBC)
• Prepare monthly vendor age analysis.
• Prepare & reconcile the 3rd party vendors’ age analysis to 3rd party vendor statements.
• Prepare, Reconcile and Post Petty Cash & Company Credit Card Expenses
• Verify discrepancies on vendor, Petty Cash & Credit Card reconciliations and resolve reconciling items.
• Provide supporting documentation and GL downloads for auditing purposes.

Accounts Receivable related

• Assist in processing customer claims timeously and accurately, ensuring that backlog is not older than 2 weeks
• Assist in filing all Credit Control related documentation.
• Assist in forwarding weekly invoices and proof of deliveries (POD’s) to relevant Key Accounts
• Sending out Customer Statements after Month End closing

General

• Assist with year-end statutory audit
• Assist the Financial accountant and Head of Corporate Finance in ad-hoc tasks that may arise.

Personal Characteristics

• Excellent interpersonal and communication skills
• Proactive attitude.
• Methodical and structured approach to tasks.
• Able to set priorities and clear targets; and
• Able to grow with the level of responsibilities and with the size and structure of the business.

Skills and Competencies required 

• Minimum of 2 years accounts payable or general accounting experience
• Proficiency in English and in MS Office
• Grade 12 / Standard 10
• Diploma / Certificate / Course in Accounts Payable or Finance advantageous
• Previous experience gained within International FMCG environment advantageous
• Strong MS (Outlook, Excel, Word) skills
• SAP experience considered to be a distinctive advantage
• An understanding of basic double entry accountancy is advantageous.