Accounts Clerk - Head Office - Durban at Al Baraka Bank South Africa

MAIN FUNCTIONS:

Payment processing

• Capturing of payments on the bank’s payment systems
• Ensuring all banking details, supporting documentation, authorized signatories and allocations are correct.

Month end journals and schedules

• Preparing the monthly journal to allocate prepayments to the correct expense categories.
• Ensures that the VAT is correctly accounted for on each transaction.
• Preparing and balancing the month end schedule to the general ledger.
• Ensure the suspense accounts are balance and cleared timeously.
• Prepares month end schedules timeously and follows up on any outstanding items.
• Processing of routine month-end journals

Other duties

• Administrational functions of Financial Manager & GM - Finance.
• Completion of ad-hoc tasks when required

Allocation of receipts and payments on the bank statement

• Allocation of all Electronic transfer payments made within 1 day after date of payment. 
• Preparing journals for the sweeping of funds on bank accounts within 1 day of date of the transaction date.
• Journalising of any receipts or donations on the charitable and welfare a/c.

Forex

• Prepares and processes Forex journals as per information provided by the Forex department daily
• Ensures that the general ledger accounts reconcile with the daily schedules and transactions provided by the Forex department.

International Banking Journals

• Prepares and processes the journals required for international banking payments.

Asset Management

• Maintain and update the fixed asset register, ensuring all acquisitions, disposals, and adjustments are accurately recorded.
• Monitor and verify the physical existence and condition of assets through periodic asset audits and reconciliations.
• Ensure proper documentation and approval for asset acquisitions and disposals.
• New asset acquisitions – ensuring that documentation is accurately prepared for the purpose of recording such acquisitions on the fixed asset register.
• Staff terminations – ensuring that Bank assets are returned and recorded on the fixed asset register.
• Replacement assets – ensuring that old assets are returned by staff and recorded on the fixed asset register.
• Location renovations – ensuring that old assets are removed from the register.
• Disposal of assets – ensuring that old/damaged/written-off items are removed from the bank’s premises. 
• Transfer of assets between locations or staff – ensuring that such transfer is recorded on the register.
• Conduct cyclical counts – to ensure the fixed asset register is maintained accurately throughout the year. 

Financial Reporting

• Prepare and review asset-related financial reports, including depreciation schedules and asset valuations.
• Assist in the preparation of financial statements and reports related to fixed assets for internal and external stakeholders.

Compliance and Controls

• Ensure compliance with relevant accounting standards, tax regulations, and internal policies related to fixed assets.
• Develop and implement internal controls and procedures to safeguard fixed assets.
• Support external audits by providing necessary documentation and responding to audit queries.
• To be involved in the attempt to continuously improve the service levels provided by the Finance department
• Ensure all work is performed in accordance with agreed timings and SLA’s.
• Assist Finance staff with queries from other departments or clients. 
• Assist internal & external clients timeously & efficiently. 
• Assist in training other staff and providing assistance where necessary.

Qualifications:

• Diploma/degree in finance/accounting or related studies.

Experience:

• A minimum of 1-2 years’ experience is required in a well-established firm or bank in all general aspects of banking / reporting.
• Proficient in all areas of finance, including Journal entries, schedules, petty cash recons.